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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/- £-
Resolution No. 24-R-0090 — First Contract Extension —
Addlawn Landscaping, Inc. - 2025 Right-of-Way (ROW) _| Council AGENDA DATE: Desemter 10, 2004.
Maintenance Program in an Amount Not to Exceed
$257,101.20
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
On February 19, 2024, the City Council approved Resolution No. 24-R-0011 awarding a contract to Addlawn
Landscaping, Inc. of Lombard, Illinois, for the 2024 Right-of-Way Maintenance Program, for an amount not to
exceed $252,060.00. The contract covers landscape maintenance services for 131 City-owned and maintained
rights-of-way at various locations as well as Glen Oak and Oakwood cemeteries for a period of approximately 30
consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded
hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization.
A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if
the City is satisfied with services provided, and if approved by the City Council. The Contract provision also allows
for an increase pursuant to the Consumer Price Index (CPI)-All Urban Consumers, Chicago or 2%, whichever is
less. CPI is based upon the average of the previous twelve months, non-seasonal adjusted, which was 3.5% as of
October 2024. A written request for an extension was received on November 22, 2024, to extend the contract for
the Fiscal Year 2025 at 2% increase in pricing. This will be the first of the two allowable extensions.
It is staff's recommendation that a Contract extension be awarded to Addlawn Landscaping, Inc. of Lombard,
Illinois, for the 2025 Right-of-Way Maintenance Program, for an amount not to exceed $257,101.20. Staff is
satisfied with Addlawn’s services during Fiscal Year 2024.
Services for the 2025 ROW Maintenance Program will be funded from the Capital Projects Fund ($236,300.00),
Water Fund ($34,000.00), Sewer Fund ($7,000.00), General Fund ($22,000.00), and Commuter Parking Fund
($7,300.00). Across all accounts, total funds budgeted for this Program are $306,600.00.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0090 authorizing the Mayor to execute a First Contract extension with Addlawn
Landscaping, Inc. of Lombard, Illinois, for the 2025 Right-of-Way Maintenance Program, for an amount not to
exceed $257,101.20
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.