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CITY OF WEST CHICAGO
| FINANCE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: +.C.
Community Relations Officer - Job Description
FILE NUMBER:
COMMITTEE AGENDA DATE: August 5,
2024
COUNCIL AGENDA DATE: August 5, 2024
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator | SIGNATURE
ITEM SUMMARY:
The City currently has a dedicated full-time sworn Police Officer assigned as the Community Relations
Officer (which is a speciality position like a Detective or a School Resource Officer, for which no formal
job descriptions exist), which costs the City approximately $118,000 in salary plus pension and benefits.
Staff is requesting that this position be changed to a civilian position, which would decrease the costs to
the City by about half; this change would result in no change in the total staffing level in the Police
Department.
Per past direction, Job Descriptions for any new employee position must be approved by the City Council;
please see the attached Job Description for the Community Relations Officer.
ACTIONS PROPOSED:
Staff recommends approval of the Community Relations Officer Job Description.
COMMITTEE RECOMMENDATION:
This agenda item is being presented to the Finance Committee and City Council on the same day.

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Community Relations Officer
DEFINITION
To perform a variety of duties related to, community education, public relations and
administrative functions to develop positive, professional relationships with community
leaders; and to provide constant support and assistance to the Department in a variety of
administrative and technical duties.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Investigation/Administration Division Commander.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES--Jmportant
responsibilities and duties may include, but are not limited to, the following:
Develop, implement, and promote crime prevention programs and community
presentations..
Conduct Neighborhood Watch Meetings and community surveys to educate and evaluate
the concerns and potential problems voiced by the community.
Provide detailed yearly progress reports reviewing the anti-crime activities of the
Department and the progress of the Crime Prevention Unit.
Represent the Police Department with the coordinating and planning of City events and
preparing IAP’s.
Maintain liaison duties with officials with the School Districts; contact and cooperate
with community leaders in matters relating to crime prevention and community relations.
Maintain good public relations with the community; take an active role in support of the
Patrol Division, Investigations and the Support Services Division in areas of public
education relative to crime and crime prevention; assist other personnel of the department
with public presentations as assigned.
Identify and recommend training that will enhance relations between the community,
media, city officials, city staff, and members of the police department.
Assist the Department with expungements
Conduct security surveys at residences and businesses to recommend improved security.
Assist with the maintenance and management of the Department's fleet of vehicles and
facility.

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Establish and participate in various community activities such as, but not limited to:
e National Night Out Program
e Child Abuse Prevention
e Station Tours
e Ride-Along Program
e Child Safety Programs
e Block Parties
e Citizen Police Academy
e Explorers Program
e All City planned events
Follow safety policies/procedures.
Report all unsafe conditions and acts to the supervisor.
Report all accidents to the supervisor immediately.
Follow recognized safe work practices.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Police methods and procedures include patrol, crime prevention, community policing,
and community presentations.
Crime prevention efforts and procedures to identify and educate persons in need of public
safety information.
Public relations techniques.
Modern and complex principles and practices of law enforcement, including patrol, crime
prevention, traffic control, investigation, and identification techniques.
Operational characteristics, services, and activities of a law enforcement program.
Pertinent Federal, State, and local laws, codes, and regulations.
Safe work practices.

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Ability to:
Analyze situations quickly and objectively, determine, and take action.
Identify potential crime situations or traffic hazards and take preventive action.
Understand, interpret, and apply relevant Federal and State statutes, local ordinances, and
Police Department and city rules and policies.
Maintain confidentiality in the performance of duties.
Meet the physical requirements established by the department.
Prepare clear, accurate, and concise reports.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work including a variety of city and other government officials, community groups, and the
general public.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience:
Two years of increasingly responsible law enforcement experience.
Training
Equivalent to the completion of the twelfth grade, supplemented by specialized law
enforcement training or related military training.
License or Certificate
Possession of, or ability to obtain an appropriate, valid driver's license.
TOOLS AND EQUIPMENT USED
Computer, first aid equipment and all other police issued gear

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PYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or
hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or
feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel,
crouch, or crawl.
The employee must occasionally lift and/or move more than 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, peripheral vision, depth
perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform essential
functions.
While performing the duties of this job, the employee occasionally works in outside weather
conditions. The employee occasionally works near moving mechanical parts; occasionally
exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic
chemicals, extreme cold, extreme heat, and vibration.
The noise level in the work environment is usually moderate.