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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.2.
Resolution No. 24-R-0033 — Contract Award — Plote
Construction, Inc. for the 2024 Harvester Road
Reconstruction Project in an Amount Not to Exceed
$3,819,800.57
COMMITTEE AGENDA DATE: April 4, 2024
COUNCIL AGENDA DATE: April 15, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public
Works
SIGNATURE.
SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
ITEM SUMMARY:
The Harvester Road Reconstruction Project between Powis Road and Hawthorne Lane, as denoted in the enclosed
location map, includes full-depth reconstruction and widening of road pavement with 10” jointed Portland Cement
Concrete (PCC) pavement, street light removal and replacement, new sidewalk construction, installation of ADA-
compliant detectable warnings and curb ramps, driveway removal and replacement with curb & gutter, relocation of
fire hydrants, miscellaneous storm sewer structure adjustments, reconstruction and replacement of spot sanitary
sewer structures and pipes, and other miscellaneous work as denoted in the Project plans and specifications. The
net length of roadway improvements is approximately 0.76 miles or 4,002 feet. The construction is anticipated to
begin in spring 2024 and is expected to be completed in October 2024, weather dependent.
The Project was re-advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on
February 29, 2024. Staff opened bids on March 21, 2024, and below are the bid results:
AS CORRECTED BID
CONTRACTOR SUBMITTAL AMOUNT
Plote Construction Inc.
$3,819,800.57
R.W. Dunteman Co.
$3,829,000.00
Acura, Inc.
$4,029,463.15
Alliance Contractors, Inc.
$4,414,821.53
A Lamp Concrete Contractors, Inc
N/A*
ENGINEER’S ESTIMATE
$4,599,960.55
* Bid submittal amount not read publicly as the bid submittal requirements were not met.
The City Council approved Resolution No. 24-R-0004 on January 15, 2024, appropriating the use of Motor Fuel Tax
(MFT) and Rebuild Illinois (RBI) grant funds for the Project. The City received $1,785,073.98 in RBI grant funds from
the State, which shall be obligated by July 1, 2025. The FY 2024 Budget includes a total of $3,777,800.00 for the
Project from various funds as summarized in the table below:
FY 2024
ee) Budget Amount
Motor Fuel Tax
MFT
Rebuild Illinois Grant
Capital Projects Fund
Water Fund
Sewer Fund
Item Account No.
Commodities & Projects
16-34-58-4807
16-34-58-4807
08-34-53-4807
06-34-47-4806
05-34-43-4806
Total:
$570,000.00
$1,780,000.00
$1,327,800.00
$50,000.00
$50,000.00
$3,777,800.00
Capital Outlay — Street Improvements
Capital Outlay —- Other Capital Outlay
Capital Outlay — Other Capital Outlay

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CITY OF WEST CHICAGO
Plote Construction, Inc. of Hoffman Estates, Illinois submitted a bid proposal value of $3,819,800.57, which is
$780,159.98 or approximately 17% lower than the engineer's estimated cost of $4,599,960.55; however, it is
$42,000.57 over the FY 2024 budgeted amount of $3,777,800.00. Staff recommends funding the $42,000.57
overage from the Capital Projects Fund — Capital Outlay — Street Improvement Account No. 08-34-53-4807. Under
the same account, $438,900.00 is budgeted in FY 2024 for the York Avenue Area Water Main and Rehabilitation
Project, which is partially grant-funded by the Community Development Block Grant (CDBG) Program through
DuPage County. Staff recently learned that due to limited funding, the County has deprioritized and included this
Project in its B-List category. Therefore, staff does not foresee the York Avenue Area Water Main and Rehabilitation
Project under construction in FY 2024.
The City has previously contracted with Plote Construction, Inc., including on the 2023 Technology Boulevard
Resurfacing Project, which was completed satisfactorily. Plote is registered with the Illinois Department of
Transportation as a prequalified contractor.
Staff recommends awarding the 2024 Harvester Road Reconstruction Project to Plote Construction, Inc. for a total
contract amount not to exceed $3,819,800.57.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0033 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Plote Construction, Inc. of Hoffman Estates, Illinois, for the 2024 Harvester Road Reconstruction Project in an
amount not to exceed $3,819,800.57.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.