===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE . AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4~1+-- Ordinance No. 24-0-0048 - Authorizing the Disposal of COMMITTEE AGENDA DATE: December 5, 2024Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: December 16, 2024 Property Owned by the City of West Chicago STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 24-0-0048 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 24-0-0048 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 24-0-0048 REQUESTING TO BE REMOVED Serial # / VIN # / ID # Qty Antee Desktop PC Unknown 1 Barracuda Server 1166565 1 Dell Desktop PC 4621GZ1 1 Dell Desktop PC 4630GZ1 1 Dell Desktop PC 511THS1 1 Dell Desktop PC Unknown 1 Dell Desktop PC Unknown 1 Dell Laptop hnrbxt2 1 Dell Laptop 5d269y2 1 Dell Monitor CN-03GJ21-74261-71V-0PEB-A00 1 HP Printer gndg0g202957 1 HP Printer cnccddl0v6 1 HP Printer PHBB202188 1 HP Printer CNBCCDP0XJ 1 Kyocera Printer Unknown 1 Sophos Server NNG00160510130 1 Sophos Server NNG00132410337 1 Yealink VOiP Phone 804014E052504363 1 Yealink VOiP Phone 201087E063214544 1 1 ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMl1'TEE J$SIENIDA ITEM1SUIIMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf___._....., c __ B__ Resolution No. 24-R-0086 - First Contract Extension - COMMITTEE AGENDA DATE: December 5, 2024Crystal Maintenance Plus Corporation - 2025 Janitorial COUNCIL AGENDA DATE: December 16, 2024 Services for Municipal Buildings in an Amount Not to Exceed $71,520.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: On December 18, 2023, the City Council approved Resolution No. 23-R-0095 awarding a contract to Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois for professional custodial services of eight City owned and maintained facilities for an amount not to exceed $71,520.00 for Fiscal Year 2024. The contract covers with City owned facilities including City Hall, Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely Street, Church Street, and Grand Lake Boulevard facilities. A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if the City were satisfied with services provided, and if approved by City Council. The Contract provision also allows for an increase pursuant to the Consumer Price Index (CPl)-AII Urban Consumers, Chicago or 2% whichever is less. CPI is based upon the average of the previous twelve months, non-seasonal adjusted. A written request for an extension was received on November 14, 2024, to extend the contract for the Fiscal year 2025 at 2024 pricing. This will be the first of the two allowable extensions. It is staff's recommendation that a Contract extension be awarded to Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, for professional custodial services during Fiscal Year 2025 of eight City owned and maintained facilities, in an amount not to exceed $71,520.00. Staff was satisfied with Crystal Maintenance Pius's services during Fiscal Year 2024. , Janitorial services are budgeted and paid from various funds, depending on location for services. For Fiscal Year 2024, the proposed budget includes $51,500 in 01-09-21-4219; $25,800 in 06-34-48-4219; and $4,000 in 43-34- 76-4219 for a total budget of $81 ,300. ACTIONS PROPOSED: Approve Resolution No. 24-R-0086 authorizing the Mayor to execute a First Contract extension with Crystal Maintenance Plus Corporation of Mount Prospect, Illinois, for 2025 Janitorial Services for Municipal Buildings, in an amount not to exceed $71,520.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0086 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A FIRST CONTRACT EXTENSION WITH CRYSTAL MAINTENANCE PLUS CORPORATION OF MOUNT PROSPECT, ILLINOIS FOR 2025 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS IN AN AMOUNT NOT TO EXCEED $71,520.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to a execute a First Contract extension with Crystal Maintenance Plus Corporation of Mount Prospect, Illinois, for 2025 Janitorial Services for Municipal Buildings, in an amount not to exceed $71,520.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 16th day of December 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez