===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _ 4_.._....., :B....-'-_,.__ Resolution No. 24-R-0054 - Amendment No. 1 - Engineering COMMITTEE AGENDA DATE: August 1, 2024Resource Associates, Inc. - Phase II and Phase Ill Engineering COUNCIL AGENDA DATE: August 5, 2024Services for Klein Road Culvert Replacement Project in the Amount Not to Exceed $11,800.00 for a Revised Contract Amount of $114,696.00. STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: On December 19, 2022, the City Council approved Resolution No. 22-R-0073 authorizing the Mayor to execute a contract agreement with Engineering Resource Associate, Inc. (ERA) of Warrenville, Illinois, for Phase II - Design and Phase Ill - Construction engineering services related to the Klein Road Culvert Replacement Project in an amount not to exceed $102,896.00. ERA's original scope for Phase II - Design engineering included various traffic and design analyses, final plans and specifications, various survey work, appropriate permits, and Plat of Highways (POH) for the junction chambers outside the right-of-way. ERA's Phase Ill - Construction engineering services included construction submittal reviews, construction observation, material inspection completed by its subconsultant, Rubino Engineering, Inc., project documentation, and closeout. During Phase II - Design, ERA completed additional out-of-scope work as required to meet the design and permitting guidelines for project approval by DuPage County Stormwater Management and the Forest Preserve District of DuPage County (FPDDC). ERA's out-of-scope items included wetland delineation, determination, and reporting per the County's requirement, revision of grading plans and material requirements to incorporate future bike path along Klein Road,ยท and various design requirements to acquire a license agreement for the temporary and permanent easement from the FPDDC. The additional work performed by ERA during PH II - Design amounts to $11,800.00 for a revised contract amount of $114,696.00. On August 21, 2023, the City Council approved Resolution No. 23-R-0069 authorizing the Mayor to execute a contract agreement with Alliance Contractor, Inc. for the implementation of the Klein Road Culvert Replacement Project in an amount not to exceed $622,932.62. The project was successfully completed in June 2024 and subsequently closed with the contractor for an actual contract amount of $595,746.17 based on the field-measured quantities. The actual contract amount is $27,186.45 less than the original approved contract amount or $27,253.83 less than the FY 2024 budgeted amount of $623,000.00 under 08-34-53-4857. ERA successfully led and delivered Phase II - Design and Phase Ill - Construction Engineering for the project. Staff recommends approving ERA's Amendment No. 1 in the amount of $11 ,800.00. ACTIONS PROPOSED: Approve Resolution No. 24-R-0054 authorizing the Mayor to execute Amendment No. 1 with Engineering Resource Associates, Inc. of Warrenville, IL for Phase II and Phase Ill professional engineering services related to the Klein Road Culvert Replacement Project in an amount not to exceed $11,800.00 for a revised contract amount of $114,696.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0054 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 WITH ENGINEERING RESOURCE ASSOCIATES, INC. OF WARRENVILLE, ILLINOIS FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE KLEIN ROAD CULVERT REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $11,800.00 FOR A REVISED CONTRACT AMOUNT OF $114,696.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Amendment No. 1 with Engineering Resource Associates, Inc. of Warrenville, IL for Phase II and Phase III professional engineering services related to the Klein Road Culvert Replacement Project in an amount not to exceed $11,800.00 for a revised contract amount of $114,696.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of August 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] ~ ENGINEERING ~ RESOURCE ASSOCIATES Sent via email to dshah@westchicago.org July 23, 2024 Mr. Dave Shah, PE Assistant Director of Public Works City of West Chicago Public Works Department 1400 W Hawthorne Ln West Chicago, IL 60185 Subject: Request for Contract Amendment No. 1 - Klein Road Culvert Replacement Dear Dave: Engineering Resource Associates, Inc. (ERA) would like to submit the request for Contract Amendment No. 1 for the Klein Road Culvert Replacement Project. The request is based upon our recent conversations and additional work performed that was beyond the scope of the original contract. Additional work was performed in the following areas during the final design engineering phase: 1. Bike Path Accommodations This task included additional efforts associated with incorporating the bike path into the project design. This required a site visit to perform a wetland determination, wetland delineation, preparing a wetland delineation report, revising the proposed grading plan, changing the path material after PS&E submittal to the City, and additional permitting and coordination tasks with DuPage County and the Forest Preserve District of DuPage County. Additional Cost $11,800 Fees The supplement for additional services described in this request for Contract Amendment No. 1 is summarized as follows: Original Contract Amount $102,896 Contract Amendment No. 1 $11,800 Revised Contract Arnau nt $114,696 WARRENVILLE CHICAGO CHAMPAIGN MILWAUKEE 3S701 West Avenue, Ste 150 10 S Riverside Plaza. Ste 875 2416 Galen Drive 342 N. Water Street, Ste 600 Warrenville, IL 60555 Chicago, IL 60606 Champaign, IL 61821 Milwaukee, WI 53202 \. (630) 393-3060 t,.. (312) 474-7841 \,, (217) 351-6268 ~-,. (414) 238-9189 ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] Klein Road Culvert Replacement City of West Chicago We appreciate the opportunity to submit this request for amendment and we trust it meets with your approval. Please contact me at (630) 393-3060 if you have any comments or questions. Sincerely, ENGINEERING RESOURCE ASSOCIATES, INC. tJ~->t-~ Brian J. &ilak, PE Principal Acceptance & Authorization Contract Amendment No. 1 CITY OF WEST CHICAGO Authorized Signature Printed Name & Title Date Page 2