===== PDF PAGE 11 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: 1 _\ __ AGENDA ITEM NUMBER: _4~_•_c__ Purchase of One 2024 John Deere 410 P-Tier Backhoe Loader from West Side Tractor Sales of Lisle, Illinois, in an amount Not COMMITTEE AGENDA DATE: July 3, 2024to Exceed $149,339.70. COUNCIL AGENDA DATE: July 15, 2024 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: Annually, Public Works Department staff plans and budgets for the purchase and delivery of replacement vehicles. For FY 2024, staff budgeted for one 2024 John Deere 410 P-Tier Backhoe Loader with a multi-purpose bucket. This machine is generally referred to as a combination tractor machine (Combo) due to its dual capacity to operate as a backhoe and a loader. Combos are utilized daily by personnel for work, including, but not limited to excavation, water main breaks, material hauling, debris removal, landscaping, loading of salt, and snow removal operations (i.e., push backs, drifts, haul outs, downtown area, cul-de-sacs, etc.). For 2024, John Deere holds a joint purchasing contract under the Sourcewell Cooperative Contracting Program (formerly National Joint Powers Alliance (NJPA) Program) with West Side Sales of Lisle, Illinois, being the local authorized John Deere vendor for our area. The City is a member of the Sourcewell Program, which is a municipal cooperative contracting agency that provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform Municipal Contracting law for use by education, government, and non-profits. With wheel loader, equipment, and attachments specified by the City, John Deere submitted a price quote of $180,339.70 under the Sourcewell Program (Cooperative Contract# #011723-JDC). The government discount offered through the Sourcewell Program is forty-one percent (41 %) below list price. Associated with the above referenced Combo purchase, staff desires to trade-in a 2008 CASE 500 Super M combination tractor (Unit #581 ). Unit#581 was declared surplus under Ordinance No. 24-0-0019. West Side Tractor Sales has quoted a trade-in value of $34,000.00, resulting in a total purchase price of $146,339.70 for the 2024 John Deere 410 P-Tier Backhoe Loader and appurtenances, equipment, and attachments. The purchase comes with 12-month unlimited hour warranty as well as a five-year, 3,000 hours extended machine warranty. The wheel loader, equipment, and attachments will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which $151 ,500.00 has been budgeted in FY2024. ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2024 John Deere 410 P-Tier Backhoe Loader from West Side Tractor Sales of Lisle, Illinois, for an amount not to exceed $146,339.70 COMMITTEE RECOMMENDATION: ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] WEST SIDE TRACTOR SALES WESr SIDE" C,JOHNDEERE 3300 Ogden Ave Lisle IL 60532 (630) 355-7150 ~ Tom Becker - Sales Representative - tbecker@wstsales.com June 25, 2024 CITY OF WEST CHICAGO FINANCE DEPT WEST CHICAGO, IL 2024 John Deere 410 P Backhoe Loader SOURCEWELL Coo erative Contract 011723-JDC Please note that this quote is valid/or 30 days. Code Machine Configuration Description Unit Price All the nrlces In the detailed sections are Per machine basis. Qty (1) 17E0T 410 P-tier Backhoe Loader 197,574.00 0202 United States0351 Translated Text Labels -. 0259 English . 1003 Cab 14 253.00 183E JDLink™ . 3009 Autoshift Transmission - Mechanical Front Wheel Drive (MFWD) with Limited Slip Differential - 4006 John Deere 4.5L - FT4/Stage IV - 5311 Michelin Radial - 500/70R24 XMCL Rear & 340/80R18 XMCL Front 2,52~.00 6154 Dual Batteries with Disconnect. Jump Post. and Engine Block Heater 494.00 6752 Extendible Dinnerstick 9,003.00 6577 1250 lb. (567 kg.) Front Counterweight 1,938.00 7001 Auxiliarv Hvdraulics with One Way Flow (Hammer) 4.440.00 7028 Pilot Controls Two Lever with Pattern Selection - 7040 Three-Function Loader Hydraulics Single Lever 3 517.00 7800 Less Backhoe Bucket with Bucket Pins - 7713 Rear Hvdraulic Counler for Pin-on Buckets - Less Thumb 9360.00 7861 Multi-Pumose Bucket 12 770.00 8096 Premium Mirror Ontion - Exterior Rear View Mirrors (2) and Front View Mirror (1) 199.00 8109 Sun Visor 102.00 8146 Left Side Console Stora11e with Cun Holders 87.00 8183 Radio. Bosch Premium Packa11e 1 459.00 8209 Seat, Vinvl Air-Suspension 541.00 8075 Diagnostic Oil Samplin11. Ports 450.00 8142 LED Light Package 1,133.00 8131 Heavv-Dutv Stabilizer Pads 497.00 8313 Stabilizer Guard 551.00 8165 Auto Ride Control 2.513.00 80A3 Custom Code - Accu-Swing 793.00 8062 Backhoe Boom Protection Plate 648.00 8115 MFWD Driveshaft Guard 519.00 8126 Heavv-Duty Grille Frame 597.00 List Price $ 265,962.00 Discount 41% $ 109,044.42 Net Price $ 156,917.58 Custom Jobs Description Qt Price Factory Freight Destination Lisle, IL 60532 I 2.032.19 Dir provide Pre-Delivery Inspection, Supplies and Fuel Fill 1 1,750.00 Dealer Provided Delivery 1 600.00 Labor for field installed kits 1 4,100.00 Extended Warranty: • Extended 60/3000 PTH Warranty Machine Only 1 2,782.23 BYT11568 Pre-Cleaner, Engine Air Intake 1 904.65 BYTI 1137 Boom Light Kit 1 350.24 AT434236 Rubber Bumper for Grille Frame I 189.65 BYTI 1926 Heavy-Duty Grille Screen Kit 1 585.00 AT371257 MFWD Wheel Fender Kit for 18 in. tires only 1 552.88 AT451194 l'ivotable Beacon Bracket 1 91.76 BYT13598 Guard, Transmission Bottom - GR MFG 1 1.738.18 AT313589 Beacon/Strobe Ready Wiring Kit 1 26.76 ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] TAG MFG Tag 12", 18", 24" bkts and 42" Ditch Bkt I 4.82l.l8 PARTS ODS, Service, Test Manuals - Die.ital I 682.62 AT431164 Controlled Lowering Device for Backhoe Boom Cvlinder I 2,214.79 I - Total Price $ 23,422.12 011ote 'Su-n1n·r.v (ner unit) Item Descriotion Prices Machine Net Price $ 156,917.58 Custom Jobs $ 23,422.12 'Totlll Not Price Quontity (I) $ 180,339.70 - r I - Adjusted Net Price $ 180,339.70 Less Trade-in 2008 CASE 590 SUPER M SERIES 3 with 2275 hours 34,000.00 0 - -- Payoff to Trade Net Price less Trade-Ins $ 146,339.70 Warranty Terms 410 P includes• Full Machine 12 Month-Unlimited Hour Warranty • Extended 60/3000 PTH Warranty Machine Only