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CITY OF WEST CHICAGO
_ INFRASTRUCTURE COMMITTEE
___AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 24-R-0056 — Amendment No. 2 — AGENDA ITEMNUMBER: 7 C.
Professional Engineering Services — Thomas Engineering
Group for the Lift Station 5 and Forcemain Project in an
Amount Not to Exceed $100,057.58
COMMITTEE AGENDA DATE: October 3, 2024
COUNCIL AGENDA DATE: October 21, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM — Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE,
ITEM SUMMARY:
On May 16, 2022, the City Council approved Resolution No. 22-R-0027 awarding the contract for the Lift
Station 5 and Forcemain Project (located at 244 S. Neltnor Boulevard, behind the Burger King restaurant)
to Integral Construction, Inc (Integral). of Romeoville, Illinois. On August 15, 2022 (Resolution No. 22-R-
0039), the City Council awarded construction engineering contract for this project to Thomas Engineering
Group (TEG), based on its knowledge, experience and familiarity with City’s construction standards.
Once most of the key components for the lift station were delivered to the site, the construction portion of
the project officially kicked off with the notice to proceed being issued to Integral, effective May 30, 2023.
The original contract prescribed 180 days for completion of this project from the issuance of Notice to
Proceed which was November 26, 2023. Despite the best efforts of City staff and TEG, through
November 2023 Integral had only completed portions of the project. In December 2023, Integral
projected overall completion of the project by the end of January 2024 and failed to meet this deadline.
The project was substantially completed when the lift station was finally operational in June 2024. The
restoration on the project extended into August 2024.
On December 18, 2023, City Council authorized Resolution No. 23-R-0096 approving Amendment No. 1
to the original engineering contract with TEG for additional construction oversight until end of January
2024. TEG continued to provide construction oversight on this project through July 2024 to ensure quality
and compliance with the Contract due to unexpected design changes and unpredictable contractor
performance. TEG has submitted Amendment No. 2 in the amount of $100,057.58 to cover its charges
occurred from February 1, 2024, to July 16, 2024, with some additional time budgeted until August 31,
2024, for the final project completion. Staff recommends approving Amendment No. 2 to TEG’s original
contract for the Lift Station No. 5 and Force Main Replacement Project in the amount not to exceed
$100,057.58, bringing the total contract value to $209,986.54.
On September 6, 2024, the City issued a letter to Integral Construction, Inc. to exercise its right to collect
Liquidated Damages in the amount of $357,000.00 per the Contract. These funds will used to offset the
cost of this Amendment No. 2.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0056 authorizing the Mayor to execute an Amendment No. 2 for the
Professional Engineering Services contract with Thomas Engineering Group for the Lift Station No. 5 and
Force Main Replacement Project in an amount not to exceed $100,057.58
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.