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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: Woe
Resolution No. 24-R-0091 — Contract Award — Cemetery
Management, Inc. (John B. Reynolds) for Cemetery COMMITTEE AGENDA DATE: December 5, 2024
Sexton Services in an Amount Not to Exceed $62,700.00 | CoUNCIL AGENDA DATE: December 16, 2024
for FY 2025
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Annually, the City employs, as an independent contractor, a Cemetery Sexton, to supervise and direct all activities
in the Glen Oak and Oakwood Cemeteries, including, but not limited to, sales of gravesites, performing grave
openings and closings, grounds maintenance, and preparation and maintenance of records and reports for
submittal to the City. Since May 7, 1990, Mr. John Reynolds of Cemetery Management, Inc. (CMI) has
contractually been the City’s Cemetery Sexton. The City pays Mr. Reynolds an annual sexton salary of $7,200.00,
plus additional costs associated with interments, grounds maintenance, and other contractual services as
requested. The number of interments, and number of snow removal events, remain the unknown factors that
impact budgeted expenditures; however, the City averages about $20,000.00 annually for interments since 2017.
The most recent contract with CMI expires at the end of December 31, 2024. On November 26, 2024, Mr.
Reynolds expressed his willingness to continue to provide Cemetery Sexton Services for the City’s Glen Oak and
Oakwood Cemeteries for FY 2025 at the same pricing as FY 2024. Due to cost saving reasons, ground
maintenance activities at both cemeteries such as mowing, weed applications and fertilization, has been shifted to
the annual Right-of-Way Maintenance Program. CMI will continue to perform spring cleanup, fall cleanup and snow
plowing. CMI will also be performing resetting of headstones at Oakwood and seal coating at Glen Oaks in FY
2025.
Due to satisfactory past performance, it is staff's recommendation that the contract be awarded to CMI for FY 2025.
Appropriate funds are budgeted under 01-09-23-4209 ($32,600.00); 01-09-23-4216 ($10,000.00); 01-09-23-4217
($7,500.00) and 01-09-23-4225 ($12,600.00).
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0091 authorizing the Mayor to execute a Contract with Cemetery Management, Inc.
(John B. Reynolds) for Cemetery Sexton Services in an amount not to exceed contract amount of $62,700.00 for
FY 2025.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.