===== PDF PAGE 23 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE n AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: L-\ ,l:>. Resolution No. 24-R-0030 - Contract Award - Consulting COMMITTEE AGENDA DATE: April 4, 2024Engineering, Inc., for Services Related to the 2024 Water COUNCIL AGENDA DATE: April 15, 2024Distribution System Leak Survey for an Amount Not to Exceed $26,349.75 STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: Since 2020, the City has conducted leak detection surveys of the water distribution system. A leak detection survey is a physical evaluation of a water system to identify specific leaks in the water system. The survey is performed using non-invasive methods utilizing listening devices to find leaks in pipes or fittings. To date, this program has been successful in reducing the City's water loss, which is often referred to as non-revenue water because the water is produced, but never reaches the end user. This might be due to leaks in aging watermain, metering inaccuracies, or unmetered consumption, such as water used from fire hydrants. Since 2020, through the leak detection survey, the City has discovered and repaired 124 leaks within the water distribution system. During this time, the City has significantly reduced its average daily water production by approximately 573,000 gallons per day or 209 million gallons per year. A significant amount of reduction is a result of the annual leak detection survey. Staff solicited proposals for the 2024 leak survey. The scope of work includes surveying approximately 147 miles of watermain, using acoustic leak detection equipment to identify and pinpoint water leaks in metallic and non-metallic watermain pipe in the City's entire water distribution system. All leak locations will be recorded using the GPS and will be transferred to City's mapping system for future capital improvement planning. Three proposals were solicited, but only two were received. CONTRACTOR BID SUBMITTAL AMOUNT OVERALL RANK Consultinq EnqineerinQ Inc. $26,349.75 1 Associated Technical Services $36,210.24 2 ME Simpson n/r n/a Consulting Engineering, Inc. of Strongsville, Ohio, who satisfactorily performed the 2023 leak survey, submitted the lowest responsible bid of $26,349.75. It is of note they have held its 2023 pricing for the 2024 survey. Therefore, it is staff's recommendation that a contract be awarded to Consulting Engineering, Inc. of Strongsville, Ohio, for the 2024 water system leak survey, in an amount not to exceed $26,349.75. In FY2024, $30,000.00 has been budgeted in the Water Fund (06-34-47-4418) and remains available for this work. The project start time will be determined based on contractor availability and should take three weeks to complete. Staff anticipates much of the survey work will occur during the late spring of 2024. ACTIONS PROPOSED: Approve Resolution No. 24-R-0030 authorizing the Mayor to execute a contract with Consulting Engineering, Inc. of Strongsville, Ohio, for the 2023 Water System Leak Survey for a contract amount not to exceed $26,349.75. ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO COMMITTEE RECOMMENDATION: ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0030 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH CONSULTING ENGINEERING, INC. FOR THE 2024 WATER SYSTEM LEAK SURVEY FOR AN AMOUNT NOT TO EXCEED $26,349. 75 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Consulting Engineering, Inc. of Strongsville, Ohio, for the 2024 Water System Leak Survey for an amount not to exceed $26,349.75, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of April 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC.c Proposal for Leak Detection Survey for Water Distribution System City of West Chicago, IL 19655 Tanbark Ln; Strongsville, OH 44149 Tel: 440.238.9699 Email: ce@cengr.co Website: www.cengr.co p.l ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC. a;: Table of Contents 1 Cover Letter p.3 2 Capacity and Team Structure pp.4-7 3 Statement of Qualifications • Executive Summary p.8 • Quality and Features of Proposed Equipment pp.9-12 • Methodology/ Approach and Schedule pp.13-15 • Policy & Affiliation Statements p.16 • Representative Projects pp.17-21 4 Price Proposal p.22 19655 Tanbark Ln; Strongsville, OH 44149 Tel: 440.238.9699 Email: ce@cengr.co Website: www.cengr.co p.2 ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC. c 1. Cover Letter Consulting Engineering Inc. (CEI), MBE/DBE/CSB/RSB/SBE/EDGE-certified, is pleased to submit its technical proposal through this cover letter to the City of West Chicago for their Leak Detection Program. We believe our response meets the requirements set out by the City of West Chicago in the contract documents. If the City of West Chicago determines that CEI's response is deficient in any way, CEI respectfully requests to be notified and, where appropriate, given the opportunity to correct any such deficiency. CEI's methodology will abide by West Chicago's technical specifications. Our schedule has no commitment conflicts. Please, forward any questions, comments, or concerns regarding this solicitation response to Y Chan via the contact information below. On behalf of the CEI team, we thank you for the opportunity to respond to these contract documents and look forward to serving the City of West Chicago. Sincerely, YChan Civil Engineer I Principal Owner 440-238-9699 x206 Y.Cban@cenip:.co 19655 Tanbark Ln; Strongsville, OH 44149 Tel: 440.238.9699 Email: ce@cengr.co Website: www.cengr.co p.3 ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC. c 2. Capacity and Team Structure All services stated in the Scope of Work will be provided by the following team. Project Manager - 20+ years of experience Y Chan is the Principal Owner and a Civil Engineer with a BSCE from the Ohio State University with a specialization in Structural Engineering (2003) who has managed civil design projects and leak detection programs for CEI since 2013. He managed all projects listed in this proposal while performing sounding and pinpointing, as needed. In addition to managing leak detection and water audit projects, Mr. Chan has managed and designed civil engineering and construction administration projects around the nation for ODOT, OTIC, PATH, NYCDOT, NYSDOT, PennDOT, MTA, MetroNorth, NHDES, GSA, Veterans Affairs, and numerous government entities. He is the architect ofCEl's ESRI/ ArcGIS program used for documenting listening points including asset defects, GIS mapping errors, photos, and acoustic results in ArcGIS Collector so the data is readily accessible. He is a DOT-certified flagger, CPR-certified, and experienced in all Bentley programs, all AutoDesk programs, and Cartegraph. He manages all budgeting, scheduling, communications, data analysis, and reports. .t -30+ years of experience ..,.--.:;;.,..- Ray C. S. Chan, P.E., is the founder of CEI. He is a Structural and Hydraulic Engineer with his BSCE from the University of Illinois at Urbana-Champagne and masters from Virginia Tech. He is well-acquainted with water infrastructure projects, specializing in leak detection in the Cleveland Water System; the majority of the Cleveland master-metered suburban cities, including City of East Cleveland, Cleveland Heights (a client since 1990), the City of Bedford, the City of Lakewood, and other surrounding suburbs; and across North America. Ray C. S. Chan, P.E., will be responsible for the program oversight. Mr. Chan has specialized in leak detection and location since 1974. He was the engineer-in-charge for Pitometer Associates (now, ADS), assigned to the Cleveland Water Department in the early '80s where he detected and pinpointed leaks for the 5,360-mile system. Being in business for over thirty years, Mr. Chan believes in a safety-oriented team effort focused on clear communication while meeting clearly established and measurable goals. Field Services Leader - 15+ years of experience Maurice Little's input is critical in the purchase of all water leak detection equipment. He is an expert in the use of all CEI leak detection equipment and the training of field technicians. With thousands of miles of water utility experience, he has performed & executed all field services in this proposal. His conceptual skills, leak detection training, and field experience provide for the skills, knowledge, and expertise to evaluate and pinpoint leaking assets, document findings, and make recommendations for rehabilitation. Training and Certifications include ArcGIS Collector, Cartegraph, OSHA 30, Field Operations Classroom Training, Valve Operator, Truck Safety, Equipment and Inspection Training, Trimble Operation and Data Management Training, First Aid/CPR Certification, Confined Space Entry Trained, Flagger Certification, Hydrant Flushing/Flow Trained (AWWA Ml 7, NFPA 291), DOT Certified Vehicle Driver. In addition to CEI projects, Mr. Little has performed the following: 19655 Tanbark Ln; Strongsville, OH 44149 Tel: 440.238.9699 Email: ce@cengr.co Website: www.cengr.co p.4 ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC. c: Valve&/or Leak Confined Systemlso. On-Call Non- Client Years Hydrant UDF Metallic Miles Detection Space (Shut-downs) Services Metallic Assessment Anne Arundel County, MD 2017 Yes Yes Yes 210 Baltimore City, MD 2007-2013 Yes Yes Yes Yes Yes Yes 160 Baltimore County, MD 2007-2013 Yes Yes Yes Yes Yes Yes 220 Batavia, IL 2017-2018 Yes Yes 190 Bayonne, NJ 2015 Yes Yes 130 Buffalo Grove 2020-2022 Yes Yes Yes 183 Carol Stream, IL 2018 Yes Yes Yes Yes 140 Charles County, MD 2017 Yes Yes Yes 150 Cleveland, OH (CWD) 2016-2017 Yes Yes Yes Yes 2,100 DC Water 2010 Yes Yes Yes 660 Dupage, IL 2014 Yes Yes Yes 160 Edenton, NC 2009 Yes Yes Yes 130 Flagstaff, AZ 2017-2018 Yes Yes Yes Yes 220 Georgia Environmental 2015 Yes Yes Finance Authority 1,200 Hays, KS 2015 Yes Yes 106 Howard County, MD 2016-2017 Yes Yes Yes Yes 500 jersey City, NJ 2015 Yes Yes 210 Lakewood, OH 2020-2022 Yes Yes 240 Lowell, MA 2019 Yes Yes 215 Massachusetts Water 2015, 2016, Yes Yes Yes Resources Authority 2018 3,735 McKinney, TX 2011 Yes Yes Yes 120 19655 Tanbark Ln; Strongsville, OH 44149 Tel: 440.238.9699 Email: ce@cengr.co Website: www.cengr.co p.5 ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC. e:: Valve &/or Leak Confined Systemlso. On-Call Non- Client Years Hydrant UDF Metallic Miles Detection Space (Shut-downs) Services Metallic Assessment Middleborough, MA 2017 Yes Yes 135 Minneapolis, MN 2015 Yes Yes 440 Needham, MA 2012 Yes Yes 150 New Hampshire Department 2018 Yes Yes of Environmental Services 732 Norridge, IL 2017 Yes Yes Yes 44 North Kentucky, KY 2016 Yes Yes Yes 160 Pagosa Springs, CO 2015 Yes Yes 240 Piqua, OH 2017 Yes Yes Yes 110 Pontiac, MI 2015 Yes Yes Yes Puerto Rico Aqueducts 2015 Yes Yes Yes Yes & Sewers Authority 1,700 San Antonio 2015 Yes Yes Water System 2,400 Surrey, British Columbia 2017 Yes Yes Yes Yes Canada 180 Waco, TX 2014 Yes Yes Yes 190 West Palm Beach, FL 2014 Yes Yes Yes Yes Yes 170 Wilson, NC 2015 Yes Yes Yes 130 WSSC,MD 2014, 2015 Yes Yes Yes l,700 19655 Tanbark Ln; Strongsville, OH 44149 Tel: 440.238.9699 Email: ce@ceogr.co Website: www.cengr.co p.6 ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] CONSULTING ENGINEERING, INC. ct;:: Field Services Technician - 15+ years of experience Damian Booker has conducted acoustic surveying and valve box assessment & cleaning for Tucson, AZ,; Buffalo Grove, IL; Carol Stream, IL; Oak Park, IL; Park Ridge, IL; Montgomery, PA; Baltimore, MD; Cleveland, OH, & Lakewood, OH. Mr. Booker has experience with Vivax-Metrotech, CST- Berger, Sub-Surface and SebaKMT products as well as traditional equipment. Mr. Booker has been trained and performs work on ArcGIS Collector and Cartegraph. OSHA 10 Certified. Field Services Technician - 5+ years of experience Calvin Roberts has conducted acoustic surveying and valve box assessment & cleaning for Flagstaff, AZ; Springfield, IL; Carol Stream, IL; Lowell, MA; Buffalo Grove, IL; Oak Park, IL; Park Ridge, IL; Diablo, CA; Montgomery, PA; Cleveland, OH; & Lakewood, OH. Mr. Roberts has experience with Vivax- Metrotech, CST-Berger, Sub-Surface and SebaKMT products as well as traditional equipment. He has been trained and performs work on ArcGIS Collector and Cartegraph. OSHA 10 Certified. Field Services Technician - 3+ years of experience Michael Scott is a Leak Detection Specialist who has conducted acoustic surveying and valve box assessment & cleaning for Lowell, MA; Park Ridge, IL; Buffalo Grove, IL; Oak Park, IL; Park Ridge, IL; Diablo, CA; fyfontgomery, PA; Cleveland, OH; & Lakewood, OH. He has experience with Vivax-Metrotech, CST-Berger, and SebaKMT products as well as traditional equipment. He has been trained and performs work on ArcGIS Collector and Cartegraph. OSHA 10 Certified. Field Services Technician - 2+ years of experience Izaya Townsend has conducted acoustic surveying and valve box assessment & cleaning for Arlington Heights, IL; Buffalo Grove, IL; Glenview, IL; Montgomery, PA; Cleveland, OH; & Lakewood, OH. Mr. Gaither has experience with Vivax-Metrotech, CST-Berger, Sub-Surface, and SebaKMT products. He has been trained and performs work on ArcGIS Collector and Cartegraph. OSHA 10 Certified. Field Services Technician - 2+ years of experience Amanda Grady has conducted acoustic surveying and valve box assessment & cleaning for Springfield, IL; Buffalo Grove, IL; Montgomery, PA; Cleveland, OH; & Lakewood, OH. He has experience with Vivax-Metrotech, CST-Berger, and SebaKMT products as well as traditional equipment. She has been trained and performs work on ArcGIS Collector and Cartegraph. OSHA 10 Certified. Data Integrity, Office Support, Civil Engineer - 30+ years of experience Henry Wong was a Leak Detection Specialist with CEI in the '80s and '90s who now provides support to field services using ArcGIS online, scheduling access to inaccessible areas, tracking crew production, verifying data integrity, generating daily reports, etc. He is familiar with all ESRI. Carte graph, Bentley, and AutoDesk programs. Pmlttl M1mncer YCh1n Pro lest Ovcnlght llleld Servl"M l.tader CMI RnglnC!t'f Ray C. S.. Chan, P.E. M•urke Lttfle UeneyW001 l'ltld Servlr