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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7H.
Resolution No. 24-R-0089 — Amendment No. 1 — Kluber, Inc. —
Phase II & Phase III Professional Architectural Services for the | COMMITTEE AGENDA DATE: December 5, 2024
2025 Police Station HVAC Improvements Project in an Amount | COUNCIL AGENDA DATE: December 16, 2024
Not to Exceed $73,175.00 for a Revised Contract Amount of
$83,025.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The professional architectural services for the 2025 HVAC Improvements Project at the Police Station located at 325
Spencer Street, as denoted in the location map, are separated into three separate phases. Phase | services include
the study and the assessment of the existing mechanical system; Phase II services include the mechanical design
and project procurement; and Phase Ill services include the construction administration phase. The scope of the
Project includes replacement of the two rooftop units (RTU), replacement of two boilers, variable air volume (VAV)
system upgrades, and necessary electrical upgrades at PD. Both the RTUs and boilers were last replaced as part of
the 1991 renovation project at the Station. The RTUs have exceeded their expected median service life of 20 years,
and the boilers have exceeded their expected median service life of 22 years. The proposed Project is anticipated to
be completed in fall 2025, dependent on equipment procurement lead time.
In October 2024, Kluber, Inc. successfully performed the Phase | component, the initial study and the assessment,
for the mechanical equipment (e.g., RTU, boilers, electrical apparatus) at the Station, which was approved under the
spending authority of the Director of Public Works for an amount not to exceed $9,850.00. The study recommended
that the RTU and boilers be replaced. Furthermore, it was also recommended to replace the VAV box pneumatic
controls with direct digital controls (DDC) that interface with the existing building automation. DDC upgrade would
provide more accurate control and improve the overall environment inside the Station.
Kluber, Inc.’s proposal for Phase I] and Phase Ill professional architectural services amounts to $73,175.00 for a
revised contract amount of $83,025.00, which equates to approximately 7.0% of the architect’s overall project
estimate of $1,191,610.00. FY 2025 budget under Capital Projects Fund Account No. 08-34-53-4801 includes
$80,000.00 for Phase II & III professional architectural services for the project.
Kluber, Inc. has previously provided Phase II and Phase II professional architectural services for various facilities
projects in FY 2023 and FY 2024, including the insulation and roof replacement projects at the Streets Division
Garage, interior renovation at the Fleet Garage, and exterior renovations at the Metra Depot, which were all
completed successfully.
Staff recommends approval of Kluber, Inc.’s proposal for Phase II and Phase III professional architectural services
amounts to $73,175.00 for the 2025 Police Department HVAC Improvements Project.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0089 authorizing the Mayor to execute an Amendment No. 1 for professional
architectural services contract with Kluber, Inc. for Phase Il - Design and Phase IIl — Construction Administration
for the 2025 Police Department HVAC Improvements Project in the amount not to exceed $73,175.00 for a revised
contract amount of $83,025.00.

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.