===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
5-8.
AGENDA ITEM NUMBER:
2024 Railroad Days Festival - Final Report
Western DuPage Chamber of Commerce
FILE NUMBER:
COMMITTEE AGENDA DATE: August 19, 2024
COUNCIL AGENDA DATE:
SIGNATURE =
SIGNATURE
STAFF REVIEW: Tom Dabareiner
APPROVED BY CITY ADMINISTRATOR:
ITEM SUMMARY:
Attached is the Western DuPage Chamber of Commerce Final Report and financial summary for the
2024 Railroad Days Festival.
Financial Statements:
The Chamber has provided financial accounting documents as outlined in Resolution No. 23-R-0094. City
staff has reviewed these documents and finds them acceptable. The Chamber also provided the invoices
and receipts in support of the financial summary.
2024 Financial Summary:
The total expense is listed as $53,888.04. The receipts submitted for qualifying expenses exceed the
City’s contractual sponsorship amount for 2024 ($50,000) satisfying the requirements of the Railroad
Days Funding Agreement.
The Chamber sustained a net ordinary income of $45,450.31 for the event.
ACTIONS PROPOSED:
Recommend approval of the final written report and summary financial report submitted by the Western
DuPage Chamber of Commerce for Railroad Days 2024.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage Chamber of Commerce
07/25/24
Accrual Basis Profit & Loss Detail
rc quar ber 20
Ordinary Income/Expense
Income LU
Railroad Days Revenue
Beer Garden Revenue
07/01/2024) | Beer sales Beer Cash 11,746.00)
07/02/2024| _|Beer sales [Cash received 4,320.00]
07/03/2024| _|Beer sales [Beer garden cash 618.17
07/08/2024] | Superior Beverage [Refund of unused product. 1,591.25
Total Beer Garden Revenue [152752]
Carnival Revenue
07/01/2024 |Commission 40,210.20}
[__|Totat Camival Revenue i” 1 40,210.20]
Food Vendor Fees
06/14/2024) _|Churro Babes, LLC Food Vendor 855.00
08/14/2024} _|Frosty Dogs Food Vendor 1,095.00]
06/14/2024] _|E1 Puerco Loco de Pancho, Inc. Railroad Days:Food Vendor 1,095.00
08/14/2024| [Papa Fresco's Railroad Days:Food Vendor 1,095.00]
osrrarzoza| [ta India LLC Railroad Days:Food Vendor 4,095.00}
06/17/2024] _|La Cocina de Maria Railroad Days:Food Vendor 1,095.00]
06/17/2024] _|Georges Fun Foods Railroad Days:Food Vendor 2,190.00
| 06/17/2024] | Tropical Breeze ‘One Food Vendor Space 1,095.00]
06/20/2024] _|Fiyin Hawaiian 1-Day onty food vendor, no electric
Food Vendor
06/28/2024] | Custers Last Stand: Check bounced supplies
| Total Food Vendor Fees
| Non-food Vendor Fee
06/12/2024 INon-Member Invoice INon-food vendor COMCAST
06/1 amet le American Gutter Protection Non-Food Vendor Fee: Railroad Days
06/17/2024] _|Crystal Lights Non-Food Vendor Fee: Railroad Days
06/17/2024] _|Redo Cabinets by krumwiede Home Pros Non-Food Vendor Fee: Railroad Days
06/19/2024] _|Renewable by Andersen Non-Food Vendor Fee: Railroad Days
06/19/2024] _|High Standard Services / Realty of Chicag Non-Food Vendor Fee: Railroad Days 425.00
06/20/2024] [Eagle Academy of Martial Arts Non-Food Vendor Fee: Railroad Days 425.00]
06/24/2024] [First Student 425.00
Total Non-food Vendor Fee 13.400 .00]
INot for Profit Vendor
06/17/2024] | Wego for the people INFP Booth Space 195.00]
Total Not for Profit Vendor T9500]
Sponsorship
03/15/2024] _|city of West Chicago [Contract Sponsorship 37,500.00
05/14/2024] _|Groot industries Railroad Days:Sponsorship 500.00
[City of West Chicago Fireworks 50% Down
06/10/2024) Payment
07/01/2024 3rd of 4 payments from City of West Chicago
07/02/2024] _|City of West Chicago Fireworks
07/02/2024] | City of West Chicago Final contract payment
Total Sponsorship
Total Railroad Days Revenue
Total Income TT
Gross Profit
Expense
Railroad Days
[Advertising
03/18/2024] |Online payment 1X software website
04/02/2024] _|Ontine payment 1X software for website marketing
06/13/2024] _|UPS Store #1704, The [Signs and Banners
MSFT Mobile Access and Railroad Days Boost
07/05/2024] _|David J. Sabathne’: Reimbursement Ads
07/17/2024] _|UPS Store #1704, The [Banners for Railroad Days
Total Advertising
Beer Expense
04/15/2024] _|David J. Sabathne’ Liquor License from City of West Chicago
06/05/2024} [Olson Insurance Group ‘Liquor Liability: Oram Shop Insurance
[|_| eerrar20a4| _ininois Liquor Control Commission [Oniine payment My-Tax Hlinois
06/10/2024) _|David J. Sabathne’ |Ovemight to Illinois Liquor for License
06/26/2024] _|Superior Beverage Product Cost
| 07/03/2024} —|West Chicago Lion's Club [Revenue Share of Beer Garden
07/03/2024] _|West Chicago Sister Cities, Inc [Revenue Share Beer Garden
07/03/2024| | Rotary Club of West Chicago, inc. Revenue Share Beer Garden
Total Beer Expense
[Chamber Non-qualitying expenses
06/20/2024| _|Papa Fresco's Retum of additional space fee
Page 1 of 2

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
9:28 AM
07/28/24
Accrual Basis
1}
Western DuPage Chamber of Commerce
Profit & Loss Detail
Fuel, supplies & meals for on-site staff &
Volunteers
‘supplies & meals for RRDays: with receipts
Total Chamber Non-qualifying expenses
Contract support
Roy Rodriguez Night Security
Usa Lofton - Aguilar
Lisa Lofton: 5-days and nights Railroad Days
+}
Lisa M Vogt
Paid service fee
\Cash paid to vendor at close:$7.5 per tic.
Food provided by vendors for Police, CERT,
Volunteers
Total Contract support
Entertainment
Receipts Provided
Contract talent agent/manager
Receipts Provided
Talent Management fee
Receipts Provided
6/27/24 MURFEE 6PM
[Receipts Provided
Double Ontendre 6/27/24 6:30
Receipts Provided
ONLY ABG 6/27/2024 7:
Receipts Provided
MACHIN 6/27/2024 8pm
Receipts Provided
Josh Spinner 9PM
Receipts Provided
Fueled By Emo 6/28/2024 9:15PM
Receipts Provided
School of Rock - Geneva: 6/29/2024 5PM
Receipts Provided
Lake Effect Band 6/29/2024 7PM
Receipts Provided
‘Sacred Dawn Band 6/29/2024 9:PM
Receipts Provided
DJ I-TEch 6/30/2024 3:30PM
Receipts Provided
La Reserva Band 6/30/2024 5PM
Receipts Provided
Christian Zepeda Band: 6/30/2024 6:30PM
[Receipts Provided
Alexis Valdez Band: 6/30/2024 8:30PM
Receipts Provided
‘Sammy and the Knights: Sunday performance
Total Entertainment
+
Infrastructure
[Receipts Provided
Spare Wheels Transportation Co. inc.
Bus service for 6/29/2024 Fireworks
[Receipts Provided
Lakeshore Recycling
Pit-Stop Sanitation Porta Johns...
[Receipts Provided
IRI Recording
‘Sound and lighting for stage
[Receipts Provided
Minois Tent Rentals
TENTS, TABLES, CHAIRS, COOLERS...
+
Receipts Provided
—-
|__|Gen Serve
Generator and electrical: INV: 04441284N
Receipts Provided
‘The City of West Chicago
Background Checks for Carnival Workers at
PO
+
Receipts Provided
‘Chuck Strayve Landscaping, Inc.
Fence installation & Removal of Posts
Receipts Provided
David J. Sabathne’
Utility Vehicles and Motorhome for Event
Receipts Provided
+}
__|Premium Staging, inc.
Main Stage Rental
Receipts Provided
West Chicago Park District, Inc.
Fuel for Generators
Receipts Provided
‘Sister's Ice Inc
Ice for coolers, Cert, PD, Volunteers
David J. Sabathne’
Fuel for RV
Total Infrastructure
Garbage bags, PVC Tor frames, cutters wireceipt
JUNE
Umbrella Coverage to §-mill
Commercial General Liability for Festival
Fireworks 50% down payment
Final payment for 2024 Fireworks
Accrual Accounting
Red indicates that payment not yet received 7/25/2024
Blue indicates receipt provided for qualifying expense: Total over funding amount
53,888.04
Note: Does not include insurance, marketing, contract services and other expenses associated with event.
Page 2 of 2

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
2024 West Chicago Railroad Days
Financial Report and Supporting Documents
Total Entertainment. _
Brennan Agency
Brennan Agency
Murfee
Dbl Ontendre
Only ABG
Machin
Josh Spinner
Sammy and The Knights
Karen Hart Band
Fueled by Emo
School of Rock - Geneva
Lake Effect
Sacred Dawn
DJ I-Tech
La Reserva
Christian Zepeda
Alexis Valdez
Entertainment
$11750,00
$1,000.00
$1,000.00
$150.00
$150.00
$200.00
$600.00 ($500 check $100 Cash)
$500.00
$1,000.00
Rained out Cancelled 4-hours in advance
$1750.00 ($1500 Check, $250 cash for extra time)
$400.00
$1,150.00
$1500.00
$250.00
$600.00
$650.00
750.00

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
WSIS YVUr aye Vilas! YI wurieres, tie.
The Brennan Agency
Date Type Reference
1/17/2024 Bill
Checking
Western DuPage Chamber of Commerce, Inc.
The Brennan Agency
Date Type Reference
6/20/2024 Bill
Phaclina
Western DuPage Chamber of Commerce, Inc.
Jsck Murfee
Date Type Reference
6/20/2024 Bill
I
Checking
WODUCT SSLTIC3 USE WITH 9166) ENVELOPE
1/17/2024
Original Amt. Balance Due Discount
1,000.00 1,000.00
Check Amount
6/20/2024
Original Amt. Balance Due Discount
1,000.00 1,000.00
Check Amount
6/20/2024
Original Amt. Balance Due Discount
150.00 150.00 r
Check Amount
Oeluxe Corporation 1-600-328-0304 or www.deluxe. com/shop
427y
Payment
1,000.00
1,000.00
1,000.00
Ra
4361
Payment
1,000.00
1,000.00
1,000.00
4359
Payment
150.00
150.00
150.00
ss
8 sezraroscn
OA3CTV CHIKOKO3 09°14 20230506 143

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
HT St tmec ome wee etter ews etry eres
Diandre Maldonado 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 150.00 150.00
Check Amount
Checking
Western DuPage Chamber of Commerce, Inc.
Diego
Date Type Reference
6/20/2024 Bill
6/20/2024
Original Amt. Discount
500.00
Balance Due
500.00
Check Amount
Checking
Western DuPage Chamber of Commerce, Inc.
Josh Spinner 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 500.00 500.00
Check Amount
4358
Payment
150.00
150.00
150.00
were
4363
Payment
500.00
500.00
500.00
4364
Payment
500.00
500.00
_Xx
Checking
OOUCT SSLTICS USE WITH 91663 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe.com/shop
RAIrTY PuWnYA? Ande
500.00
o sczroraseol
anaaARE NE 19

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
She me EG ee rettn ements mee me ettetewe ey teres
Tony Reyes Family Foundation s/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 1,000.00 1,000.00
Check Amount
Checking
Western DuPage Chamber of Commerce, Inc. SS
Bradley Sabathne 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 1,500.00 1,500.00
Check Amount
x
Plus ~# 256 fled pune SY |
Fueled hy Emo
Western DuPage Chamber of Commerce, Inc.
Checking
School of Rock Geneva 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 400.00 400.00
Check Amount
Checking
OOUCT S$LTICO USE WITH 91663 ENVELOPE Deluxe Corporation 1-800-328-0304 or www deluxe.comvshop
43o/
Payment
1,000.00
1,000.00
4,000.00
o se
4362
Payment
1,500.00
1,500.00
1,500.00
4366
Payment
400.00
400.00
400.00
@ 462797290088 fl

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
PU SOUGIE Whkae YS We teanremes We werertiws my teres
Lake Effect 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 1,150.00 1,150.00
Check Amount
Checking
Western DuPage Chamber of Commerce, Inc.
Lothar Keller 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 1,500.00 1,500.00
Check Amount
Sacred Daw
Deluxe Corporation 1-800-328-0304 Or www deluxe conv shop
Western DuPage Chamber of Commerce, Inc.
Checking
"ROOUCT SSLTI09 «USE WITH 91683 ENVELOPE
DJl-Tech 6/20/2024
Date Type Reference Original Amt. Balance Due Discount
6/20/2024 Bill 250.00 250.00
Check Amount
Checking
YOOUCT SSLT1C3. «= USE WITH 91643 ENVELOPE
Deluxe Corporation 1-800-328-0304 or www deluxe.com/shop
43f2
Payment
t,150.00
1,150.00
1,150.00
bes
4373
Payment
1,500.00
1,500.00
1,500.00
Rea
4370
Payment
250.00
250.00

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage Chamber of Commerce, Inc.
4369
Christian Zepeda 6/20/2024
Date Type Reference Original Amt. Balance Due Discount Payment
6/20/2024 Bill 650.00 650.00 650.00
Check Amount 650,00
Checking 650.00
PROOUCT SSLT103 USE WITH 01663 ENVELOPE Oetuxe Corporation 1-600-328-0304 or www.deluxe.com/shop *
© sczrorssoa
OA3CTV CHIKDKO3 09/14/2023 05:06 -133-
Western DuPage Chamber of Commerce, Inc.
4371
La Reserva 6/20/2024
Date Type Reference Original Amt. Balance Due Discount Payment
6/20/2024 Bill 600.00 600.00 600.00
Check Amount 600.00
Checking 600.00
‘ROOUCT SSLTIC) «USE WITH 51663 ENVELOPE Deluxe Corporation +-800-328-0304 or www.deluxe.com/shop +7 Re
® 4627972900
DA3CTY CHIKOKO3 09/14 20230505 131-

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage Chamber of Commerce, Inc.
4357
Abby Guevara 6/20/2024
Date Type Reference Original Amt. Balance Due Discount Payment
6/20/2024 Bill 300.00 300.00 300.00
Check Amount 300.00
Checking 300.00
PRODUCT SSLT! USE WITH 01663 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe. com/shop ¥
& ee
OAICTV CHIKDKO3 09/14/2023 05 06 -145
Western DuPage Chamber of Commerce, Inc.
4368
Alexis Valdez 6/20/2024
Date Type Reference Original Amt. Balance Due Discount Payment
6/20/2024 Bill 750.00 750.00 750.00
Check Amount 750.00
Checking 750.00
ODUCT SsiTio3 USE WITH 91663 ENVELOPE Deluxe Corporation 1-800-328-0304 or www. Geluxe.com/shop i id
© sczrsraseok |
DA3CTY CHIKDKO3 09/14/2023 0506 -13¢-

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
2024 West Chicago Railroad Days
Financial Report and Supporting Documents
Infrastructure
TotaUnfrastructure $42,138.04
Gen Serve: Generators $12,549.75
LRS (Pitstop) Sanitation $2,850.00
Itinois Tent $3,562.50
Premium Staging $2,938.00
Spare Wheels: Bus $1,450.00
RJ Recording: Sound/Lights $10,000.00
WC. Police Department: 42 Background Checks $2,100.00
W.C. Park Dist.: Fuel reimbursement $1,587.79
Sisler Ice: Ice $600.00
DJS: RV & Utility Vehicles $1,500.00
Chuck Strayve Landscaping: Fencing $3,000.00

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
CO rn rey
Gen Serve
Date Type Reference
6/20/2024 Bill
Checking INV: 0444128-IN
Original Amt.
12,549.75
Western DuPage Chamber of Commerce, inc. ee
Lakeshore Recycling
Date Type Reference
6/12/2024 Bill
Checking
Western DuPage Chamber of Commerce, inc.
Ilinois Tent Rentals
Date Type Reference
6/20/2024 Bill
Checking
ROOUCT SSLT103 USE WITH 91643 ENVELOPE
Original Amt.
2,850.00
Original Amt.
3,562.50
Detuxe Corporation 1-800-328-0304 or www deluxs.comvshop
7/5/2024
Balance Due Discount
12,549.75
Check Amount
6/12/2024
Balance Due Discount
2,850.00
Check Amount
7/2/2024
Balance Due Discount
3,562.50
Check Amount
4395
Payment
12,549.75
12,549.75
12,549.75
ee
4349
Payment
2,850.00
2,850.00
2,850.00
Lod
4383
Payment
3,562.50
3,562.50
3,562.50
a sarrorrane A

===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
a ee rr rere
Premium Staging, Inc. 71212024
Date Type Reference Original Amt. Balance Due Discount
7/2/2024 ~—s Bill 2,938.00 2,938.00
Check Amount
Checking
PROOUCT SSLT103 USE WITH 91663 ENVELOPE Oetuxe Corporation 1-800-328-0304 or www.deluxe.comvshop
Western DuPage Chamber of Commerce, Inc.
Spare Wheels Transportation Co. Inc. 6/12/2024
Date Type Reference Original Amt. Balance Due Discount
6/12/2024 Bill 1,450.00 1,450.00
Check Amount
Checking
Western DuPage Chamber of Commerce, Inc.
RJ Recording 7/1/2024
Date Type Reference Original Amt. Balance Due * Discount
6/20/2024 Bill 10,000.00 10,000.00
Check Amount
Checking
OOUCT SSLT103 USE WITH 91683 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe.com/ shop
4364
Payment
2,938.00
2,938.00
1,450.00
4381
Payment
10,000.00
10,000.00
10,000.00
8 4627972900 Ka)

===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
eee eet ete ee Oe we eseeeses way cote
The City of West Chicago 7/2/2024
Date Type Reference Original Amt. Balance Due Discount
7/2/2024 _~—s Bill 2,100.00 2,100.00
Check Amount
4/ a Rackground Ch eeles
lest Chrcaro Blhie Def.
Checking
Western DuPage Chamber of Commerce, Inc.
West Chicago Park District 7/3/2024
Date Type Reference Original Amt. Balance Due Discount
7/3/2024 Bill 1,587.79 1,587.79
Check Amount
Checking
AOOUCT SSLTIC0 USE WITH 81663 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe.com/shap
Western DuPage Chamber of Commerce, Inc.
Sisler's ice Inc 7512024
Date Type Reference Original Amt. Balance Due Discount
7/3/2024 ~~ Bill 600.00 600.00
Check Amount
Checking
WOOUCT SSLT103 © USE WITH 91663 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe com/shop
4386
Payment
2,100.00
2,100.00
2,100.00
4392
Payment
1,587.79
1,587.79
1,587.79

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage Chamber of Commerce, Inc.
4397
Chuck Strayve Landscaping, Inc. 7/5/2024
Date Type Reference Original Amt. Balance Due Discount Payment
7/5/2024 Bil 3,000.00 3,000.00 3,000.00
Check Amount 3,000.00
Checking 3,000.00
PROOUCT SSLT103 USE WITH 91683 ENVELOPE Deluxe Corporation 1-800-328-0304 or www.deluxe.comVshop
(2) sczrsrasook
DAICTV CHIKOKO3 09/14/2023 05 06 -105-
Western DuPage Chamber of Commerce, Inc.
4382
David J. Sabathne’ 7/1/2024
Date Type Reference Original Amt. Balance Due Discount Payment
7/11/2024 Bill 1,500.00 1,500.00 1,500.00
Check Amount 1,500.00
Checking 1,500.00
OOUCT SSLTICS USE WITH 91669 ENVELOPE Deluxe Corporation 1-800-328-0304 or www deluxe.com/shop
° 462797290088
DAICTV CHIKOKO3 09/14/2023 05 06 -120-