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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: 7-1. |
Resolution No. 24-R-0064 — Intergovernmental Agreement
with the Illinois Department of Transportation and the
Appropriation of Funds for the City’s Portion for IDOT
Contract 62G63 for Improvements Along State Route IL-38
FILE NUMBER:
COMMITTEE AGENDA DATE: September 5, 2024
COUNCIL AGENDA DATE: September 16, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The Illinois Department of Transportation (IDOT) under its contract #62G63 is proposing a project along
IL-38 from east of Technology Boulevard to County Farm Road. The major scope of work includes
resurfacing within the project limits and upgrading sidewalks in compliance with the American Disability
Act (ADA) requirements. As part of these improvements, in accordance with the City’s 2016 Strategic
Plan, the City of West Chicago requested installation of landscape medians at strategic locations,
installation of LED street name signs at signalized intersections and painting signal equipment within the
City limits. The requested improvements will provide aesthetic upgrades within the project corridor. An
Intergovernmental Agreement (IGA) is being proposed by IDOT to cover the costs for improvements
requested by the City.
Over the last few months, staff has reviewed the plans and IGA provided by IDOT. All previous comments
have been satisfactorily addressed.
Per Exhibit A of the attached IGA, IDOT is anticipating that the City will be responsible for approximately
$480,902.00 (reduced from $1,037,583.38 after successful negotiations) of the approximately $10.2
million dollar project. All City costs are associated with our requested improvements. Please note the
exact cost of City’s participation will be determined after the bid opening and final costs will be
determined based on as-built conditions at the completion of the project. Typically, cost participation
items on IDOT contracts require municipalities to pay 80% of its cost upon award of the contract and the
remaining 20% at the completion of the project. However, staff successfully negotiated 50% payment
upon award, 25% payment on or before June 1, 2026, and the remaining 25% on or before June 1, 2027.
This project is tentatively scheduled for the November 2024 letting.
Staff recommends approval of the IGA. Sufficient funds will be budgeted in FY 2025, 2026, and 2027.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0064 authorizing the Mayor to execute an Intergovernmental Agreement
with the Illinois Department of Transportation and to appropriate funds for the City’s portion for IDOT
Contract 62G63 for improvements along State Route IL-38.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.