===== PDF PAGE 53 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _lf~,~·~~· __ Resolution No. 24-R-0032 - A Supplemental Resolution Appropriating the Use of Additional Motor Fuel Tax Funds COMMITTEE AGENDA DATE: April 4, 2024for the City's General Maintenance and Approving City's COUNCIL AGENDA DATE: April 15, 2024 Supplemental Estimate of Maintenance Cost for the 2024 Roadway Rehabilitation Project in an Amount Not to Exceed $11,468.23 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_____ ___ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATUREC_ _ ____ __ _ ITEM SUMMARY: On December 4, 2023, the City Council approved Ordinance No. 23-0-0041 adopting the Annual Budget for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of Motor Fuel Tax (MFT) funds. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Subsequently, on January 15, 2024, the City Council approved Resolution 24-R-0002 appropriating the use of MFT funds for the 2024 Roadway Rehabilitation Project in the amount of $928,900.00. Furthermore, the City Council approved Resolution 24-R-0027 on March 18, 2024, awarding the contract to Schroeder Asphalt Services, Inc (SAS) for the 2024 Roadway Rehabilitation Project in an amount not to exceed $940,368.23. The awarded contract amount to SAS is $11,468.23 higher than the originally appropriated MFT funds of $928,900.00. Therefore, the City must approve a supplemental Resolution and the Estimate of Maintenance Cost for the additional $11,468.23 per Illinois Department of Transportation (IDOT) requirements to utilize additional MFT funds on the project. Supplemental forms BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 24-R-0032 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached supplemental BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached supplemental BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, to utilize additional MFT funding in the amount of $11,468.23 for the 2024 Roadway Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0032 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE SUPPLEMENTAL BLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE SUPPLEMENTAL BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, TO UTILIZE ADDITIONAL MOTOR FUEL TAX FUNDS IN THE AMOUNT NOT TO EXCEED $11,468.32 FOR THE 2024 ROADWAY REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation Supplemental BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation Supplemental BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for the 2024 Roadway Rehabilitation Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of April 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] llinois Department Resolution for Maintenance(ii;;;\ of li'anspOrtation Under the Illinois Highway CodeW District County Resolution Number Resolution T e Section Number .__l1 __ _.l.l_ou_P_ag_e___ _.l l...._2_4_-R_-_00_3_2_l,.__s_up_p_le_m_en_ta_1 ___,j24-00000-01-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of Eleven Thousand ---~~~~--.-.N-am_e___,of~L-o-ca~l~P~ub~li~c~A-ge_n_cy~~~~~~ ---~~~~~~-=-~-=-~~~~~~~~-=---~~~--~~~~~~~~~~Four Hundred Sixty-Eight Dollars and Twenty Three Cents Dollars ( $11,468.23 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/24 to 12/31/24 ---~B~e-g-in-ni-ng-o=a-t-e~ ---~E~n~dl~ng~D-at-e~- BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. 1 Valeria Perez City Executive Office Manager -eferk in and for said City Name ef (;feFk Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as ---~~~~~~N-a_m_e_o~fL~o-c-al~P-u~blric~A-g-en_c_y~~~~~~ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 04/15/24 Governing Body Type Name of Local Public Agency Dale IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of April 2024 Day -'-~~~-.-.M~on-t-h,~Y~e-ar~~~~- -eterk" Sianature & Date (SEAL, if required by the LPA) Executive Office Manager APPROVED Regional Engineer Signature & Date Deparbnent of Transportation I Completed 03/20/24 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] Q Illinois Department of TranspOrtation Local Public Agency General MaintenanceW Submittal TypelSupplemental Estimate of Maintenance Costs l District Estimate of Cost For .--11--..llMunicipality Maintenance Period ..=L;.;;.oc=..:a::..:.l..;..P-=u-=-bl;.;..;ic'""'A-"g"'"'e'"'"n""c.._v________ ~ ..=C"""o""u""'nty...______ _, Section Number Beginning Ending ..._lc_ity_o_fW_es_tC_h_ic_a_go____ ~l..._lo_uP_a_ge___ ~ll24-ooooo-01-GM 1101 /01 /24 1112/31 /24 Maintenance Items Material Categories/ Total Point of Delivery or Maintenance Maintenance Maint Eng lnsp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost Pavement resurfacing (2.25"), sidewalk & curb and gutter replacement,2024 Roadway llB ADA improvements, spot EA 1 $11,468.23 $11,468.23 $11,468.23Rehabilitation storm sewer Improvements, and various misc. work Total Operation Cost $11,468.23 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $11,468.23 $11,468.23 Maintenance Total $11,468.23 $11,468.23 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance !.....___$_1_1._46_8_.2_3.._l______...______ ~~---$-11_,4_6_8_.2_.31 Remarks Original Estimate of Maintenance Cost - $928,900.00 Completed 03/20/24 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Typelsu pplemental Maintenance Period ,...L_o_ca_l_P_u_bl_ic_A_g~e_n~CY~---------. County Section Be innin Ending .__lc_ity_o_f_W_es_t_C_hi_ca_g_o ____ ___.I ,_,D-uP-a~ge------,1124-00000-01-GM I 01/01/24 112/31 /24 SUBMITTED ILocal Public Agency Official s;gnotura & Date Title APPROVED!Mayor Regional Engineer Signature & Date Deeertment of T ransportatlon 1 IDOT Department Use.Only IReceived Location ll._____.IReceived Date Additional DLocation? IWMFT Entry By I.__IEntry_Date ____. Completed 03/20/24 Page2 of2 BLR 14222 (Rev. 05/26/23)