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WEST CHICAGO CULTURAL ARTS COMMISSION
                     AGENDA ITEM SUMMARY


ITEM:         4.a.1

TITLE:      2024 Art Banner Exhibit: Final Artwork Approval

DATE:        April 4, 2024

ITEM SUMMARY:

Attached is a PDF that includes the 26 artworks selected incorporated into the banner template provided
by Commissioner Gsedl for the Commission to approve. Once approved by the Commission, the
following actions will occur in accordance with the schedule approved by the Commission on March 7.
    1.  Friday, April 5
        o  Commissioner Gsedl will provide City staff with print-ready files, editable files with
               artwork embedded, and any appropriate fonts. If edits are required by the Commission,
             Commissioner Gsedl will make appropriate changes prior to sending to staff. Note:
              Artwork must be sent to City Staff by 11 a.m. on Friday, April 5th, or artist proofs (See #2)
                 will not be sent until Monday, April 8th. Non-exhibit artists will be contacted April 5th.
        o   Staff will send all artwork to Exhibit artists on Friday, April 5th to review and provide an
               opportunity to request any necessary changes (i.e. name, title, assure artwork is theirs,
                    etc.). Note: Staff will send one email to all Exhibit artists with a link to a document that
              has all the artwork for them to review, including their own.
    2.  Wednesday, April 10
        o  Responses will be due to staff by12 p.m., if artists do not respond within this timeframe,
                the artwork will be considered approved. Staff will notify the volunteer Commissioner(s)
               with any necessary edits, or make edits as needed.
        o  Volunteer Commissioner(s), or Staff, will provide the City’s contractor, Signarama, the
                  final artwork for production and will request a final proof of work be provided by Friday,
               April 12th prior to production. Emails may be sent to info@signarama.com. Note: All
                 edits must be completed and provided to Signarama by Friday, April 12th.
    3.  Friday, April 12
        o  Volunteer Commissioner(s) are to sign off on proof from Signarama by EOD to have the
                project proceed with production.
    4.  Wednesday, May 1-Thursday, May 2
        o  Volunteer Commissioner(s) will have an opportunity to organize the produced banners in
               a way that they wish on this day. The time will need to be coordinated with Signarama.
               Note: Staff will provide the volunteer Commissioner(s) with a document outlining
                 installation process, and will do their best to meet the requests of the Commission.
    5.  Friday, May 3
        o   Staff will pick up the banners and have them ready for installation the following week.

MOTION PROPOSED:

    •  Approve the artwork for the for the 2024 Exhibit, and proceed with the 2024 schedule.

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