===== PDF PAGE 49 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 24-R-0031 - Contract Award - Corrective COMMITTEE AGENDA DATE: April 4, 2024Asphalt Materials, LLC for the 2024 Pavement Preventative COUNCIL AGENDA DATE: April 15, 2024 Maintenance Program in an Amount Not to Exceed $49,999.20 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE _____ ____ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: Preventative maintenance is an essential part of prolonging the life of a roadway, which delays the need for costly repairs in the future. The preventative maintenance process involves the use of an asphalt rejuvenator application on roads that have been paved within two to three years. This treatment is only applicable to hot-mix asphalt pavement. The application of such preventative treatment helps to delay its breakdown, which typically, leads to costlier repairs such as resurfacing or reconstruction. Staff is proposing to use a familiar product called Reclamite for the preventative maintenance process. Reclamite is an emulsion made up of specific petroleum oils and resins. It is formulated to suspend the life cycle of asphalt pavement by restoring and preserving the asphalt's binder. When Reclamite combines with asphalt pavement it can restore the pavement's original properties, hence extending the life of the pavement. By extending the life cycle of the asphalt pavement, we are ultimately delaying all other treatments and most importantly keeping a "good road good". The FY 2024 program will include a Reclamite application of approximately 41,666 SY of the roadway pavement, which includes various recent roadway rehabilitation project area locations such as Stockberry Lane, Sophia Street, McConnell Avenue, lngalton Avenue, Elmwood Avenue, Wendall Avenue, Grand Lake Boulevard, National Street, Bishop Street, and Augusta Avenue. Reclamite is sold through a regional distributor and thus is considered a sole source item. Corrective Asphalt Materials (CAM) LLC is the local distributor of the material. CAM has provided a quote based on the pavement area to the Municipal Partner Initiative group at the Northwest Municipal Conference. CAM has extended the same price to the City of West Chicago. City has been part of the MPI group in DuPage County on other projects. A request for a quote produced the following result: COMPANY BID TOTAL Corrective Asphalt Materials (CAM) LLC. $ 49,999.20 ($1.20/SY) The FY 2024 budget includes $50,000.00 under Account No. 08-34-53-4842 in the Capital Projects Fund for this program. Staff recommends approval of the contract award to Corrective Asphalt Materials, LLC for the 2024 Pavement Preventative Maintenance Program. ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0031 authorizing the Mayor to execute a Contract with Corrective Asphalt Materials, LLC of Sugar Grove, Illinois for the 2024 Pavement Preventative Maintenance Program in an Amount Not to Exceed $49,999.20 COMMITTEE RECOMMENDATION: ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0031 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH CORRECTIVE ASPHALT MATERIALS, LLC OF SUGAR GROVE, ILLINOIS, FOR THE 2024 PAVEMENT PREVENTATIVE MAINTENANCE PROGRAM IN AN AMOUNT NOT TO EXCEED $49,999.20 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with Corrective Asphalt Materials, LLC of Sugar Grove, Illinois, for the 2024 Pavement Preventative Maintenance Program in an Amount Not to Exceed $49,999.20, m substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of April 2024. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] Mailing Address: 300 Daniel Boone Trail South Roxana, IL 62087 Phone: 618-254-3855 Fax: 618-254-2200 Locations: 300 Daniel Boone Trail, South Roxana, IL 62087 43W630 Wheeler Road, Sugar Grove, IL 60554 March 19, 2024 Dave Shah, PE City of West Chicago 1400 W. Hawthorne Ln., West Chicago, IL 60185 Office: 630-293-2255 Email: dshah@west chicago.org Corrective Asphalt Materials, LLC, (CAM) thanks you for the opportunity to bid the City of West Chicago Preservation Program. Please accept the following as our formal proposal to apply Recla mite Maltene Based Rejuvenating Agent to selected asphalt pavement. • Apply Recla mite to approximately 41,666 SY of selected asphalt pavement in accordance with Option 1 of The Village of Winnetka MPI Joint Bid #024-006 for Pavement Rejuvenation. • CAM's responsibilities: o Furnish and apply Reclamite o Furnish and apply all lime screenings o All traffic control related to project o Resident Notification o Post Sweeping and disposal of aggregate. o Handle any complaints or issues that may arise from application o NTE $50,000.00 • Unit Price: $1.20 I SY Total .Price $49,999.20 Mike Sumrall, Operations Manager will be contacting you to schedule the project. Info: mike@cammidwest.com, Cell: 630-465-4142 Billing Information (please fill out upon acceptance) Name: ___________ _ Address: _ ____________ _ Phone Number:--------- Again, thank you for the opportunity. We look forward to providing our professional services. Sincerely, Rachel Lang Mike Sumrall Business Development Operations Manager Corrective Asphalt Materials, LLC Corrective Asphalt Materials, LLC APPROVED BY: Sign Date https://correctiveasphalt.com Reliable, Efficient Asphalt Preservation