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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 24-R-0038 - Change Order No. 2 —|AGENDAITEMNUMBER: 7b.
Construction, Inc. for the First and Lower Level Renovation
Project at 200 Main St. in an Amount Not to Exceed
$21,600.00 for a Revised Contract Value of $1,361,600.00
COMMITTEE AGENDA DATE: April 4, 2024
COUNCIL AGENDA DATE: April 15, 24
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
The City owns the four-story masonry building built in approximately 1880 located at 200 Main Street. The
primary entrance to the ground floor is from Main Street while a secondary entrance to the lower level is
from Turner Court. This building is currently vacant. It was previously used as a mixed use building with
commercial on the lower level and ground floor, while the second and third stories of the building were
used as residential.
In 2022, the City completed a structural and masonry rehabilitation on the building along with roof
replacement. On May 16, 2022, the City Council approved Resolution No. 22-R-0026 to award an
architectural design contract to Matocha Associates to prepare drawings and bid documents for the
renovations of the first floor and lower level.
On February 20, 2023, the City Council approved Resolution No. 23-R-0007 authorizing the Mayor to
award a construction Contract to Construction, Inc. for the First and Lower Level Renovation Project at 200
Main St in the Amount $1,190,000.00. The scope of work for this project includes interior renovations of the
First and Lower level along with building the backbone of the electrical, mechanical and plumbing systems
for the entire building. On September 18, 2023, the City Council approved Resolution No. 23-R-0078
authorizing the Mayor to approve Change Order No.1 to Construction, Inc. for the First and Lower Level
Renovation Project at 200 Main St in the Amount $150,000.00 for a Revised Contract Value of
$1,340,000.00.
The project work began in May 2023 and is substantially complete except for electrical switch gear and
ADA wheelchair installation. Both items are delayed due to supply chain backlogs. To date, the Project has
run into some unforeseen circumstances as well as some necessary changes that required for completing
the project. To date, thirty additional scope of work items have been identified. The first twenty change
orders were part of the initial change order for $150,000.00; however, working through the project items
with the contractor, staff was able to observe change order items 21-29 as well. The following table
summarizes the additional work and its associated costs to date.
No. Additional Work Item Reasoning for additional work Cost
1 Portland Cement Concrete sidewalk These items were accidently omitted | $21,016.00
and Curb & Gutter along Turner Court from the bidding plans
for ADA compliance
2 Electrical Service Connection and Re-
routing (Change order No. 6 — credit for
For proper hook up to the new 3- $18,353.00
hase electrical transformer, a

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CITY OF WEST CHICAGO
change in lighting inside the building
lumped into the price)
conduit needs to be bored under
Turner Court; a transformer pad
needs to be installed; Changes from
single phase to three phase feed for
the building; credit for material
change for lighting
Three interior doors and hardware
The plans specifically didn’t call out
for three new doors for various
spaces and as such were not
included in the base bid.
$10,172.00
Cabinetry on Lower and First Level
Contractor claimed these items were
not clear on the plans; however, this
item was denied after showing
specific call outs in the plans
$0
Fire Rated Glass on Turner Court
elevation (refer to Change Order No.
14)
The disagreement between
contractor and architect was over
two of the five windows not be
specifically called out as fire rated
windows. Change order denied.
$0
Material Credit for Lighting fixtures
Credit of $1,400 reflected in Change
Order No. 2 for changes in the
fixtures
$0
Material Credit for Square edge tile
Changed from tegular tile to square
edge
$(1,101.00)
Demolition of Column
Unforeseen circumstance. Hidden
column was discovered during
demolition
$3,188.00
Lower Level Re-configuration
After demolition of the existing walls,
staff sough a field change to the
design by re-configuring lower level
proposed floor plan for better
functionality
$11,809.00
10
3-Phase AC Condensing Units
Necessary change to the AC units
after switching power from single
| phase to 3-phase
$2,289.00
11
Underground Plumbing Re-routing and
addition of an ejector pit
Unforeseen circumstance
discovered during demolition, not
enough gravity pitch to covey lower
level bathrooms into existing
sanitary
$18,506.00
12
Wood Base Trim
Aesthetic change from cove base to
wood base trim on First floor.
Change Order denied due to cost.
$0
First Floor — Think Brick Veneer
(incorporated into Change Order No.
16)
Unforeseen circumstance. After
removal of the stone fagade on Main
St., the underlying brick wythe,
which is the continuous vertical
section of the brick masonry unit, is
in poor shape due to deteriorating

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CITY OF WEST CHICAGO
condition. Cost effective solution to
install a think brick veneer over
existing bricks.
Court (see Change Order No. 5)
Windows at Fire Escape along Turner
The architect came up with a re-
design of fire sprinkler system inside
the building to eliminate Change
Order No. 5 and covert the proposed
windows from fire rated to regular
windows
($2,998.00)
15
Existing Steel and stairs conflict
The steel plates used to reinforce
existing columns during structural
rehab previously in conflict with
proposed stairs from Lower level to
First Level
$6,695.00
16
Change Order No. 13)
Knee Wall Demo at First Floor (included
Unforeseen circumstance. The
existing foundation wall at the First
floor level along Main St is in poor
structural shape, needs to be
reinforced and constructed properly
to support missing layer of existing
brick wythe as well as support think
brick veneer
$27,514.00
17
Lead base paint abatement
Unforeseen circumstance. The
existing fire escape paint is lead
based paint and requires proper
mitigation and disposal.
$15,535.00
18
Stair and Railing — 3" floor to roof
Plan calls for half wall between third
floor to the roof, extending to full
height wall. Contractor claimed
these items were not clear on the
plans; however, this item was
denied after showing specific call
outs in the plans.
$0
19
Cabinet Stain
Aesthetic change from laminate
finish to a stained finish for cabinets
on both levels. Change Order
denied due to cost.
$0
20
Structural Brick Cavity Infill
Unforeseen circumstance. The brick
column supports along Main St have
voids between wythe of brick. The
voids needs to be infilled with
concrete.
$3,533.00
21
Disconnect for Wheelchair Lift
The sole source wheelchair lift has a
power disconnect switch which was
not accounted for in the drawings.
$595.00
22
Electrical Backboxes
The exterior light fixtures required
special gasketed backboxes to
properly mount the light fixtures.
$1,110.00
23
Lift-Stairs Turner Place Lobby
Installation of railing on the stairs
$624.00

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CITY OF WEST CHICAGO
adjacent to the wheelchair lift.
EM Lights in Stairwell Fire inspector required battery $1,608.00
backup for emergency lights on the
stairwells
Lower-Level Floor Flatness Significant leveling was required of | $0
the Turner Ct floor. The contractor
sought extra compensation which
was denied.
Furnace Condensate Lines To run the furnace condensate lines | $1,571.00
significant distance away from the
furnace through the walls.
Water Heater Flue Piping and Intake Piping | The drawings called for both gas $5,722.00
and electric water heaters. Gas
water heater was installed but
ventilation piping was not addressed
in the drawings for a gas water
heater.
Roof Heat Trace Power Roof heat trace was called forin the | $2,517.00
Roof Replacement Project to melt
the snow on the roof but how to
power the heat trace was not
accounted for.
Brake Metal at Arched Windows The drawings were silent on how to
address the arches above the
rectangular windows. The contractor
observed this cost after several back
and forth arguments.
Sprinkler Heads at 2nd & 3rd Floors The 2" and 3" floor will not have $2,850.00
heat until renovated. As such, fire
sprinkler system will not be active.
To meet the fire code in the interim,
two dry sprinkler heads with isolation
valves will be added to the fire
sprinkler system along with smoke
alarms.
31 Smoke alarms at 2nd & 3rd Floors Installation of smoke alarms $592.00*
mentioned in #30.
32 Contingency $20,000.00
Total | $171,600.00
*Estimated
Staff is requesting a $20,000 contingency budget for any unforeseen circumstances to carry the Project
through completion. The above referenced Project will be paid for using the Capital Projects Funds (08-34-
53-4818).

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0038 authorizing the Mayor to approve Change Order No. 2 with
Construction, Inc. of Lombard, Illinois, in an amount not to exceed $21,600.00 for a revised contract value
of $1,361,600.00, for the First and Lower Level Renovation Project at 200 Main Street.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.