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CITY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Draft
MINUTES
!
INFRASTRUCTURE COMMITTEE
September 5, 2024 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called
the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra
Dimas, Alton Hallett, Joe Morano, and Jeanne Short present. Alderman John C. Smith, Jr. was
absent.
Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant,
Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of August 1, 2024. Alderman Beebe
made a motion, seconded by Alderman Short to approve the Meeting Minutes of August
1, 2024.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Brown requested discussion on Consent Item A.
Alderman Dimas made a motion, seconded by Alderman Hallett to approve:
B. Resolution No. 24-R-0060 — Contract Award — Hoerr Construction, Inc. for the
2024 Sanitary Sewer Rehabilitation Project for a Base Bid Amount Not to Exceed
$432,110.00 and Reject Alternate Bid #1
C. Resolution No. 24-R-0064 — Intergovernmental Agreement with the Illinois
Department of Transportation and the Appropriation of Funds for the City’s
Portion for IDOT Contract 62G63 for Improvements Along State Route IL-38
D. Resolution No. 24-R-0065- Intergovernmental Agreement with the Illinois
Department of Transportation and the Appropriation of Funds for the City’s
portion for IDOT Contract 62N33 for Intelligent Transportation System
Improvements Along State Route IL-64
E. Resolution No. 24-R-0066 — 2024 Illinois Transportation Enhancement Program
(ITEP) Application Submission
F. Resolution No. 2024-R-0067 — Amendment No. 1 — Trotter and Associates, Inc. —
Phase II and Phase II| Engineering Services for Booster Station #8 Rehabilitation
Project in an Amount Not to Exceed $118,420.00 for a Revised Contract Amount
of $187,320.00
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
: - 475 Main Street T (630) 293-2200
Infrastructure Committee Meeting West Chi Wino: F (630] >
September 5, 2024 est Chicago, Illinois 630) 293-3028 Ruben Pineda Michael L. Guttman
Page 1 of 2 60185 westchicago.org MAYOR CITY ADMINISTRATOR

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5.     Items for Discussion.

4.A.   Purchase of Road Salt from Morton Salt, Inc. of Chicago, Illinois, for the 2024-2025
Winter Season. Alderman Brown inquired about the amount of salt currently in the City's
possession and whether the City has to purchase more for the upcoming snow season.  Mr.
Patel estimated that the salt shed has about 5,500-6,000 tons stored inside currently, which is
ideal going into the next snow season since storms and snowfall amounts can be so
unpredictable. The City has also reduced the purchase of salt year-over-year due in part to the
increased usage of anti-icing and liquid agents. Mr. Patel explained that salt purchases do not
have to be made until there is storage room available in the shed, so the City does not have to
accept any deliveries until such time that some of the current supply has been used up.
Alderman Dimas made a motion, seconded by Alderman Brown to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, M.orano, and Short. Voting Nay: 0.

6.     Unfinished Business. Mr. Patel noted that investigation into the odor concerns from
the Wastewater Treatment Plant are ongoing. Some previous reports and studies completed
several years ago still need to be reviewed.

7.    New Business. None.

8.     Reports from Staff. None.

9.     Adjournment. At 7:10 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Brown. Motion was unanimously approved by voice vote.

Respectfully submitted,


Ashley Heidorn   •
Administrative Assistant of Public Works


Infrastructure Committee Meeting
September 5, 2024
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