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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TLE.
Resolution No. 24-R-0087 — Engineering Enterprises, Inc. —
Professional Design Engineering Services for Lead Service Line | COMMITTEE AGENDA DATE: December 5, 2024
Replacement Project — Phase A in an Amount Not to Exceed COUNCIL AGENDA DATE: December 16, 2024
$161,810.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
The Lead Service Line Replacement and Public Notification Act, that became effective on January 1, 2022,
requires the City of West Chicago to develop, implement, and maintain a comprehensive Water Service Line (WSL)
Inventory and a Lead Service Line Replacement (LSLR) Plan. On April 15, 2024, the City completed its WSL
inventory based on the best available information and submitted to the Illinois Environmental Protection Agency
(IEPA). The Initial LSLR Plan was submitted to the IEPA on May 7, 2024, with annual updates required in 2025
and 2026. The Final LSLR Plan is due before April 15, 2027. Based on the Initial LSLR Plan, the City has
approximately 797 lead water service lines within the City limits.
Engineering Enterprises, Inc. (EEIl) has successfully worked with the City to prepare and submit the Initial LSLR
Plan. EEI has worked with multiple Chicagoland communities in their quest to complete LSLR projects. Based on
its staff's knowledge and familiarity with LSLR subject, staff solicitated a proposal for professional design
engineering services from EEI. Staff anticipate completing the LSLR project in multiple phases. The current
proposal is for Phase A of the project, which would target replacing approximately 375 lead WSLs. EEI’s scope of
work will include preparation of loan application for the Illinois Public Water Supply Loan Program (PWSLP),
financial coordination with the City relative to the loan application such as review of current rate structures to
ensure sufficient revenue exists for loan re-payment and assistance with drafting necessary documents, design
engineering, project meetings, data collection, utility coordination, preparation of plans, preparation of contract
specifications, bidding assistance and geotechnical investigation by sub-consultant. The anticipated bidding
timeframe is late summer 2025 and construction in 2026, pending approval of the PWSLP funds.
EEI’s proposal for this task is $168,810.00, which equates to 2.2% of estimated construction cost of $7,745,000.00.
Design engineering costs for locally funded projects generally equate to 7-9% of construction cost; however, the
design for this project will not include typical items such as a topographical survey which results in reduced costs.
This Project will be funded from 06-34-47-4806 where $225,000.00 has been budgeted for this task.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0087 authorizing the Mayor to execute a contract with Engineering Enterprises, Inc.
of Sugar Grove, Illinois, for professional engineering services related to the Lead Service Line Replacement Project
— Phase A in an amount not to exceed $168,810.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.