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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __7- '2.
Cross Connection Control Program
COMMITTEE AGENDA DATE: April 4, 2024
COUNCIL AGENDA DATE: April 15, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The Illinois Environmental Protection Agency (IEPA) requires all Community Water Supplies (CWS) to have a
Cross Connection Control Program (CCCP)per Illinois Administrative Code Title 35 Section 604.1505. Chapter 18,
Article I, Division 2 of the City Code also states regulations of the CCCP. The main purpose of CCCP is to protect
the water supply system from contamination or pollution by isolating within the customer's water system
contaminants or pollutants which could backflow through the service connection into the public water supply
system. The regulation states that cross connection devices must be tested annually for proper operation and
compliance with the Illinois Plumbing and the City Code. The records are to be maintained by the CWS. A cross
connection survey must be conducted by the CWS, or an authorized delegate, at least triennially. This survey must
be conducted across all water customers of the City of West Chicago.
On January 16, 2024, a public notice was advertised in the Daily Herald as well as on QuestCDN, an online
bidding platform, seeking a Statement of Interest (SOl) from qualified vendors. This is a Qualifications Based
Selection (QBS) process in which the Most Qualified Firm (MQF) is selected based on the qualifications. Following
a three-week advertising period, four SOls were received. The Public Works staff conducted an evaluation of
vendors that submitted a SOI. Results of evaluation are as follows:
Firms/Vendors Average Weighted Total Rank
Backflow Solutions, Inc (BSI) 90.13 1
Aqua Backflow 88.94 2
TruePoint Solutions 68.44 3
iWorQ Systems 38.75 4
Backflow Solutions, Inc. (BS!) was deemed to be the most qualified firm through the QBS process. BSI’s scope of
work will include to build and maintain a cross connection device database, send out testing notifications to
customers, to record all annual testing and correspondence with the water customers and to maintain compliance
with IEPA regulations as well as Chapter 18, Article II, Division 2 of the City code. BSI will also conduct the
triennial cross-connection survey, with Spanish translation, as required by the IEPA. BSI will waive the annual
subscription fee of $995 for the duration of the contract as well as the one-time data migration fee to its online
database. BSI will charge a filing fee of $12.95 per report to the customer for submitting information to its online
database. Baes on the 6,690 water billing customers, the City estimates the triennial survey mailing cost to be
approximately $13,400 every three years ($2 per customer). The survey costs will be paid for by the City.
Staff recommends entering into an agreement with BSI for the Cross Connection Program. In FY2024, there is
$182,000 budgeted in 06-34-48-4225 for Other Contractual Services which will be used for this Program.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve the Cross Connection Control Program and authorize staff to move forward with the next steps.
COMMITTEE RECOMMENDATION:
Committee approved the Cross Connection Control Program and authorized staff to move forward.