===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf_' ..;...._'B=---_•·..;;: -- Resolution No. 24-R-0060 - Contract Award - Hoerr COMMITTEE AGENDA DATE: September 5, 2024Construction, Inc. for the 2024 Sanitary Sewer Rehabilitation COUNCIL AGENDA DATE: September 16, 2024Project for a Base Bid Amount Not to Exceed $432,110.00 and Reject Alternate Bid #1 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE__________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On June 2, 2022, the Infrastructure Committee recommend that staff continue the Sanitary Sewer Evaluation Survey and address the defects identified as part of the survey via cured in place pipe, manhole lining, and five feet of lateral lining within the public rights-of-way and easements. The 2024 Sanitary Sewer Rehabilitation Project will complete the portions of 2023 Sanitary Sewer Rehabilitation Project which was bid as an alternate item but not awarded in 2023. The Project consists of the rehabilitation of the City's sanitary collection system using trenchless technologies to address structural defects and infiltration issues. The Project scope includes the lining of approximately 1,820 lineal feet of 8" sanitary sewer and rehabilitating 130 sanitary sewer structures in the Roosevelt Highlands Subdivision, which is generally the area between Illinois Route 59 and Gates Street, and between Dayton Avenue and Forest Avenue. The Project location was previously identified in 2023 by RJN Group, the design engineering firm, as a location of high inflow and infiltration. The Project is proposed in a largely residential area and contains some of the City's oldest sanitary sewers made of a vitrified clay pipe. Most of the sanitary sewers in the Roosevelt Highlands Subdivision are in backyard public easements. A large portion of the sanitary sewer segments in this area are obstructed by severe root intrusion, offset pipe joints, and faulty service lateral connections to the mainline sanitary sewer. The Project is scheduled to commence in the fall of 2024. RJN prepared the construction plans and bid specifications for this Project, which was separated into two parts due to increased inflationary costs of materials used for sewer lining. The Base Bid includes 1,820 feet of sewer lining; and 130 manhole rehabilitations and Alternate Bid #1 consists of an additional 500 feet of sewer lining and 14 manhole replacements. The Project was advertised in the Daily Herald and on QuestCDN, an online bidding platform on July 17, 2024, with a bid opening on August 7, 2024. The bid results are as follows: CONTRACTOR BASE BID AL TERNA TE BID #1 BASE BID RANK Hoerr Construction, Inc. $432,110.00 $138,503.00 1 Performance Pioelinino, Inc. $448,450.00 $121,743.00 2 Enqineer's Estimate $455,750.50 $142,927,80 NIA The FY 2024 budget includes $500,000.00 under the Sewer Funds Account No. 05-34-43-4410 for both the Construction and Construction Engineering Services of the Project. Hoerr Construction, Inc. of Goodfield, Illinois, submitted the lowest responsible Base Bid, which is approximately five percent lower than the engineer's estimate. Due to budgetary restrictions, staff recommends selecting Hoerr Construction's Base Bid and rejecting Alternate Bid #1 for the Project. City staff and RJN have both had a positive experience working with Hoerr Construction on previous projects with similar scope in various other municipalities in the region (including City's 2023 Sanitary Sewer Rehabilitation Project). ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Staff recommends awarding the contract to Hoerr Construction, Inc. of Goodfield, Illinois, for the 2024 Sanitary Sewer Rehabilitation Project for a Base Bid amount not to exceed $432,110.00. Furthermore, staff recommends rejecting Alternate Bid #1 in the amount of $138,503.00 for the Project. ACTIONS PROPOSED: Approve Resolution No. 24-R-0060 authorizing the Mayor to award a construction contract with Hoerr Construction, Inc. of Goodfield, Illinois, for a Base Bid amount not to exceed $432,110.00, and to reject Alternate Bid #1 for the 2024 Sanitary Sewer Rehabilitation Program. COMMITTEE RECOMMENDATION: ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] RESOLUTION NO. 2024-R-0060 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONSTRUCTION CONTRACT WITH HOERR CONSTRUCTION, INC. OF GOODFIELD, ILLINOIS, FOR A BASE BID AMOUNT NOT TO EXCEED $432,110.00 AND REJECT ALTERNATE BID #1 FOR THE 2024 SANITARY SEWER REHABILITATION PROGRAM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a construction contract with Hoerr Construction, Inc. of Goodfield, Illinois, for a Base Bid amount not to exceed $432,110.00 and reject Alternate Bid #1 for the 2024 Sanitary Sewer Rehabilitation Program, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 16th day of September 2024. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] www.rjn.com ~~-":7(!-,,J-a.a!,/i,A infrastructure for tomorrow August 9, 2024 Mr. Dave Shah, P.E. Assistant Director of Public Works City of West Chicago 1400 W. Hawthorne Lane West Chicago, IL 60185 SUBJECT: CITY OF WEST CHICAGO, 2024 SANITARY SEWER REHABILITATION PROJECT· CONTRACT AWARD RECOMMENDATION AND BID TABULATIONS Dear Mr. Shah: Two base bids were received for the above-referenced project. The lowest base bid was received from Hoerr Construction, Inc. of Goodfield, IL in the bid amount of $432,110.00. Given the City's budget, alternate bids will not be awarded. A summary of the base bids received for this project are as follows: Hoerr Construction, Inc ......................................................................................................... $432,110.00 Performance Pipelining, Inc .................................................................................................. $448,450.00 The engineer's estimate for the above referenced base bid was $455,700.50. The lowest responsible bidder was approximately 5% below the engineer's estimate. RJN Group has had positive experiences working with Hoerr Construction, Inc. on various sanitary sewer rehabilitation projects, including the City's 2023 Sanitary Sewer Rehabilitation Project. Hoerr's expertise also extends to backyard sewer rehabilitation. Given this proven track record, we recommend awarding the 2024 Sanitary Sewer Rehabilitation Project to Hoerr Construction, Inc. at the base bid amount of $432,110.00. Please call me with any questions at 224.425.1014. Sincerely yours, RJN GROUP, INC. Patrick Hulsebosch, P.E. Project Manager 0 2655 -!/a rsn'l1lle Road Ste 225 • Dovmers Gro·1e IL 60515 • 630.682.4700 • fax 630.682.4754 ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] City of West Chicago 2024 Sanitary Sewer Rehabilitation Project Bid Tabulations Hoerr Construction, Inc. . Performance Pipelining, Inc. UNIT OF ENGINEER'S UNIT ENGINEER'S ITEM NO. BASE BIO DESCRIPTION BID QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE MEASURE PRICE ESTIMATE 1 PRE-CONSTRUCTION SURFACE TELEVISING LSUM 1 $ 2,000.00 $ 2,000.00 $ 1,400.00 $ 1,400.00 $ 2,000.00 $ 2,000.00 2 PRE-CONSTRUCTION SEWER CLEANING AND TELEVISING FOOT 1,820 $ 3.20 $ 5,824.00 $ 5.00 $ 9,100.00 $ 4.00 $ 7,280.00 3 DYE TESTING OF EXISTING SERVICES EACH 22 $ 450.00 $ 9,900.00 $ 340.00 $ 7,480.00 $ 578.00 $ 12,716.00 4 LATERAL LAUNCH SERVICES EACH 3 $ 450.00 $ 1,350.00 $ 800.00 $ 2,400.00 $ 500.00 $ 1,S00.00 5 CURED-IN-PLACE SEWER LINER, 8" DIAMETER FOOT 1,820 $ 38.50 $ 70,070.00 $ 46.00 $ 83,720.00 $ 53.00 $ 96,460.00 6 INTERNAL SERVICE LATERAL REINSTATEMENT EACH 60 $ 128.80 $ 7,728.00 $ 100.00 $ 6,000.00 $ 150.00 $ 9,000.00 7 CUT PROTRUDING TAP EACH 13 $ 412.00 $ 5,356.00 $ 250.00 $ 3,250.00 $ 1.00 $ 13.00 8 CUT PROTRUDING TAP WITH SCHWALM ROBOT EACH 1 $ 556.50 $ 556.50 $ 2,000.00 $ 2,000.00 $ 1.00 $ 1.00 9 LATERAL CLEANING & TELEVISING EACH 30 $ 775.00 $ 23,250.00 $ 920.00 $ 27,600.00 $ 350.00 $ 10,500.00 10 ROOT CUTTING FROM CLEANOUT EACH 1 $ 605.00 $ 605.00 $ 1,200.00 $ 1,200.00 $ 350.00 $ 350.00 11 LATERAL TELEVISING (PUSH CAMERA) LF 5 $ 7.20 $ 36.00 $ 40.00 $ 200.00 $ 50.00 $ 250.00 12 AIR TEST AND GROUT MAINLINE JOINTS, 8" EACH 1 $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 1,500.00 $ 1,000.00 $ 1,000.00 13 AIR TEST AND GROUT SERVICE CONNECTION, 5-FOOT EACH 30 $ 1,100.00 $ 33,000.00 $ 900.00 $ 27,000.00 $ 2,500.00 $ 75,000.00 14 LATERAL LINER INSTALLATION, 8"x 6", 5-FOOT EACH 30 $ 4,200.00 $ 126,000.00 $ 3,800.00 $ 114,000.00 $ 4,000.00 $ 120,000.00 15 ADDITIONAL LATERAL LINER, 6" FOOT so $ 59.20 $ 2,960.00 $ 60.00 $ 3,000.00 $ 65.00 $ 3,250.00 16 CLEANOUT INSTALLATION EACH 5 $ 3,193.00 $ 15,965.00 $ 3,600.00 $ 18,000.00 $ 2,050.00 $ 10,250.00 17 SEAL & ADJUST MANHOLE FRAME (PAVED) EACH 3 $ 4,200.00 $ 12,600.00 $ 3,740.00 $ 11,220.00 $ 2,900.00 $ 8,700.00 18 SEAL & ADJUST MANHOLE FRAME (UNPAVED) EACH 6 $ 3,300.00 $ 19,800.00 $ 2,460.00 $ 14,760.00 $ 2,500.00 $ 15,000.00 19 INSTALL BARREL SECTION (UNPAVED) EACH 2 $ 5,000.00 $ 10,000.00 $ 6,790.00 $ 13,580.00 $ 3,500.00 $ 7,000.00 20 REPLACE FRAME & COVER (PAVED) EACH 1 $ 4,500.00 $ 4,500.00 $ 4,060.00 $ 4,060.00 $ 3,500.00 $ 3,500.00 21 REPLACE FRAME & COVER (UNPAVED) EACH 3 $ 3,700.00 $ 11,100.00 $ 3,480.00 $ 10,440.00 $ 2,800.00 $ 8,400.00 22 EPOXY COATING VF 10 $ 450.00 $ 4,500.00 $ 585.00 $ 5,850.00 $ 550.00 $ 5,500.00 23 STRUCTURAL LINING, 36" DIA. VF 54 $ 550.00 $ 29,700.00 $ 440.00 $ 23,760.00 $ 295.00 $ 15,930.00 24 STRUCTURAL LINING, 48" DIA. VF 76 $ 550.00 $ 41,800.00 $ 340.00 $ 25,840.00 $ 300.00 $ 22,800,00 25 VACUUM TESTING EACH 3 $ 1,000.00 $ 3,000.00 $ 1,710.00 $ 5,130.00 $ 750.00 $ 2,250.00 26 REPAIR BENCH & TROUGH EACH 3 $ 1,500.00 $ 4,500.00 $ 860.00 $ 2,580.00 $ 1,100.00 $ 3,300.00 27 REPLACE BENCH & TROUGH EACH 2 $ 2,800.00 $ S,600.00 $ 2,520.00 $ 5,040.00 $ 2,500.00 $ 5,000.00 28 CLEAN CONSTRUCTION AND DEMOLITION DEBRIS CERTIFICATION & DISPOSAL LSUM 1 $ 3,000.00 $ 3,000.00 $ 2,000.00 $ 2,000.00 $ 1,500.00 $ 1,500.00 BASE BID TOTAL: $ 455,700.50 As Read $ 432,110.00 $ 448,450.00 As Corrected $ 432,110.00 $ 448,450.00 ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] City of West Chicago 2024 Sanitary Sewer Rehabilitation Project Bid Tabulations Hoerr Construction, Inc. Performance Pipelining, Inc. UNITOF ENGINEER'S UNIT ENGINEER'S ITEM NO. ALTERNATE BID 1 DESCRIPTION BID QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE MEASURE PRICE ESTIMATE A.1 PRE-CONSTRUCTION SEWER CLEANING AND TELEVISING FOOT 244 $ 3.20 $ 780.80 $ 12.00 $ 2,928.00 $ 6.00 $ 1,464.00 A.2 CURED-IN-PLACE SEWER LINER, 15" DIAMETER FOOT 244 $ 125.50 $ 30,622.00 $ 59.00 $ 14,396.00 $ 73.50 $ 17,934.00 A.3 SEAL & ADJUST MANHOLE FRAME (PAVED) EACH 4 $ 4,200.00 $ 16,800.00 $ 3,740.00 $ 14,960.00 $ 2,900.00 $ 11,600.00 A.4 SEAL & ADJUST MANHOLE FRAME {UNPAVED, EACH 10 $ 3,300.00 $ 33,000.00 $ 2,460.00 $ 24,600.00 $ 2,500.00 $ 25,000.00 A.5 REPLACE FRAME & COVER (PAVED) EACH 1 $ 4,500.00 $ 4,500.00 $ 4,075.00 $ 4,075.00 $ 3,500.00 $ 3,500.00 A.6 REPLACE FRAME & COVER (UNPAVED) EACH 2 $ 3,700.00 $ 7,400.00 $ 3,480.00 $ 6,960.00 $ 2,800.00 $ 5,600.00 A.7 STRUCTURAL LINING, 36" DIA. VF 101 $ 250.00 $ 25,250.00 $ 408.00 $ 41,208.00 $ 295.00 $ 29,795.00 A.B STRUCTURAL LINING, 48" DIA. VF 87 $ 275.00 $ 23,925.00 $ 318.00 $ 27,666.00 $ 300.00 $ 26,100.00 A.9 VACUUM TESTING EACH 1 $ 650.00 $ 650.00 $ 1,710.00 $ 1,710.00 $ 750.00 $ 750.00 ALTERNATE BID TOTAL $ 142,927.80 As Read $ 138,503.00 $ 121,743.00 As Corrected $ 138,503.00 $ 121,743.00 ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] l ~ i C-.i '•t ! I i ~ II ~· ,i I I ~ I AY01YK00 I ., :,w II ca r,,.,,l I: N01S¥3 GI i! ... ·~<( c:n C II C·- ...I·- ... GI 3: GI V> ~ ca .... C·- caV> DOI~ N !l0 i JN I J 1, 0 c:n ca u .c·-u .... Ill GI == C ~0.<( I- I- CCI u - w J: - 0 0::: - LLI>< 0. I!