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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTE>
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: _ 7. |
Purchase of Three 2024 Ford F-150, Regular Cab, 4x4,
Pick-up Trucks - Haggerty Ford, West Chicago, Illinois Serre pean ena Un tn ateyiei2024
COUNCIL AGENDA DATE: May 20, 2024
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
For FY 2024, Public Works Department staff have planned and budgeted for the replacement of two 2014
Ford F150 Regular Cab in the Utilities Division (Unit 541 and 641) and one 2014 F150 Regular Cab with
a liftgate in the Facilities Division (Unit 440) with three 2024 Ford F-150 Regular cab and other
equipment. Units 541 and 641 are currently utilized as an everyday truck for functions of the Division and
were on an eight-year initial replacement cycle. Unit 440 is currently utilized as an everyday truck for
heavy lifting and transporting tools and equipment. Unit 440 is also on an eight-year initial replacement
cycle. All units are overdue for a replacement.
The City of West Chicago is a member of the DuPage Mayors and Managers Conference, which is one of
the sponsors of the Suburban Purchasing Cooperative (SPC), which is a joint purchasing program that
represents 144 municipalities and townships in northeastern Illinois. In the past, we have had the luxury
of being able to capitalize on the joint bid contracts for such purchases. The SPC currently has a contract
for the F200 to F500 series but there is not one for the F100 series. Sourcewell is another cooperative
purchasing avenue the City utilizes for fleet purchases which currently does not have a contract for F150
series.
To allow local vendors an opportunity to quote on the 2024 Ford F-150, Regular Cab, 4x4, Pick-up
Trucks, staff recently solicited price quotes from four Ford dealerships (i.e., three local Ford dealerships
and one Ford dealership from Taylorville). The table below summarizes the pricing received from
interested parties.
[Dealer Price
Since the price from Haggerty is within the three percent Local Vendor Preference Policy (Resolution 12-
R-0009), based on comparable pricing received, staff recommends ordering three 2024 Ford F-150
Regular cab 4x4 pick-up truck from Haggerty Ford of West Chicago, Illinois, for an amount not to exceed
$44,998.00/each for a total of $134,994.00. While a firm order cutoff date is not given, based on current
economic conditions within the auto industry, the order cutoff can happen at any moment. Staff
recommends placing an order as soon as possible.
In FY24, $54,100.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the

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CITY OF WEST CHICAGO
replacement of Unit 541, $51,700.00 is budgeted for replacement of Unit 641 and $47,600.00 is budgeted
for replacement of Unit 440, for a combined $153,400.00. A third party vendor will do the up fit for each
vehicle, for which $3,000.00 is budgeted per unit in the same fund. The lead-time on the vehicles is four
to six months.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of Three 2024 Ford F-150, Regular Cab, 4x4,
Pick-up Trucks, for a cost not to exceed $134,994.00, from Haggerty Ford, West Chicago, Illinois, and
authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for those three vehicles.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.