===== PDF PAGE 74 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE . AGENDA ITEM SUMMARY ITEM TITLE: 1Resolution No. 24-R-0038 - Change Order No. 2 - AGENDA ITEM NUMBER: 4 x- Construction, Inc. for the First and Lower Level Renovation COMMITTEE AGENDA DATE: April 4, 2024Project at 200 Main St. in an Amount Not to Exceed COUNCIL AGENDA DATE: April 15, 24 $21 ,600.00 for a Revised Contract Value of $1 ,361 ,600.00 STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE_ _ _______ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. _________ _ ITEM SUMMARY: The City owns the four-story masonry building built in approximately 1880 located at 200 Main Street. The primary entrance to the ground floor is from Main Street while a secondary entrance to the lower level is from Turner Court. This building is currently vacant. It was previously used as a mixed use building with commercial on the lower level and ground floor, while the second and third stories of the building were used as residential. In 2022, the City completed a structural and masonry rehabilitation on the building along with roof replacement. On May 16, 2022, the City Council approved Resolution No. 22-R-0026 to award an architectural design contract to Matocha Associates to prepare drawings and bid documents for the renovations of the first floor and lower level. On February 20, 2023, the City Council approved Resolution No. 23-R-0007 authorizing the Mayor to award a construction Contract to Construction, Inc. for the First and Lower Level Renovation Project at 200 Main St in the Amount $1, 190,000.00. The scope of work for this project includes interior renovations of the First and Lower level along with building the backbone of the electrical, mechanical and plumbing systems for the entire building. On September 18, 2023, the City Council approved Resolution No. 23-R-0078 authorizing the Mayor to approve Change Order No.1 to Construction, Inc. for the First and Lower Level Renovation Project at 200 Main St in the Amount $150,000.00 for a Revised Contract Value of $1 ,340,000.00. The project work began in May 2023 and is substantially complete except for electrical switch gear and ADA wheelchair installation. Both items are delayed due to supply chain backlogs. To date, the Project has run into some unforeseen circumstances as well as some necessary changes that required for completing the project. To date, thirty additional scope of work items have been identified. The first twenty change orders were part of the initial change order for $150,000.00; however, working through the project items with the contractor, staff was able to observe change order items 21-29 as well. The following table summarizes the additional work and its associated costs to date. No. Additional Work Item Reasoning for additional work Cost 1 Portland Cement Concrete sidewalk These items were accidently omitted $21 ,016.00 and Curb & Gutter along Turner Court from the bidding plans for ADA compliance 2 Electrical Service Connection and Re- For proper hook up to the new 3- $18,353.00 routina (Change order No. 6 - credit for ohase electrical transformer a ===== PDF PAGE 75 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO change in lighting inside the building conduit needs to be bored under lumped into the price) Turner Court; a transformer pad needs to be installed; Changes from single phase to three phase feed for the building; credit for material chanqe for liQhtinq 3 Three interior doors and hardware The plans specifically didn't call out $10,172.00 for three new doors for various spaces and as such were not included in the base bid. 4 Cabinetry on Lower and First Level Contractor claimed these items were $0 not clear on the plans; however, this item was denied after showing specific call outs in the plans 5 Fire Rated Glass on Turner Court The disagreement between $0 elevation (refer to Change Order No. contractor and architect was over 14) two of the five windows not be specifically called out as fire rated windows. Chanqe order denied. 6 Material Credit for Lighting fixtures Credit of $1,400 reflected in Change $0 Order No. 2 for changes in the fixtures 7 Material Credit for Square edge tile Changed from tegular tile to square $(1,101 .00) edqe 8 Demolition of Column Unforeseen circumstance. Hidden $3, 188.00 column was discovered during demolition 9 Lower Level Re-configuration After demolition of the existing walls, $11,809.00 staff sough a field change to the design by re-configuring lower level proposed floor plan for better functionality 10 3-Phase AC Condensing Units Necessary change to the AC units $2,289.00 after switching power from single phase to 3-phase 11 Underground Plumbing Re-routing and Unforeseen circumstance $18,506.00 addition of an ejector pit discovered during demolition, not enough gravity pitch to covey lower level bathrooms into existing sanitary 12 Wood Base Trim Aesthetic change from cove base to $0 wood base trim on First floor. Change Order denied due to cost. 13 First Floor - Think Brick Veneer Unforeseen circumstance. After $0 (incorporated into Change Order No. removal of the stone fa9ade on Main 16) St., the underlying brick wythe, which is the continuous vertical section of the brick masonry unit, is in ooor shape due to deterioratinq ===== PDF PAGE 76 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO condition. Cost effective solution to install a think brick veneer over existing bricks. 14 Windows at Fire Escape along Turner The architect came up with a re- ($2,998.00) Court (see Change Order No. 5) design of fire sprinkler system inside the building to eliminate Change Order No. 5 and covert the proposed windows from fire rated to regular windows 15 Existing Steel and stairs conflict The steel plates used to reinforce $6,695.00 existing columns during structural rehab previously in conflict with proposed stairs from Lower level to First Level 16 Knee Wall Demo at First Floor (included Unforeseen circumstance. The $27,514.00 Change Order No. 13) existing foundation wall at the First floor level along Main St is in poor structural shape, needs to be reinforced and constructed properly to support missing layer of existing brick wythe as well as support think brick veneer 17 Lead base paint abatement Unforeseen circumstance. The $15,535.00 existing fire escape paint is lead based paint and requires proper mitigation and disposal. 18 Stair and Railing - 3rd floor to roof Plan calls for half wall between third $0 floor to the roof, extending to full height wall. Contractor claimed these items were not clear on the plans; however, this item was denied after showing specific call outs in the plans. 19 Cabinet Stain Aesthetic change from laminate $0 finish to a stained finish for cabinets on both levels. Change Order denied due to cost. 20 Structural Brick Cavity Infill Unforeseen circumstance. The brick $3,533.00 column supports along Main St have voids between wythe of brick. The voids needs to be infilled with concrete. 21 Disconnect for Wheelchair Lift The sole source wheelchair lift has a $595.00 power disconnect switch which was not accounted for in the drawinQs. 22 Electrical Backboxes The exterior light fixtures required $1,110.00 special gasketed backboxes to properly mount the light fixtures. 23 Lift-Stairs Turner Place Lobby Installation of railinq on the stairs $624.00 ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO adjacent to the wheelchair lift. 24 EM Lights in Stairwell Fire inspector required battery $1,608.00 backup for emergency lights on the stairwells 25 Lower-Level Floor Flatness Significant leveling was required of $0 the Turner Ct floor. The contractor sought extra compensation which was denied. 26 Furnace Condensate Lines To run the furnace condensate lines $1,571.00 significant distance away from the furnace through the walls. 27 Water Heater Flue Piping and Intake Piping The drawings called for both gas $5,722.00 and electric water heaters. Gas water heater was installed but ventilation piping was not addressed in the drawings for a gas water heater. 28 Roof Heat Trace Power Roof heat trace was called for in the $2,517.00 Roof Replacement Project to melt the snow on the roof but how to power the heat trace was not accounted for. 29 Brake Metal at Arched Windows The drawings were silent on how to $0 address the arches above the rectangular windows. The contractor observed this cost after several back and forth arguments. 30 Sprinkler Heads at 2nd & 3rd Floors The 2nd and 3rd floor will not have $2,850.00 heat until renovated. As such, fire sprinkler system will not be active. To meet the fire code in the interim, two dry sprinkler heads with isolation valves will be added to the fire sprinkler system along with smoke alarms. 31 Smoke alarms at 2nd & 3rd Floors Installation of smoke alarms $592.00* mentioned in #30. 32 Contingency $20,000.00 Total $171,600.00 *Estimated Staff is requesting a $20,000 contingency budget for any unforeseen circumstances to carry the Project through completion. The above referenced Project will be paid for using the Capital Projects Funds (08-34- 53-4818). ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0038 authorizing the Mayor to approve Change Order No. 2 with Construction, Inc. of Lombard, Illinois, in an amount not to exceed $21,600.00 for a revised contract value of $1,361,600.00, for the First and Lower Level Renovation Project at 200 Main Street. COMMITTEE RECOMMENDATION: ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0038 A RESOLUTION AUTHORIZING THE MAYOR TO APPROVE CHANGE ORDER NO. 2 WITH CONSTRUCTION, INC. OF LOMBARD, ILLINOIS, IN AN AMOUNT NOT TO EXCEED $21,600.00 FOR A REVISED CONTRACT VALUE OF $1,361,600.00, FOR THE FIRST AND LOWER LEVEL RENOVATION PROJECT AT 200 MAIN ST BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to approve Change Order No. 2 with Construction, Inc. of Lombard, Illinois, in an amount not to exceed $21,600.00 for a revised contract value of $1,361,600.00, for the First and Lower Level Renovation Project at 200 Main St, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of April 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO PUBLIC WORKS REQUEST FOR AUTHORIZATION FOR CHANGE ORDERS TO: Michael Guttman City Administrator Project: 200 Main Street - Lower Level and First Floor Improvements Change Order #2 Date: 4/15/2024 Contractor: Construction Inc. Dear Sir: I recommend that a change be made as follows to the above contract: An (addition, extension, deduction) will be made from Station to Station ___ _ a net length of miles. This change revises the total length to miles. The estimated quantities are shown below. The first addition of an item not in the original contract under the fund type is indicated by asterisk (*). ITEM NO. . ITEM DESCRIPTION AND UNIT QUANTITY UNIT UNIT PRICE TOTAL ADDITION/REDUCTION Portland Cement Concrete sidewalk and Curb & Gutter along 1 1 ea $21,016.00 Turner Court for ADA compliance $21 . 016.00 2 Electrical Service Connection and Re-routing 1 ea $18,353.00 $18,353.00 3 Three interior doors and hardware 1 ea $10,565.00 $10,172.00 4 Cabinetry on Lower and First Level 1 ea $0.00 $0.00 5 Fire Rated Glass on Turner Court elevation 1 ea $0.00 $0.00 6 Material Credit for Lighting fixtures 1 ea $0.00 $0.00 7 Material Credit for Square edge tile 1 ea ($1 ,101.00) ($1,101.00) 8 Demolition of Column 1 ea $3, 188.00 $3,188.00 9 Lower Level Re-configuration 1 ea $11 ,809.00 $11,809.00 10 3-Phase AC Condensing Units 1 ea $2.289.00 $2,289.00 11 Underground Plumbing Re-routing and addition of an ejector pit 1 ea $18,506.00 $18 506.00 12 Wood Base Trim 1 ea $0.00 $0.00 13 First Floor - Think Brick Veneer 1 ea $0.00 $0.00 14 Windows at Fire Escape along Turner Court 1 ea ($193.00) ($2,998.00) 15 Existing Steel and stairs conflict 1 ea $6,695.00 $6,695.00 16 Knee Wall Demo at First Floor 1 ea $35,000.00 $27 514.00 17 Lead base paint abatement 1 ea $15,535.00 $15,535.00 18 Stair and Railing - 3rd floor to roof 1 ea $0.00 $0.00 19 Cabinet Stain 1 ea $0.00 $0.00 20 Structural Brick Cavity Infill 1 ea $7,500.00 $3,533.00 21 Disconnect for Wheelchair Lift 1 ea $595.00 $595.00 22 RFl-022-Backboxes 1 ea $1 ,110.00 $1, 110.00 23 Lift-Stairs Turner Place Lobbv RFP 1 ea $624.00 $624.00 24 EM Lii:ihts in Stairwell 1 ea $1.608.00 $1.608.00 25 Lower Level Floor Flatness 1 ea $0.00 $0.00 26 RFl-024-Furnace Condensate Lines 1 ea $1,571.00 $1 ,571.00 27 RFl-027-Water Heater Flue Piping and Intake Piping 1 ea $5,722.00 $5.722.00 28 Roof Heat Trace Power 1 ea $2,517.00 $2,517.00 29 Brake Metal at Arched Windows 1 ea $0.00 $0.00 30 Sprinkler Heads at 2nd & 3rd Floors 1 ea $2,850.00 $2.850.00 31 Smoke Alarm at 2nd & 3rd Floors 1 ea $592.00 $592.00 32 Continaencv 1 ea $20,000.00 $20,000.00 Totals $171,700.00 Amount of Original Contract: $1, 190,000.00 Previous Change Orders: $150,000.00 Net Change to Date: $21,700.00 % of Original Contract Price: 1.82% Page 1 of 3 ===== PDF PAGE 81 ===== [Extraction: embedded PDF text] State fully the nature and reason for the change: 1) These items were accidenUy omitted from the bidding plans: 2) For proper hook up to the new 3-phase electrical transformer, a conduit needs to be bored under Turner Court: a transformer pad needs to be installed; Changes from single phase to three phase feed for the buildingj credit for material change for lighting; 3) The plans specifically didn't call out for three new doors for various spaces and as such were not included in the base bid; 4) Contractor claimed these items were not clear on the plans; however, this item was denied after showing specific call outs in the plans: 5) The disagreement between contractor and architect was over two of the five windows not be specifically caUed out as fire rated windows. Change order deniedj 6) Credit of $1,400 reflected in Change Order No. 2 for changes in the fixtures; 7) Changed from tegular tile to square edge; 8) Unforeseen circumstance. Hidden column was discovered during demolition; 9) After demolition of the existing walls, staff sough a field change to the design by re-configuring lower level proposed floor plan for better functionality; 10) Necessary change to the AC units after switching power from single phase to 3-phase; 11) Unforeseen circumstance discovered during demolition. not enough gravity pjtch to covey lower level bathrooms into existing sanitary; 12) Aesthetic change from cove base to wood base trim on First floor. Change Order denied due to cost; 13) Unforeseen circumstance. After removal of the stone fac;ade on Main St, the underlying brick wythe in poor shape due to deteriorating condition. C-0st effective solution to install a think brick veneer over existing bricks; 14) The architect came up with a re-design of fire sprinkler system inside the building to eliminate Change Order No. 5 and covert the proposed windows from fire rated to regular windows; 15) The steel plates used to reinforce existing columns during structural rehab previously in conflict with proposed stairs from Lower level to First Level; 16) Unforeseen circumstance. The existing foundation wall at the First floor level along Main St is in poor structural shape, needs to be reinforced and constructed properly to support missing layer of existing brick wythe as well as support think brick veneer. 17) Unforeseen circumstance. The existing fire escape paint is lead based paint and requires proper mitigation and disposal; 18) Plan calls for half wall between third floor to the roof, extending to full height wall. Contractor claimed these items were not dear on the plans; however, this item was denied after showing specific call outs in the plans; 19) Aesthetic change from laminate finish to a stained finish for cabinets on both levels. Change Order denied due to cost; 20) Unforeseen circumstance. The brick column supports along Main St have voids between wythe of brick. The voids needs to be infilled with concrete. 21) The sole source wheelchair lift has a power disconnect switch which was not a=unted for in the drawings. 22) The exterior light fixtures required special gasketed backboxes to property mount ·the light fixtures. 23) Installation of railing on the stairs adjacent to the wheelchair lift. 24) Fire inspector required battery backup for emergency lights on the stairwells. 25) Significant leveling was required of the Turner Ct floor. The contractor sought extra compensation which was denied. 26) To run the furnace condensate lines significant distance away from the furnace through the walls. 27) The drawings called for both gas and electric water heaters. Gas water heater was installed but ventilation piping was not addressed in the drawings for a gas water heater. 28) Roof heat trace was called for in the Roof Replacement Project to melt the snow on the roof but how to power the heat trace was not accounted for. 29) The drawings were silent on how to address the arches above the rectangular windows. 30) The 2nd and 3rd will not have heat until renovated. As such, fire sprinkler system will not be active. To meet the fire code in the interim, two dry sprinkler heads with isolation valves will be added to the fire sprinkler system along with smoke alarms. 31) Smoke alarms mentione1 in item 30 above. 32) Contingency When the net increase or decrease to the contract exceeds $10,000 or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. [!] The undersigned determine that the circumstances that necessitate this change were not reasonably foreseeable at the time of the original contract. D The undersigned determine that the circumstances that necessitate this change were not within the contemplation of the contract as signed. D The undersigned determine that this change is in the best interest of the local agency and is authorized by law. Page 2 of 3 ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] Date: April 15, 2024 Date: April 15, 2024 Approved: Attest: Mayor Ruben Pineda Executive Office Manager, Valeria Perez Page 3 of 3