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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7H.
Resolution No. 24-R-0032 — A Supplemental Resolution
Appropriating the Use of Additional Motor Fuel Tax Funds
for the City’s General Maintenance and Approving City’s
Supplemental Estimate of Maintenance Cost for the 2024
Roadway Rehabilitation Project in an Amount Not to
Exceed $11,468.23
COMMITTEE AGENDA DATE: April 4, 2024
COUNCIL AGENDA DATE: April 15, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
On December 4, 2023, the City Council approved Ordinance No. 23-0-0041 adopting the Annual Budget
for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of Motor Fuel
Tax (MFT) funds. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way
under the applicable provisions of the Illinois Highway Code. Subsequently, on January 15, 2024, the City
Council approved Resolution 24-R-0002 appropriating the use of MFT funds for the 2024 Roadway
Rehabilitation Project in the amount of $928,900.00.
Furthermore, the City Council approved Resolution 24-R-0027 on March 18, 2024, awarding the contract
to Schroeder Asphalt Services, Inc (SAS) for the 2024 Roadway Rehabilitation Project in an amount not
to exceed $940,368.23. The awarded contract amount to SAS is $11,468.23 higher than the originally
appropriated MFT funds of $928,900.00. Therefore, the City must approve a supplemental Resolution
and the Estimate of Maintenance Cost for the additional $11,468.23 per Illinois Department of
Transportation (IDOT) requirements to utilize additional MFT funds on the project. Supplemental forms
BLR 14220 — Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 — Local
Public Agency General Maintenance, Estimate of Maintenance Cost are enclosed for review and
approval.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0032 authorizing the Executive Office Manager to execute and submit, to
IDOT, the attached supplemental BLR 14220 — Resolution for Maintenance under The Illinois Highway
Code and the Mayor to execute and submit, to IDOT, the attached supplemental BLR 14222 — Local
Public Agency General Maintenance, Estimate of Maintenance Cost, to utilize additional MFT funding in
the amount of $11,468.23 for the 2024 Roadway Rehabilitation Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.