===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _77: ©.
Resolution No. 24-R-0037 — Contract Award — St. Aubin Nursery
& Landscaping, Inc. — 2024 Parkway Tree Planting Program in
an Amount Not to Exceed $42,500.00
COMMITTEE AGENDA DATE: April 4, 2024
COUNCIL AGENDA DATE: April 15, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
This project consists of providing and planting 132 parkway trees in various locations within the corporate limits of
the City of West Chicago.
A Notice to Bidders was advertised in the Daily Herald on March 7, 2024, as well as on an online bidding platform
QuestCDN. The sealed bids were opened on March 26, 2024. Of the six plan holders only four submitted a bid.
The results are below.
Bidder name Bid Amount Rank
St. Aubin Nursery & Landscaping, $38,920.00 1
Inc., Kirkland, IL
Yellowstone Landscape, Roselle, IL $44,134.00 2
GC Designs, Minooka, IL $50,820.00 3
Langton Group, Woodstock, IL $51,745.00 4
Estimate $42,500.00 N/A
Staff contacted performance references, and all provided positive feedback and indicated they would use the
company again. All indicated good quality trees and excellent work.
Staff recommends that a contract be awarded to St. Aubin Nursery & Landscaping, Inc., Kirkland, Illinois, for
services related to the 2024 Parkway Tree Planting Program, for an amount not to exceed $42,500.00. Services
related to the above referenced program will be funded from the Capital Projects Fund (08-34-53-4854) in which
$42,500.00 has been budgeted for FY2024. The difference of $3,580.00 between recommended award and bid
pricing will allow the City to plant approximately twelve additional trees for a total of 144 trees using the pricing
provided by St. Aubin’s.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0037 authorizing the Mayor to execute a contract with St. Aubin Nursery &
Landscaping, Inc., Kirkland, IL, for the 2024 Parkway Tree Planting Program for an amount not to exceed
$42,500.00 (Bid Amount $38,920.00)
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.