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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: Ee es
Resolution No. 24-R-0047 — Contract Award — Landscape
Material & Firewood Sales, Inc. for the Purchase of Coarse COMMITTEE AGENDA DATE: May 2, 2024
and Fine Aggregate Material Delivered for FY 2024 in an | counciL AGENDA DATE: May 20, 2024
Amount Not to Exceed $72,000.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
Aggregate materials, such as gravel, rock, and sand, are used in numerous maintenance and repair activities
performed by the staff in the Public Works Department. Examples include shoulder work on unimproved roads and
alleyways and backfill for underground utility (e.g., water main, sanitary sewer, and storm sewer) repairs within the
right-of-way and utility easements. Aggregate material is ordered and delivered to the Streets Division or directly to
the job site on an as-needed basis; therefore, total quantities vary each year. The actual quantities correlate
directly with the number of utility repairs such as water main breaks and sanitary sewer repairs.
Staff prepared bid specifications using estimated quantities for the purpose of establishing unit prices for FY 2024.
The contract specifications allow for variations in total unit quantities ordered based on the needs for each item,
provided the total contract amount does not exceed the award amount.
A public bid notice was placed in the Daily Herald on March 7, 2024. A bid notice was also placed on the online
bidding platform called QuestCDN on the same date. Staff opened bids on March 26, 2024, and the following are
the bid results:
CONTRACTOR BID AMOUNT RANK
Landscape Material & Firewood Sales, Inc. $72,000.00 1
Viking Brothers, Inc. $76,300.00 2
ENGINEER’S ESTIMATE N/A N/A
Landscape Material & Firewood Sales, Inc. of West Chicago, Illinois submitted the lowest responsible bid in the
amount of $72,000.00. The FY 2024 budget includes $10,000 in the Sewer Fund Account 05-34-43-4638 and
$35,000 in the Water Fund Account 06-34-47-4621. If needed, additional funds are also available in General Fund
Account 01-09-24-4650. The staff recommends awarding the contract to Landscape Material & Firewood Sales,
Inc. for FY 2024 Coarse and Fine Aggregate Material Delivered and authorizing a Purchase Order in the amount
not to exceed $72,000.00.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0047 authorizing the Mayor to execute a contract with Landscape Material &
Firewood Sales, Inc. for the purchase of Coarse and Fine Aggregate Material Delivered for FY 2024 in an amount
not to exceed $72,000.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.