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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Je
AGENDA ITEM NUMBER: au
Resolution No. 24-R-0030 — Contract Award — Consulting COMMITEE AGENDA.DATE: Adul’s-z004
Engineering, Inc., for Services Related to the 2024 Water be
Distribution System Leak Survey for an Amount Not to COUNGIL AGENDA BATE: April 1§, 2024
Exceed $26,349.75
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
Since 2020, the City has conducted leak detection surveys of the water distribution system. A leak detection survey
is a physical evaluation of a water system to identify specific leaks in the water system. The survey is performed
using non-invasive methods utilizing listening devices to find leaks in pipes or fittings. To date, this program has
been successful in reducing the City’s water loss, which is often referred to as non-revenue water because the
water is produced, but never reaches the end user. This might be due to leaks in aging watermain, metering
inaccuracies, or unmetered consumption, such as water used from fire hydrants. Since 2020, through the leak
detection survey, the City has discovered and repaired 124 leaks within the water distribution system. During this
time, the City has significantly reduced its average daily water production by approximately 573,000 gallons per
day or 209 million gallons per year. A significant amount of reduction is a result of the annual leak detection survey.
Staff solicited proposals for the 2024 leak survey. The scope of work includes surveying approximately 147 miles of
watermain, using acoustic leak detection equipment to identify and pinpoint water leaks in metallic and non-metallic
watermain pipe in the City’s entire water distribution system. All leak locations will be recorded using the GPS and
will be transferred to City’s mapping system for future capital improvement planning. Three proposals were
solicited, but only two were received.
CONTRACTOR BID SUBMITTAL AMOUNT OVERALL RANK
Consulting Engineering Inc. $26,349.75 1
Associated Technical Services $36,210.24 2
ME Simpson nr n/a
Consulting Engineering, Inc. of Strongsville, Ohio, who satisfactorily performed the 2023 leak survey, submitted the
owest responsible bid of $26,349.75. It is of note they have held its 2023 pricing for the 2024 survey. Therefore, it
is staff's recommendation that a contract be awarded to Consulting Engineering, Inc. of Strongsville, Ohio, for the
2024 water system leak survey, in an amount not to exceed $26,349.75.
n FY2024, $30,000.00 has been budgeted in the Water Fund (06-34-47-4418) and remains available for this work.
The project start time will be determined based on contractor availability and should take three weeks to complete.
Staff anticipates much of the survey work will occur during the late spring of 2024.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0030 authorizing the Mayor to execute a contract with Consulting Engineering, Inc.
of Strongsville, Ohio, for the 2023 Water System Leak Survey for a contract amount not to exceed $26,349.75.

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.