===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
AGENDA ITEM NUMBER: 7.6.
ITEM TITLE:
Purchase of One 2024 John Deere 410 P-Tier Backhoe Loader
from West Side Tractor Sales of Lisle, Illinois, in an amount Not
to Exceed $149,339.70. COMMITTEE AGENDA DATE: July 3, 2024
COUNCIL AGENDA DATE: July 15, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Annually, Public Works Department staff plans and budgets for the purchase and delivery of replacement vehicles.
For FY 2024, staff budgeted for one 2024 John Deere 410 P-Tier Backhoe Loader with a multi-purpose bucket.
This machine is generally referred to as a combination tractor machine (Combo) due to its dual capacity to operate
as a backhoe and a loader. Combos are utilized daily by personnel for work, including, but not limited to
excavation, water main breaks, material hauling, debris removal, landscaping, loading of salt, and snow removal
operations (i.e., push backs, drifts, haul outs, downtown area, cul-de-sacs, etc.).
For 2024, John Deere holds a joint purchasing contract under the Sourcewell Cooperative Contracting Program
(formerly National Joint Powers Alliance (NJPA) Program) with West Side Sales of Lisle, Illinois, being the local
authorized John Deere vendor for our area. The City is a member of the Sourcewell Program, which is a municipal
cooperative contracting agency that provides nationally leveraged and competitively solicited purchasing contracts
under the guidance of the Uniform Municipal Contracting law for use by education, government, and non-profits.
With wheel loader, equipment, and attachments specified by the City, John Deere submitted a price quote of
$180,339.70 under the Sourcewell Program (Cooperative Contract # #011723-JDC). The government discount
offered through the Sourcewell Program is forty-one percent (41%) below list price.
Associated with the above referenced Combo purchase, staff desires to trade-in a 2008 CASE 500 Super M
combination tractor (Unit #581). Unit#581 was declared surplus under Ordinance No. 24-O-0019. West Side
Tractor Sales has quoted a trade-in value of $34,000.00, resulting in a total purchase price of $146,339.70 for the
2024 John Deere 410 P-Tier Backhoe Loader and appurtenances, equipment, and attachments. The purchase
comes with 12-month unlimited hour warranty as well as a five-year, 3,000 hours extended machine warranty.
The wheel loader, equipment, and attachments will be purchased from the Capital Equipment Replacement Fund
(04-34-39-4804) in which $151,500.00 has been budgeted in FY2024.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of one 2024 John Deere 410 P-Tier Backhoe Loader
from West Side Tractor Sales of Lisle, Illinois, for an amount not to exceed $146,339.70
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.