===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] ITY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE October 3, 2024 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra Dimas, Alton Hallett, Joe Morano, and John C. Smith, Jr. present. Alderman Jeanne Short was absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of September 5, 2024. Alderman Brown made a motion, seconded by Alderman Beebe to approve the Meeting Minutes of September 5, 2024. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Morano requested discussion on Consent Item B, and Alderman Brown requested discussion on Consent Item C. Alderman Dimas made a motion, seconded by Alderman Smith to approve: A. Ordinance No. 24-O-0033 — Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City of West Chicago D. Resolution No. 24-R-0072 — Contract Extension — Rowell Chemical — Liquid Sodium Hypochlorite for Fiscal Year 2025 in an Amount Not to Exceed $105,456.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.B. Resolution No. 24-R-0056 — Amendment No. 2 — Professional Engineering Services — Thomas Engineering Group for the Lift Station 5 and Forcemain Project in an Amount Not to Exceed $100,057.58. Mr. Patel provided some background on the Lift Station 5 Project. Unfortunately, the project did not proceed as expected despite the best efforts of City and : - 475 Main Street T (630) 293-2200 Infrastructure Committee Meeting October 3, 2024 West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman Page 1 of 3 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] Thomas Engineering Group (TEG) staff. The scheduled date of completion was November 26, 2023, the contractor, Integral Construction, Inc., anticipated completion by the end of January 2024, but the project was not substantially completed until June 2024. In December 2023, City Council authorized Amendment No. 1 to the original engineering contract with TEG for additional construction oversight until the end of January 2024, but they provided these services through July 2024. In September 2024, the City issued a letter to Integral to exercise its right to collected liquidated damages per the contract, and these funds will be used to offset the cost of this Amendment No. 2. Discussion followed. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 4.C. Resolution No. 24-R-0071 - Contract Extension - MacCARB, Inc - Carbon Dioxide for Fiscal Year 2025 in an Amount Not to Exceed $66,000.00. Alderman Brown asked how much carbon dioxide was used in 2023, but Mr. Patel did not have the specific amount available. He explained that due to a calculating error, the estimated amount to be used in FY2024 was a bit low and the reason there is an estimated increase for FY2025. However, it is still well below the average of 300 tons in prior years, and fluctuations in use can occur from time to time. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Emerald Ash Borer Treatment. Mr. Patel explained that the City has a little over 1,000 ash trees left, and every year a soil treatment is done and every other year a trunk injection is given as well. On average, 50 trees have been lost annually, but some of the existing ash trees have continued to grow. As the City continues to lose ash trees, there is a question of whether or not to continue the emerald ash borer treatments. At the current rate, it is possible that all would be lost after about 20 years, and continuing to treat them during that time could cost around $1 ,000,000.00. Discussion followed. Alderman Dimas noted it seems like it would be spending money on a lost cause, and there may be future tree ailments to focus on otherwise. Alderman Brown also noted that for the last couple of years she did not support the ongoing treatments, so she is glad future treatments are being questioned. Mr. Patel added that there are currently about 900 open spots available throughout the City for tree planting, so the City could instead focus on filling those to try to counteract potential ash tree losses over time. There was a consensus to stop future emerald ash borer treatments and instead allocate some of the funds to add more trees during the spring parkway tree planting program. Mr. Patel proposed adding $60,000.00 to the tree planting budget, and the Committee concurred. 8. Reports from Staff. Mr. Patel commented that a majority of the City's projects are done with some punchlist items remaining. Conde Street has streetlights installed but the project is waiting on a controller; Harvester Road opened back up to two-way traffic but is also waiting on a controller; and the 200 Main Street electrical cutover finally occurred. Infrastructure Committee Meeting October 3, 2024 Page 2 of 3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 9. Adjournment. At 7:30 P.M., Alderman Brown made a motion to adjourn, seconded by Alderman Hallett. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting October 3, 2024 Page 3 of 3