===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] ITY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, October 3, 2024 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of September 5, 2024 Public Participation / Presentations Items for Consent A. Ordinance No. 24-O-0033 — Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City of West Chicago B. Resolution No. 24-R-0056 — Amendment No. 2 — Professional Engineering Services — Thomas Engineering Group for the Lift Station 5 and Forcemain Project in an Amount Not to Exceed $100,057.58 C. Resolution No. 24-R-0071 — Contract Extension — MacCARB, Inc — Carbon Dioxide for Fiscal Year 2025 in an Amount Not to Exceed $66,000.00 D. Resolution No. 24-R-0072 — Contract Extension — Rowell Chemical — Liquid Sodium Hypochlorite for Fiscal Year 2025 in an Amount Not to Exceed $105,456.00 Items for Discussion Unfinished Business New Business Reports from Staff Adjournment 475 Main Street T (630) 293-2200 West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES ! INFRASTRUCTURE COMMITTEE September 5, 2024 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra Dimas, Alton Hallett, Joe Morano, and Jeanne Short present. Alderman John C. Smith, Jr. was absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of August 1, 2024. Alderman Beebe made a motion, seconded by Alderman Short to approve the Meeting Minutes of August 1, 2024. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Short. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Brown requested discussion on Consent Item A. Alderman Dimas made a motion, seconded by Alderman Hallett to approve: B. Resolution No. 24-R-0060 — Contract Award — Hoerr Construction, Inc. for the 2024 Sanitary Sewer Rehabilitation Project for a Base Bid Amount Not to Exceed $432,110.00 and Reject Alternate Bid #1 C. Resolution No. 24-R-0064 — Intergovernmental Agreement with the Illinois Department of Transportation and the Appropriation of Funds for the City’s Portion for IDOT Contract 62G63 for Improvements Along State Route IL-38 D. Resolution No. 24-R-0065- Intergovernmental Agreement with the Illinois Department of Transportation and the Appropriation of Funds for the City’s portion for IDOT Contract 62N33 for Intelligent Transportation System Improvements Along State Route IL-64 E. Resolution No. 24-R-0066 — 2024 Illinois Transportation Enhancement Program (ITEP) Application Submission F. Resolution No. 2024-R-0067 — Amendment No. 1 — Trotter and Associates, Inc. — Phase II and Phase II| Engineering Services for Booster Station #8 Rehabilitation Project in an Amount Not to Exceed $118,420.00 for a Revised Contract Amount of $187,320.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Short. Voting Nay: 0. : - 475 Main Street T (630) 293-2200 Infrastructure Committee Meeting West Chi Wino: F (630] > September 5, 2024 est Chicago, Illinois 630) 293-3028 Ruben Pineda Michael L. Guttman Page 1 of 2 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 5. Items for Discussion. 4.A. Purchase of Road Salt from Morton Salt, Inc. of Chicago, Illinois, for the 2024-2025 Winter Season. Alderman Brown inquired about the amount of salt currently in the City's possession and whether the City has to purchase more for the upcoming snow season. Mr. Patel estimated that the salt shed has about 5,500-6,000 tons stored inside currently, which is ideal going into the next snow season since storms and snowfall amounts can be so unpredictable. The City has also reduced the purchase of salt year-over-year due in part to the increased usage of anti-icing and liquid agents. Mr. Patel explained that salt purchases do not have to be made until there is storage room available in the shed, so the City does not have to accept any deliveries until such time that some of the current supply has been used up. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, M.orano, and Short. Voting Nay: 0. 6. Unfinished Business. Mr. Patel noted that investigation into the odor concerns from the Wastewater Treatment Plant are ongoing. Some previous reports and studies completed several years ago still need to be reviewed. 7. New Business. None. 8. Reports from Staff. None. 9. Adjournment. At 7:10 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Brown. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn • Administrative Assistant of Public Works Infrastructure Committee Meeting September 5, 2024 Page 2 of 2 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Lfs·A-- Ordinance No. 24-0-0033 - Authorizing the Disposal of COMMITTEE AGENDA DATE: October 3, 2024Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: October 21, 2024 Property Owned By the City of West Chicago STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 24-0-0033 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 24-0-0033 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] ORDINANCE NO. 24-0-0033 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 24-0-0033 Page 1 of2 ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] PASSED this 21 st day of October 2024. Alderman D. Beebe Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman C, Dettmann Alderman M. Birch-Ferguson __ _ Alderman S. Dimas Alderman C. Swiatek Alderman J. Smith, Jr. Alderman R. Stout Alderman J. Short Alderman J. Morano Alderman J. Banas APPROVED as to form: City Attorney ADOPTED this 2P1 day of October 2024. Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez PUBLISHED: ----- Ordinance 24-0-0033 Page 2 of2 ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 24-0-0033 REQUESTING TO BE REMOVED Serial #/VIN # / ID# Qty Dell Laptop PC 7qb4pc2 1 Dell Laptop PC frfgm32 1 Dell Laptop PC 868RBD1 1 Dell Laptop PC 2bmx2g2 1 Dell Laptop PC 11zzl72 1 Dell Monitor CN0G313H742618C248NL 1 Dell Monitor GX3GPB2 1 2005 Ford Freestar (250) 2FMDA50635BA68424 . 1 2006 Ford Escape (460) 1 FM CU02296 KC12563 1 2014 Ford FlS0 (640) 1FTMF1EM1EKD76445 1 2006 Ford F350 (762) 1FTWX31536EA99765 1 2008 Ford F350 (780) 1FTWX31598EB85679 1 2008 Ford FlS0 (785) 1FTPF12V08KE91164 1 1 ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ' - INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: Resolution No. 24-R-0056 - Amendment No. 2 - AGENDA ITEM NUMBER: Lf-,:B .- Professional Engineering Services - Thomas Engineering COMMITTEE AGENDA DATE: October 3, 2024 Group for the Lift Station 5 and Forcemain Project in an COUNCIL AGENDA DATE: October 21, 2024 Amount Not to Exceed $100,057.58 STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE. _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. _________ _ ITEM SUMMARY: On May 16, 2022, the City Council approved Resolution No. 22-R-0027 awarding the contract for the Lift Station 5 and Forcemain Project (located at 244 S. Neltnor Boulevard, behind the Burger King restaurant) to Integral Construction, Inc (Integral). of Romeoville, Illinois. On August 15, 2022 (Resolution No. 22-R- 0039), the City Council awarded construction engineering contract for this project to Thomas Engineering Group (TEG), based on its knowledge, experience and familiarity with City's construction standards. Once most of the key components for the lift station were delivered to the site, the construction portion of the project officially kicked off with the notice to proceed being issued to Integral, effective May 30, 2023. The original contract prescribed 180 days for completion of this project from the issuance of Notice to Proceed which was November 26, 2023. Despite the best efforts of City staff and TEG, through November 2023 Integral had only completed portions of the project. In December 2023, Integral projected overall completion of the project by the end of January 2024 and failed to meet this deadline. The project was substantially completed when the lift station was finally operational in June 2024. The restoration on the project extended into August 2024. On December 18, 2023, City Council authorized Resolution No. 23-R-0096 approving Amendment No. 1 to the original engineering contract with TEG for additional construction oversight until end of January 2024. TEG continued to provide construction oversight on this project through July 2024 to ensure quality and compliance with the Contract due to unexpected design changes and unpredictable contractor performance. TEG has submitted Amendment No. 2 in the amount of $100,057.58 to cover its charges occurred from February 1, 2024, to July 16, 2024, with some additional time budgeted until August 31, 2024, for the final project completion. Staff recommends approving Amendment No. 2 to TEG's original contract for the Lift Station No. 5 and Force Main Replacement Project in the amount not to exceed $100,057.58, bringing the total contract value to $209,986.54. On September 6, 2024, the City issued a letter to Integral Construction, Inc. to exercise its right to collect Liquidated Damages in the amount of $357,000.00 per the Contract. These funds will used to offset the cost of this Amendment No. 2. ACTIONS PROPOSED: Approve Resolution No. 24-R-0056 authorizing the Mayor to execute an Amendment No. 2 for the Professional Engineering Services contract with Thomas Engineering Group for the Lift Station No. 5 and Force Main Replacement Project in an amount not to exceed $100,057.58 COMMITTEE RECOMMENDATION: ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0056 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 FOR PROFESSIONAL ENGINEERING SERVICES WITH THOMAS ENGINEERING GROUP FOR THE LIFT STATION 5 AND FORCEMAIN PROJECT IN AN AMOUNT NOT TO EXCEED $100,057.78 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute an Amendment No. 2 for the Professional Engineering Services contract with Thomas Engineering Group. for the Lift Station No. 5 and Forcemain Replacement Project in an amount not to exceed $100,057.78, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 21 st day of October 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] \~s. th engineering group s e r vi c e o t 1 he h I g hes 1 g r o d e 0 7 62 shoreline drive July 17, 2024 suite 200 aurora. illinois 60504 Mr. Mehul T. Patel, P.E., CFM Director of Public Works City of West Chicago 1400 W. Hawthorne Lane West Chicago, IL 60185 Re: Amendment #2 - Construction Engineering Services Proposal for the Lift Station No. 5 and Force Main Replacement Project Dear Mr. Patel: Thomas Engineering Group, LLC proposes to provide additional professional engineering services related to Construction Engineering Services for the City's Lift Station No. 5 and Force Main Replacement Project. This Amendment is hased on the additional effort require