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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
AGENDA ITEMNUMBER: — 7° D2
ITEM TITLE:
Resolution No. 24-R-0058 — Change Order No. 1 — Era
Valdivia Contractors, Inc. for the 2024 Fremont Tower
Rehabilitation Project in an Amount Not to Exceed
$27,217.45 for a Revised.Contract Value of $747,117.45
COMMITTEE AGENDA DATE: NA
COUNCIL AGENDA DATE: August 19, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM — Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
On February 19, 2024, the City Council approved Resolution No. 24-R-0014 authorizing the Mayor to
award a construction Contract for the 2024 Fremont Water Tower Rehabilitation Project (Project) to Era
Valdivia Contractors, Inc. in the amount of $719,900.00. The proposed improvements include
sandblasting, new interior coating, exterior coatings, landscaping improvements and Occupational Safety
and Health Administration (OSHA) compliant safety systems including railings, ladders and fall protection.
The project is currently under construction and two items have been identified as a change or outside the
scope of proposed improvements.
No. | Additional Work Item Reasoning for additional work Cost
1 Repair existing concrete base beyond | Surface Cracking $7,969.00
the current scope
2. Material change for the Perimeter In accordance with the Certificate | $19,248.45
Fence from cedar wood to aluminum of Appropriateness issued by the
viny! Historical Preservation
Commission
Staff recommends approval of Change Order No. 1. In FY2024, there is $825,000.00 budgeted in 06-34-
47-4806 for construction and construction engineering for this Project. To date, $790,990.00 has been
obligated.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0058 authorizing the Mayor to approve Change Order No. 1 with Era
Valdivia Contractors, Inc. in an Amount Not to Exceed $27,217.45 for a Revised Contract Value of
$747,117.45 for the 2024 Fremont Tower Rehabilitation Project.
COMMITTEE RECOMMENDATION:
On August 5, 2024, Infrastructure Committee provided consensus to bring this item directly to the City
Council on August 19, 2024, due to time sensitivity.

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RESOLUTION NO. 24-R-0058
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
CHANGE ORDER NO. 1 WITH ERA VALDIVIA CONTRACTORS, INC. FOR
THE 2024 FREMONT TOWER REHABILITATION PROJECT IN AN
AMOUNT NOT TO EXCEED $27,217.45 FOR A REVISED CONTRACT
VALUE OF $747,117.45
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute Change
Order No. 1 with Era Valdivia Contractors, Inc. for the 2024 Fremont Tower
Rehabilitation Project in an Amount Not to Exceed $27,217.45 for a Revised Contract
Value of $747,117.45, in substantially the form attached hereto and incorporated
herein as Exhibit “A”.
APPROVED this 19" day of August 2024.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST: °
Executive Office Manager, Valeria Perez

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Corporate Office
Engineering lire. 1976 Wooddale Drive, Suite 4
WATER TOWER SPECIALISTS Woodbury, MN 55125
July 31, 2024
Mr. Rocky Horvath By Email
Utility Superintendent
City of West Chicago
1400 West Hawthorne Lane
West Chicago, IL 60185
KLM Project No: 4190-23
Description: Fremont Tower
Contractor: Era Valdivia Contractors, Inc.
Change Order No. 1 - The following change order is in addition to the original contract.
e Removal of existing fence and reinstalling new aluminum vinyl fence: $19,248.45
e Center Pier Rebuild: $7,969.00
Total Additional Authorized Work: $27,217.45
Deduct: Remaining Surface Repair Hours: ($3,500.00)
Original Contract Amount $719,900.00
Change Order No. 1 $27,217.45
Total $747,117.45
Deduct (3,500.00)
New Contract Balance $743,617.45
APPROVALS:
City of West Chicago:
By: Title: _{Y lau 14 pate: OBIS [41

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Corporate Office
ENGALLAING Iie. 1976 Wooddale Drive, Suite 4
WATER TOWER SPECIALISTS Woodbury, MN 55125
Contractor: Era-Valdivia Contractors, Inc.
By: Title: Date:
KLM Engineering, Inc.:
By: Le / Title: _Project Field Supervisor Date: July 31, 2024

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July 31, 2024
KLM Engineering, Inc.
1976 Wooddale Drive, Suite 4
Woodbury, MN 55125
Att: Mr. Benjamin Feldman — P.E., KLM PM
1i702 South Avenue O _ Re: City of West Chicago
Chicago, IL 60617 . .
= - Legged Tank — New Aluminum and Vinyl Fence Rev 1
TEL: (773) 721-9350
PAX: (773) 721-8027 Via E-mail: BFeldman@kimengineering.com
Dear Ben,
Era-Valdivia Contractors, Inc. (EVC) is giving the following price on the installation
of an Aluminum/Vinyl New Fence with a new double drive gate similar as in
existing size on the proposed wooden cedar shadow box fence as specified. We are
attaching a manufacturer (Tru-Cut Fence Supply) that we decided to go with for this
price.
This work can be performed for an additional amount of: $19,248.45 which includes
a 15.0% markup as per contract requirements.
The total amount for repair Item # 24: Removal of existing wooden fencing and
reinstalling new box style cedar fence at same location: $29,748.45
If you have any questions concerning this matter, please contact me direct at
office: 773-721-9350 and/or cell: 773-447-6658.
CC: EVC No. 24120
Scott Kriese - KLM
SSPC — Patron Member and SSPC QP1/QP2 Contractor

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Era Valdivia Contractors, Inc.
Item Work Summary Sheet
Project: West Chicago Legged Water Tower Date: 31-Jul-24
ITEM # 24 Removal of existing wooden fencing and reinstalling new Alum.
Vynil Fence with new duble door set up.
Work Description: New Fence in place of Cedar Box Wooden Fence Rev. 1
Labor
Hrs. Trade Cost / Hr. Total
70 ~— Labor $ 110.50 $ 7,735.00
35 Foreman $ 115.00 $ 4,025.00
0 Painter $ 126.00 $ -
Total labor $ 11,760.00
Materials Total
Fence Alum/Vynil- Material $ 14,300.00
Misc $ 180.00
Fuel - Deisel $ 100.00
$ -
$ -
10% Fee on Material $ 1,458.00
Total Material $ 16,038.00
Construction Equipment Total
0- Aug/BobCat/Post Digger $ -
1- Pick-up truck 1 week $ 169.50
10% Fee $ 16.95
Total Equipment $ 186.45
Labor 15.0 of Labor M/U Total $ 1,764.00
Sub- Total $ 29,748.45
Less Item 24 Price LESS # 24 $
10,500.00