===== PDF PAGE 71 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE I AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4-~J:. Resolution No. 24-R-0037 - Contract Award - St. Aubin Nursery COMMITTEE AGENDA DATE: April 4, 2024& Landscaping, Inc. - 2024 Parkway Tree Planting Program in COUNCIL AGENDA DATE: April 15, 2024an Amount Not to Exceed $42,500.00 STAFF REVIEW: Mehul T. Patel, P.E. , CFM. , Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: This project consists of providing and planting 132 parkway trees in various locations within the corporate limits of the City of West Chicago. A Notice to Bidders was advertised in the Daily Herald on March 7, 2024, as well as on an online bidding platform QuestCDN. The sealed bids were opened on March 26, 2024. Of the six plan holders only four submitted a bid. The results are below. Bidder name Bid Amount Rank St. Aubin Nursery & Landscaping, $38,920.00 1 Inc., Kirkland, IL Yellowstone Landscape, Roselle, IL $44, 134.00 2 GC DesiQns, Minooka, IL $50,820.00 3 LanQton Group, Woodstock, IL $51,745.00 4 Estimate $42,500.00 NIA Staff contacted performance references, and all provided positive feedback and indicated they would use the company again. All indicated good quality trees and excellent work. Staff recommends that a contract be awarded to St. Aubin Nursery & Landscaping, Inc., Kirkland, Illinois, for services related to the 2024 Parkway Tree Planting Program, for an amount not to exceed $42,500.00. Services related to the above referenced program will be funded from the Capital Projects Fund (08-34-53-4854) in which $42,500.00 has been budgeted for FY2024. The difference of $3,580.00 between recommended award and bid pricing will allow the City to plant approximately twelve additional trees for a total of 144 trees using the pricing provided by St. Aubin's. ACTIONS PROPOSED: Approve Resolution No. 24-R-0037 authorizing the Mayor to execute a contract with St. Aubin Nursery & Landscaping, Inc., Kirkland, IL, for the 2024 Parkway Tree Planting Program for an amount not to exceed $42,500.00 (Bid Amount $38,920.00) COMMITTEE RECOMMENDATION: ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0037 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH ST. AUBIN NURSERY & LANDSCAPING, INC FOR THE 2024 PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $42,500.00 BE IT RESOLVED by the City Council of the City of West Chicago; in regular session assembled, that the Mayor is hereby authorized to execute a contract with authorizing the Mayor to execute a contract with St. Aubin Nursery & Landscaping, Inc., Kirkland, IL, for the 2024 Parkway Tree Planting Program for an amount not to exceed $42,500.00 (using the unit pricing in St. Aubin's lowest bid amount of $38,920.00), in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of April 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] St. Aubin Nursery & Lpg, Inc. YeUowstona Landscape GC Designs Inc. Langton Group City of West Chicago 35445 Irene Road 250 N Garden Avenue 335 Wildy Road 4510 Dean Streat Tabulation of Bids Kirkland, IL 60146 Roselle, IL 60172 Minooka, IL 60447 Woodstock, IL 60098 2024 PARKWAY TREE PLANTING PROGRAM Date: March 26, 2024 I 11:00AM Opened by: Dave Shah Recorded bv: Tom Tretowicz Unit Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total Price Total 1 Tulip EACH 17.00 $310.00 $5.270.00 $357.00 $6,069.00 $385.00 $6,545.00 $385.00 $6.545.00 2 October Glory Maple EACH 15.00 $280.00 $4,200.00 $353.00 $5,295.00 $385.00 $5,775.00 $395.00 $5,925.00 3 Fall Fiesta Maple EACH 15.00 $290.00 $4,350.00 $361.00 $5,415.00 $385.00 $5,775.00 $395.00 $5,925.00 4 Hackberry EACH 15.00 $285.00 $4,275.00 $361.00 $5,415.00 $385.00 $5.775.00 $370.00 $5,550.00 5 Swamp White Oak EACH 15.00 $310.00 $4,650.00 $365.00 $5,475.00 $385.00 $5,775.00 $395.00 $5,925.00 6 American Hornbeam EACH 15.00 $305.00 $4,575.00 $353.00 $5,295.00 $385.00 $5,775.00 $425.00 $6,375.00 7 Shademaster Amur Corktree EACH 10.00 $290.00 $2.900.00 - • $385.00 $3,850.00 $385.00 $3,850.00 8 Eastern Redbud EACH 10.00 $290.00 $2,900.00 $395.00 $3,950.00 $385.00 $3,850.00 $425.00 $4,250.00 9 lvorv Silk Lilac EACH 10.00 $290.00 $2,900.00 $369.00 $3,690.00 $385.00 $3,850.00 $370.00 $3,700.00 10 HotwinQ Maple EACH 10.00 $290.00 $2,900.00 $353.00 $3,530.00 $385.00 $3,850.00 $370.00 $3,700.00 Total As Read $38,920.00 $44,140.00 $50,820.00 $51,695.00 Total As Corrected $38,920.00 $44,134.00 $50,820.00 $51,745.00 BID-TAB