===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ' - INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: Resolution No. 24-R-0056 - Amendment No. 2 - AGENDA ITEM NUMBER: Lf-,:B .- Professional Engineering Services - Thomas Engineering COMMITTEE AGENDA DATE: October 3, 2024 Group for the Lift Station 5 and Forcemain Project in an COUNCIL AGENDA DATE: October 21, 2024 Amount Not to Exceed $100,057.58 STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE. _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. _________ _ ITEM SUMMARY: On May 16, 2022, the City Council approved Resolution No. 22-R-0027 awarding the contract for the Lift Station 5 and Forcemain Project (located at 244 S. Neltnor Boulevard, behind the Burger King restaurant) to Integral Construction, Inc (Integral). of Romeoville, Illinois. On August 15, 2022 (Resolution No. 22-R- 0039), the City Council awarded construction engineering contract for this project to Thomas Engineering Group (TEG), based on its knowledge, experience and familiarity with City's construction standards. Once most of the key components for the lift station were delivered to the site, the construction portion of the project officially kicked off with the notice to proceed being issued to Integral, effective May 30, 2023. The original contract prescribed 180 days for completion of this project from the issuance of Notice to Proceed which was November 26, 2023. Despite the best efforts of City staff and TEG, through November 2023 Integral had only completed portions of the project. In December 2023, Integral projected overall completion of the project by the end of January 2024 and failed to meet this deadline. The project was substantially completed when the lift station was finally operational in June 2024. The restoration on the project extended into August 2024. On December 18, 2023, City Council authorized Resolution No. 23-R-0096 approving Amendment No. 1 to the original engineering contract with TEG for additional construction oversight until end of January 2024. TEG continued to provide construction oversight on this project through July 2024 to ensure quality and compliance with the Contract due to unexpected design changes and unpredictable contractor performance. TEG has submitted Amendment No. 2 in the amount of $100,057.58 to cover its charges occurred from February 1, 2024, to July 16, 2024, with some additional time budgeted until August 31, 2024, for the final project completion. Staff recommends approving Amendment No. 2 to TEG's original contract for the Lift Station No. 5 and Force Main Replacement Project in the amount not to exceed $100,057.58, bringing the total contract value to $209,986.54. On September 6, 2024, the City issued a letter to Integral Construction, Inc. to exercise its right to collect Liquidated Damages in the amount of $357,000.00 per the Contract. These funds will used to offset the cost of this Amendment No. 2. ACTIONS PROPOSED: Approve Resolution No. 24-R-0056 authorizing the Mayor to execute an Amendment No. 2 for the Professional Engineering Services contract with Thomas Engineering Group for the Lift Station No. 5 and Force Main Replacement Project in an amount not to exceed $100,057.58 COMMITTEE RECOMMENDATION: ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0056 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 2 FOR PROFESSIONAL ENGINEERING SERVICES WITH THOMAS ENGINEERING GROUP FOR THE LIFT STATION 5 AND FORCEMAIN PROJECT IN AN AMOUNT NOT TO EXCEED $100,057.78 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute an Amendment No. 2 for the Professional Engineering Services contract with Thomas Engineering Group. for the Lift Station No. 5 and Forcemain Replacement Project in an amount not to exceed $100,057.78, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 21 st day of October 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] \~s. th engineering group s e r vi c e o t 1 he h I g hes 1 g r o d e 0 7 62 shoreline drive July 17, 2024 suite 200 aurora. illinois 60504 Mr. Mehul T. Patel, P.E., CFM Director of Public Works City of West Chicago 1400 W. Hawthorne Lane West Chicago, IL 60185 Re: Amendment #2 - Construction Engineering Services Proposal for the Lift Station No. 5 and Force Main Replacement Project Dear Mr. Patel: Thomas Engineering Group, LLC proposes to provide additional professional engineering services related to Construction Engineering Services for the City's Lift Station No. 5 and Force Main Replacement Project. This Amendment is hased on the additional effort require