===== PDF PAGE 14 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: e i±-, t Resolution No. 24-R-0055 - Amendment No. 2 - COMMITTEE AGENDA DATE: August 1, 2024Professional Engineering Design Service to Gewalt COUNCIL AGENDA DATE: August 5, 2024 Hamilton Associates, Inc. for IL-38 and Technology Boulevard Traffic Signal Project in an Amount Not to Exceed $24,900.00 for a Revised Contract Amount of $104,150.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: The DuPage Business Park, located on the southwest side of the City of West Chicago, has seen major developments over the past few years, which has resulted in an increased traffic volume. To protect the safety of motorists, the City desires to install a traffic signal at the intersection of IL-38 (Roosevelt Road) and Technology Boulevard. The Illinois Department of Transportation (IDOT) has jurisdiction over IL-38, while the City has jurisdiction over Technology Boulevard. In 2020, State Senator Karina Villa, as part of the Public Act 102-0017, included improvements associated with this traffic signal to be appropriated from the Build Illinois Bond Fund via the Illinois Department of Commerce and Economic Opportunity (DCEO). The cost associated with these improvements is listed at $600,000.00. The grant agreement was fully executed by DCEO on September 27, 2023. On February 21, 2022, the City Council approved Resolution No. 22-R-0010 authorizing the Mayor to execute the initial contract with Gewalt Hamilton Associated, Inc. (GHA) for engineering services related to Phase II - Design, which included the preparation of an intersection design study, topographic survey, traffic signal installation plan, traffic signal interconnect plans, minor geometric improvements, and bidding assistance in the amount of $51,950.00. On August 7, 2023, the City Council approved Resolution No. 23-R-0070 authorizing the Mayor to execute Amendment No. 1 with GHA for the engineering design services for an amount not to exceed $27,300.00, for a revised contract amount of $79,250.00, to begin the detailed design of the project, including the intersection lighting, and prepare bid documents. Staff and GHA are having ongoing project coordination with IDOT for the involvement of the State Route and for the use of Motor Fuel Tax (MFT) funds for the construction and construction engineering of the project. Additional Phase II - Design coordination, which was not initially anticipated during GHA's Phase II- Design scope, is now requested by IDOT for the project to acquire final IDOT approvals before the City can advertise the project for bids. The additional scope for GHA includes Environmental Survey Request, IDOT - District 1 Bureau of Local Roads and Streets (BLRS) coordination, utility coordination, plan revisions, location drainage technical memorandum, and Intersection Design Study (IDS) revisions as required by IDOT BLRS. ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Staff recommends approving Amendment No. 2 to GHA's contract for the IL-38 and Technology Boulevard Traffic Signal Project in an amount not to exceed $24,900.00, for a revised contract amount of $104,150. GHA's Amendment No. 2 will be funded through Capital Projects Fund Account No. 08-34-53- 4225 in the FY 2024 Budget. ACTIONS PROPOSED: Approve Resolution No. 24-R-0055 authorizing the Mayor to execute Amendment No. 2 for the Professional Engineering Design Services contract with Gewalt Hamilton Associates, Inc. for the IL-38 and Technology Boulevard Traffic Signal Project for an amount not to exceed $24,900.00 for a revised contract amount of $104,150.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0055 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 OF THE PROFESSIONAL ENGINEERING DESIGN SERVICES CONTRACT WITH GEWALT HAMILTON ASSOCIATES, INC. FOR IL 38 AND TECHNOLOGY BOULEVARD TRAFFIC SIGNAL PROJECT FOR AN AMOUNT NOT TO EXCEED $24,900.00 FOR A REVISED CONTRACT AMOUNT OF $104,150.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Amendment No. 2 of the Professional Engineering Design Services contract with Gewalt Hamilton Associates, Inc. for the IL 38 and Technology Boulevard Traffic Signal Project for an amount not to exceed $24,900.00 for, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of August 2024. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] ADDITIONAL SERVICES AUTHORIZATION r~ • ,.,I GEWALT HAMILIDN ASSOCIATES, INC. ~I,J I a, Date: July 18, 2024 CONSULTING ENGINEERS TO: Mr. Mehul T. Patel, PE, CFM 625 Forest Edge Drive, Vernon Hills, IL 60061 Director of Public Works TEL 847.478.9700 ■ FAX 847.478.9701 Re: Additional Traffic Engineering Services www.gha-engineers.com IL Route 38 (Roosevelt Road) at Technology Boulevard Traffic Signal Improvements West Chicago, Illinois GHA Project No. 5814.800 This letter shall serve as authorization to proceed with the following additional services requested for the above referenced project. The City has requested that GHA perform additional services for the above referenced project. These services have included or will include the following: Complete and submit Environmental Survey Request, Assist with "No Wetlands" letter, JULIE utility Locate for BLRS coordination, Revisions to signal plans to address IDOT design standards, revisions to previously approved IDS, Location Drainage Technical Memorandum, and continued coordination with BLRS. We are respectfully requesting a $24,900.00 increase in the previously agreed to budget of $79,250.00. All other conditions of our existing contract will remain. Description of Service Estimated Fee Environmental Survey Request $3,500.00 BLRS Coordination $8,200.00 Utility Coordination $1,200.00 Signal & Lighting Plan revisions $7,400.00 Location Drainage Technical Memorandum $3,400.00 IDS Revisions $1,200.00 Total Not To Exceed Fee (including expenses) $24,900.00 Reimbursable Expenses (printing, postage, mileage) are included without markup. Please return this signed authorization to our office as soon as possible. ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] Sincerely, GEWALT HAMILTO ASSOCIATES, INC . ... Ross J Haseman, P.E., PTOE _Senior Signal Systems Engineer Authorized and Accepted by: City of West Chicago Date GHA West Chicago Technology Blvd Additional Services Request 2.doc