===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~ 11 ·1[ Y © if W lE§'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE August 1, 2024 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Sandra Dimas, Alton Hallett, Joe Morano, Jeanne Short, and John C. Smith, Jr. present. Alderman Heather Brown arrived after roll call at 7:01. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of July 3, 2024. Alderman Beebe made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of July 3, 2024. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Smith to approve: A. Ordinance No. 24-0-0024 -An Ordinance Amending Chapter 18 -WATER AND SEWER SERVICE, Article Ill. - SEWERS, of the Code of Ordinances of the City of West Chicago B. Resolution No. 24-R-0054 - Amendment No. 1 - Engineering Resource Associates, Inc. - Phase II and Phase Ill Engineering Services for Klein Road Culvert Replacement Project in the Amount Not to Exceed $11,800.00 for a Revised Contract Amount of $114,696.00 C. Resolution No. 24-R-0055 - Amendment No. 2 - Professional Engineering Design Service to Gewalt Hamilton Associates, Inc. for IL-38 and Technology Boulevard Traffic Signal Project in an Amount Not to Exceed $24,900.00 for a Revised Contract Amount of $104,150.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 5. Items for Discussion. None. 6. Unfinished Business. Mr. Patel updated the Committee on the resident request for the drinking fountain to be reinstalled near 124 Main St. He spoke with the resident about the proposed water filling station at Well No. 3, which would be about 1,000 feet from the original 475 Main Street T [630) 293-2200 Infrastructure Committee Meeting August 1, 2024 West Chicago, Illinois f (630) 293-3028 Ruben Pineda Michael L. Guttman Page 1 of 2 601B5 westcl1i ca go .o r\J MAYOR CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] drinking fountain location. The resident understood the reasoning for the filling station but still expressed his desire for the drinking fountain near 124 Main Street. Mr. Patel informed the resident that he could attend the next Infrastructure Committee meeting and express his feelings during the Public Participation portion of the meeting. A new filling station would be about $2,300.00 for staff to install, but it would not move forward until an acceptable location is determined. 7. New Business. Mr. Patel discussed two items that came up after the meeting's agenda went out. The first was a change order for the Fremont Water Tower Rehabilitation Project. The center column is more deteriorated than anticipated, so additional repair work will be required. There is also a material change request for the perimeter fence. The contract specifies cedar wood fencing; however, the Historical Preservation Commission approved an aluminum vinyl fence. Those two changes would total $27,217.00. Mr. Patel asked the Committee for permission to send the change order straight to City Council for approval on August 19, 2024, and there was a consensus to do so. The second item was related to the ongoing Headworks Project at the Wastewater Treatment Plant (WWTP). Bypass pumping has been secured for one week, but the contractor anticipates it will take longer than one week to complete. The first week of pumping was approved under the City Administrator's spending authority for $47,588.00, but a second week would require City Council approval for an additional $9,549.00. Mr. Patel asked the Committee for permission to send this item straight to City Council should more than one week of bypass pumping be required, and there was a consensus to do so. Alderman Short inquired if anything could be done about the odors from the WWTP that tend to linger near IL-59 as people drive into town. Mr. Patel noted that the Headworks Project could be a contributing factor to the smell, so staff could look into it further once that is complete. Sludge from the WWTP is also disposed of into dumpsters and picked up twice a week, which could also be contributing to the odor. Alderman Dimas recalled research being done years ago as it relates to remediating odors from the WWTP but could not recall the specifics. Mr. Patel said staff could look into any possible studies that were done previously and see what the research may have determined at the time. 8. Reports from Staff. Mr. Patel provided the Committee with some project updates: 2024 Roadway Rehab Project is complete; 2024 Sidewalk Program will start in August; Harvester Road is on Stage 2 of construction; Conde Street will be largely complete before school begins; three of the four paint coats on Fremont Tower are complete; and 200 Main Street has been delayed by a ComEd snafu. Mr. Patel also noted that staff are targeting the November Infrastructure Committee meeting for budget discussions. 9. Adjournment. At 7:17 P.M., Alderman Short made a motion to adjourn, seconded by Alderman Brown. • Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting August 1, 2024 Page 2 of 2