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WEST CHICAGO CULTURAL ARTS COMMISSION
                     AGENDA ITEM SUMMARY


ITEM:         4.a

TITLE:      2025 Art Banner Exhibit: Schedule

DATE:       November 7, 2024

ITEM SUMMARY:

To support City staff in implementing the Art Banner Exhibit in collaboration with the Cultural Arts
Commission, the provided tentative schedule has been presented for review and feedback. Commissioners
are requested to provide input and feedback on this proposed schedule with the goal of finalizing a
schedule for the 2025 Exhibit through a motion of approval.


                             2025 Art Banner Exhibit Schedule
Task                                                    Completed By:

•   2025 Exhibit Entry Portal Closes                               Tuesday, February 11, 2025
•   Exhibit Artists Confirmed by Commission                       Thursday, March 6, 2025
•   Artwork Sent to Jurors                                     Wednesday, March 12, 2025
•   Juror Selections Due                                         Sunday, March 16, 2025
•   Artwork Proofs Due to Staff                                   Thursday, March 27, 2025
•   Cultural Arts Commission Approval of Exhibit Artists            Thursday, April 3, 2025
•   Proofs Sent to Exhibit Artists/Notification to Non-Exhibit Artists  Tuesday, April 8, 2025
•   Artwork Revisions Due                                      Sunday, April 13, 2025
•   Artwork Sent to Printer & City Staff (Website)                   Tuesday, April 15, 2025
•   Artwork Proofed/Approved by Volunteer Commissioner(s)        Thursday, April 17, 2025
•   Approve Banners for Production with Printer                      Friday, April 18, 2025
•   2026 Exhibit Theme Approval                                  Thursday, May 1, 2025
•   Banner Placement Requests by Volunteer Commissioner(s)        Thursday, May 1, 2025
•   Banners Delivered to City Staff                                    Friday, May 2, 2025
•    Installation of Banners by City Staff                               Friday, May 9, 2025
•   Voting Portal & Map Added to Website by City Staff            Wednesday, May 14, 2025
•   2025 Exhibit Public Announcement                             Thursday, May 15, 2025
•   People’s Choice Voting Portal Removed from Site                  Friday, August 29, 2025
•   Confirmation of Voting Results by Commission                  Thursday, September 4, 2024
•   Announcement Invitation Sent to Exhibit Artists                   Friday, September 11, 2025
•   People’s Choice Award Announcement                       Monday, October 6, 2025
•   Banner Pickup Period                                              Friday, January 30, 2026

MOTION PROPOSED:

    •   Confirm the 2025 Art Banner Exhibit Schedule.