===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] CilTY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Wednesday, July 3, 2024 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of May 2, 2024 Public Participation / Presentations Items for Consent A. Ordinance No. 24-O-0019 — Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City Of West Chicago B. Purchase of Two 2025 International Model HV613 SBA Tandem Axle Truck Chassis and One International Model HV613 SBA Single Axle Truck Chassis Equipped by Bonnell Industries Inc. from Rush Truck Centers of Springfield, Illinois, in an Amount Not to Exceed $1,099,782.25 C. Purchase of One 2024 John Deere 410 P-Tier Backhoe Loader from West Side Tractor Sales of Lisle, Illinois Items for Discussion Unfinished Business New Business Reports from Staff Adjournment 475 Main Street T (630) 293-2200 West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~JlfY ©lf W ES'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE May 2, 2024 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, and Jeanne Short present. Aldermen Heather Brown and John C. Smith, Jr., were absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of April 4, 2024. Alderman Hallett made a motion, seconded by Alderman Beebe to approve the Meeting Minutes of April 4, 2024. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hallett, Morano, and Short. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Short to approve: A. Purchase of Three 2024 Ford F-150, Regular Cab, 4x4, Pick-up Trucks - Haggerty Ford, West Chicago, Illinois B. Resolution No. 24-R-0045 - Contract Award - Independent Mechanical Industries for the A2O Phosphorous Removal Project for the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an Amount Not to Exceed $5,015,000.00 C. Resolution No. 24-R-0046 - Professional Engineering Services Agreement - Donohue & Associates, Inc. - A2O Phosphorous Removal Project for the West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in the Not-to-Exceed Cost of $307,230.00 D. Resolution No. 24-R-0047 - Contract Award - Landscape Material & Firewood Sales, Inc. for the Purchase of Course and Fine Aggregate Material Delivered for FY 2024 in an Amount Not to Exceed $72,000.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hallett, Morano, and Short. Voting Nay: 0. 5. Items for Discussion. None. 6. Unfinished Business. None. 475 Main Street T (630) 293-2200 Infrastructure Committee Meeting West Chicago, lllinois F [630) 293-3028May 2, 2024 Ruben Pineda Michael L. Guttman Page 1 of 2 60185 westch icago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 7. New Business. Alderman Short noted that some of the streets that were resurfaced within the last couple of years such as Bishop and Elizabeth are already experiencing some cracking along the center lines. Mr. Patel explained that during the paving process sometimes that joint can appear naturally depending on how the joint is compacted. He indicated that staff would take a look at the streets to determine if something should be done about the cracking. 8. Reports from Staff. Mr. Patel noted that several projects are underway, including the 2024 Roadway Rehabilitation Project which is working through town from north to south. The Klein Road Culvert Replacement Project is ahead of schedule and will be paved shortly once the rest of the culvert is finished. Harvester Road Reconstruction should begin in mid-May, and the Conde Street Resurfacing Project should begin after school is out for the summer. The Fremont Tower Project should start soon as well and last 6-8 weeks; completion is anticipated by August. Alderman Beebe asked for an update on the Lift Station No. 5 Forcemain Project. Mr. Patel explained that the City is waiting on Com Ed and Nicor to hook up service to the lift station. Public Works staff repaired about 100 feet of collapsed storm sewer in the area as well. 9. Adjournment. At 7:09 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Beebe. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting May 2, 2024 Page 2 of 2 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4, i4-. Ordinance No. 24-0-0019 -Authorizing the Disposal of COMMITTEE AGENDA DATE: July 3, 2024Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: July 15, 2024 Property Owned By the City Of West Chicago STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 24-0-0019 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. . ACTIONS PROPOSED: Adopt Ordinance No. 24-0-0019 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] ORDINANCE NO. 24-0-0019 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 24-0-0019 Page 1 of2 ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] PASSED this 15th day of July 2024. Alderman D. Beebe Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman C, Dettmann Alderman M. Birch-Ferguson __ _ Alderman S. Dimas Alderman C. Swiatek Alderman J. Smith, Jr. Alderman R. Stout Alderman J. Short Alderman J. Morano Alderman J. Banas APPROVED as to form: City Attorney ADOPTED this 15th day of July, 2024. Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez PUBLISHED: ----- Ordinance 24-0-0019 Page 2 of2 ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 24-0-0019 REQUESTING TO BE REMOVED Serial #/VIN # / ID# Qty 2008 CASE 500 Super M combination tractor (Unit 581) N8C508651 1 2012 Chevy Caprice (Unit 324) 6G1MK5U21CL606782 1 2014 Chevy Caprice (Unit 342) 6G3NS5U23EL926376 1 2006 Chrysler Van (Unit 361) 2A8GP54236R647334 1 2009 Ford F150 (Unit 392) 1FTPX14V99FB18953 1 2010 Ford Taurus (Unit 399) 1 FAHP2 DW5AG 121159 1 2003 Chevy 2500 (Unit 730) 1GCGC24U032321129 1 2001 International Truck {Unit 617) 1HTSDAAN52H501857 l 2004 international Truck {Unit 618) 1HTWDAAR34J083167 l Dell Monitor CN0DCV1K641804CQ0DLB l Dell Monitor CN0FP18271618848RCLB l Dell Monitor CN0FP18271618848RCKA 1 Dell Monitor CN0WKFYR7426108P07TS 1 Dell Monitor CN0XTK9N744451CA685L 1 Dell Monitor CNON918R6418001C0DBS 1 Dell Monitor CN0N918RG418001C0CSS 1 Dell Monitor CN0N918R641809CF0GNS 1 Dell Monitor CN-0G313H-74261-8C2-48HL 1 Dell Monitor CN-OFDVBY-72872-673-AVlB-A00 1 Dell Monitor CN0XTK9N744451CA686L 1 Dell Monitor MX0X175R7426205K2V4U 1 Dell Monitor CN0XTK9N744451CA710L 1 Dell Monitor CN-ON918R-64180-O1C-OCN5 1 Dell Monitor CN0WKFYR7426108P0C0S 1 Dell Monitor CN0N918R6418001C0CQS 1 Dell Monitor CN08JCGH744451BN849L 1 Dell Monitor CN-0C553H-7161B-871-AD51-A03 1 Dell PC BJLNJH2 1 Dell PC BJMRJH2 1 Dell PC 12QX482 1 Dell PC GN0KPD2 1 Dell PC 12QZ482 1 Dell PC 4640GZ1 1 Dell PC MXL2462CGL 1 Dell PC 4650GZ1 1 Dell PC 6NBWB42 1 Dell PC GN0JPD2 1 Dell PC 12QW482 1 Dell PC 12RQ482 1 APC Battery 7 A1921L24658 1 APC UPS 3S1504X00721 1 APC UPS C11708180041 1 APC UPS AS12353224251 1 Extron A/V Switch A0YLM8XE27381 1 SSIG Docks N/A 7 Kyocera Ecosys Printer E52FA01B2R7K00 1 Cisco Network Switch PSZ24161FJ1 1 1 ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 24-0-0019 HP Monitor CNC303NRS5 1 HP Monitor CNC303NRTV 1 Panasonic Laptop 8GKSB65364 1 Panasonic Laptop 4KTYA63000 1 Getec Laptop RCB63V0223 1 Toshiba Phone SLB114651 1 Toshiba Phone SLB114635 1 Toshiba Phone SLB114652 1 Epson TM-U375 Printer 3FV0160867 1 Canon Laser Class 510 Printer UZY46225 1 2 ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _':-f-L...J,.....B......:::;_....;;~__ Purchase of Two 2025 International Model HV613 SBA Tandem Axle Truck Chassis and One International Model HV613 SBA COMMITTEE AGENDA DATE: July 3, 2024Single Axle Truck Chassis Equipped By Bonnell Industries Inc. COUNCIL AGENDA DATE: July 15, 2024from Rush Truck Centers of Springfield, Illinois, in an amount not to exceed $1,099,782.25 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE._________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: Annually, via the State of Illinois Joint Purchasing Contract, the Public Works Department staff plans and budgets for the purchase and delivery of replacement vehicles. For FY 2024, staff planned and budgeted for the replacement of one 2009 International 7400 Tandem Axle Dump Truck (Unit 792); one 2009 International 7400 Single Axle Dump Truck (Unit 793); and one 2012 Peterbilt Model 348 Single Axle Truck(Unit 721), presently all utilized by the Street Division. For 2024, the State of Illinois did not solicit bids for large dump trucks, leaving municipalities to solicit bids on their own, purchase demo/stock trucks, or purchase through another joint purchasing program. Staff has spent the past several months speaking with manufacturers (i.e., Ford, Freightliner, International, Peterbuilt, etc.) and equipment vendors (i.e., Henderson Truck Equipment, Monroe Truck Equipment, Auto Truck Group, etc.) about ordering a customized snow plow/dump truck to meet City needs. Rush Truck Centers and Bonnell Industries Inc. both hold joint purchasing contracts under the Sourcewell Competitive Bid Contract (formerly National Joint Powers Alliance Program). The City of West Chicago is a member of Sourcewell, a contracting agency that provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting law for use by education, government, and non-profits. With cab, chassis, and equipment specified by the City, Rush Truck Centers and Bonnell Industries Inc. submitted a price quote of $387,547.29 per truck for tandem axle and $324,687.67 per truck for single axle under the Sourcewell Program. As specified, the Single Axle truck would be a 2025 International Model HV613 SBA Single Axle Truck Chassis equipped by Bonnell Industries Inc. with 1O' Commander Stainless Steel Muni Dump Body, 11 ' Bonnell Snow Plow with Quick Link Hitch, 300-gallons Pre-Wetting Tank System, and appurtenances while the Tandem Axle trucks would be two 2025 International Model HV613 SBA Tandem Axle Truck Chassis equipped by Bonnell Industries Inc. with 10' Commander Stainless Steel Muni Dump Body, 12' Bonnell Snow Plow with Quick Link Hitch, 8' Wing Plow, V-box spreader and 300-gallons Pre-Wetting Tank System, and appurtenances. The snowplow trucks and equipment will be purchased from the Capital Equipment Replacement Fund (04-34-39- 4804) in which for FY 2024, $400,800.00 has been budgeted for replacement of Unit 792, $400,000.00 has been budgeted for replacement of Unit 793, and $301,000.00 is budgeted for replacement of Unit 721, for a total of $1,101,800.00. The purchase order will be split between Rush Truck Center ($480,415.92) and Bonnell Industries ($619,366.33). When the new units arrive in Dec 2025, the current Units 721, 792, 793 will become spare pieces of equipment. Units 617,618, 790 and 791 will all be declared surplus and removed from the fleet. ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO If a purchase order is processed in July 2024, said truck will not be delivered until approximately Dec 2025. Due to the current market for automotive industries, the pricing is valid for 30 days from the date on the quote; however, given the inflationary environment the pricing may change by delivery date. If such happens, staff will bring the change order for committee consideration and approval at that time. ACTIONS PROPOSED: That the West Chicago City Council waive competitive bidding and authorize the purchase of two 2025 International Model HV613 SBA Tandem Axle Truck Chassis and One International Model HV613 SBA Single Axle Truck equipped by Bonnell Truck Equipment from Rush Truck Centers of Springfield, Illinois in an amount not to exceed $1,099,782.25. COMMITTEE RECOMMENDATION: ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: 1 _\ __ AGENDA ITEM NUMBER: _4~_•_c__ Purchase of One 2024 John Deere 410 P-Tier Backhoe Loader from West Side Tractor Sales of Lisle, Illinois, in an amount Not COMMITTEE AGENDA DATE: July 3, 2024to Exceed $149,339.70. COUNCIL AGENDA DATE: July 15, 2024 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: Annually, Public Works Department staff plans and budgets for the purchase and delivery of replacement vehicles. For FY 2024, staff budgeted for one 2024 John Deere 410 P-Tier Backhoe Loader with a multi-purpose bucket. This machine is generally referred to as a combination tractor machine (Combo) due to its dual capacity to operate as a backhoe and a loader. Combos are utilized daily by personnel for work, including, but not limited to excavation, water main breaks, material hauling, debris removal, landscaping, loading of salt, and snow removal operations (i.e., push backs, drifts, haul outs, downtown area, cul-de-sacs, etc.). For 2024, John Deere holds a joint purchasing contract under the Sourcewell Cooperative Contracting Program (formerly National Joint Powers Alliance (NJPA) Program) with West Side Sales of Lisle, Illinois, being the local authorized John Deere vendor for our area. The City is a member of the Sourcewell Program, which is a municipal cooperative contracting agency that provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting law for use by education, government, and non-profits. With wheel loader, equipment, and attachments specified by the City, John Deere submitted a price quote of $180,339.70 under the Sourcewell Program (Cooperative Contract# #011723-JDC). The government discount offered through the Sourcewell Program is forty-one percent (41 %) below list price. Associated with the above referenced Combo purchase, staff desires to trade-in a 2008 CASE 500 Super M combination tractor (Unit #581 ). Unit#581 was declared surplus under Ordinance No. 24-0-0019. West Side Tractor Sales has quoted a trade-in value of $34,000.00, resulting in a total purchase price of $146,339.70 for the 2024 John Deere 410 P-Tier Backhoe Loader and appurtenances, equipment, and attachments. The purchase comes with 12-month unlimited hour warranty as well as a five-year, 3,000 hours extended machine warranty. The wheel loader, equipment, and attachments will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which $151 ,500.00 has been budgeted in FY2024. ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2024 John Deere 410 P-Tier Backhoe Loader from West Side Tractor Sales of Lisle, Illinois, for an amount not to exceed $146,339.70 COMMITTEE RECOMMENDATION: ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] WEST SIDE TRACTOR SALES WESr SIDE" C,JOHNDEERE 3300 Ogden Ave Lisle IL 60532 (630) 355-7150 ~ Tom Becker - Sales Representative - tbecker@wstsales.com June 25, 2024 CITY OF WEST CHICAGO FINANCE DEPT WEST CHICAGO, IL 2024 John Deere 410 P Backhoe Loader SOURCEWELL Coo erative Contract 011723-JDC Please note that this quote is valid/or 30 days. Code Machine Configuration Description Unit Price All the nrlces In the detailed sections are Per machine basis. Qty (1) 17E0T 410 P-tier Backhoe Loader 197,574.00 0202 United States0351 Translated Text Labels -. 0259 English . 1003 Cab 14 253.00 183E JDLink™ . 3009 Autoshift Transmission - Mechanical Front Wheel Drive (MFWD) with Limited Slip Differential - 4006 John Deere 4.5L - FT4/Stage IV - 5311 Michelin Radial - 500/70R24 XMCL Rear & 340/80R18 XMCL Front 2,52~.00 6154 Dual Batteries with Disconnect. Jump Post. and Engine Block Heater 494.00 6752 Extendible Dinnerstick 9,003.00 6577 1250 lb. (567 kg.) Front Counterweight 1,938.00 7001 Auxiliarv Hvdraulics with One Way Flow (Hammer) 4.440.00 7028 Pilot Controls Two Lever with Pattern Selection - 7040 Three-Function Loader Hydraulics Single Lever 3 517.00 7800 Less Backhoe Bucket with Bucket Pins - 7713 Rear Hvdraulic Counler for Pin-on Buckets - Less Thumb 9360.00 7861 Multi-Pumose Bucket 12 770.00 8096 Premium Mirror Ontion - Exterior Rear View Mirrors (2) and Front View Mirror (1) 199.00 8109 Sun Visor 102.00 8146 Left Side Console Stora11e with Cun Holders 87.00 8183 Radio. Bosch Premium Packa11e 1 459.00 8209 Seat, Vinvl Air-Suspension 541.00 8075 Diagnostic Oil Samplin11. Ports 450.00 8142 LED Light Package 1,133.00 8131 Heavv-Dutv Stabilizer Pads 497.00 8313 Stabilizer Guard 551.00 8165 Auto Ride Control 2.513.00 80A3 Custom Code - Accu-Swing 793.00 8062 Backhoe Boom Protection Plate 648.00 8115 MFWD Driveshaft Guard 519.00 8126 Heavv-Duty Grille Frame 597.00 List Price $ 265,962.00 Discount 41% $ 109,044.42 Net Price $ 156,917.58 Custom Jobs Description Qt Price Factory Freight Destination Lisle, IL 60532 I 2.032.19 Dir provide Pre-Delivery Inspection, Supplies and Fuel Fill 1 1,750.00 Dealer Provided Delivery 1 600.00 Labor for field installed kits 1 4,100.00 Extended Warranty: • Extended 60/3000 PTH Warranty Machine Only 1 2,782.23 BYT11568 Pre-Cleaner, Engine Air Intake 1 904.65 BYTI 1137 Boom Light Kit 1 350.24 AT434236 Rubber Bumper for Grille Frame I 189.65 BYTI 1926 Heavy-Duty Grille Screen Kit 1 585.00 AT371257 MFWD Wheel Fender Kit for 18 in. tires only 1 552.88 AT451194 l'ivotable Beacon Bracket 1 91.76 BYT13598 Guard, Transmission Bottom - GR MFG 1 1.738.18 AT313589 Beacon/Strobe Ready Wiring Kit 1 26.76 ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] TAG MFG Tag 12", 18", 24" bkts and 42" Ditch Bkt I 4.82l.l8 PARTS ODS, Service, Test Manuals - Die.ital I 682.62 AT431164 Controlled Lowering Device for Backhoe Boom Cvlinder I 2,214.79 I - Total Price $ 23,422.12 011ote 'Su-n1n·r.v (ner unit) Item Descriotion Prices Machine Net Price $ 156,917.58 Custom Jobs $ 23,422.12 'Totlll Not Price Quontity (I) $ 180,339.70 - r I - Adjusted Net Price $ 180,339.70 Less Trade-in 2008 CASE 590 SUPER M SERIES 3 with 2275 hours 34,000.00 0 - -- Payoff to Trade Net Price less Trade-Ins $ 146,339.70 Warranty Terms 410 P includes• Full Machine 12 Month-Unlimited Hour Warranty • Extended 60/3000 PTH Warranty Machine Only