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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7K.
Resolution No. 24-R-0092 — Contract Award — Steve Piper and
Sons for the 2025 Forestry Maintenance Program in an Amount
Not to Exceed $146,000.00
COMMITTEE AGENDA DATE: December 5, 2024
COUNCIL AGENDA DATE: December 16, 2024
STAFF REVIEW: Mehul T. Patel, PE — Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Forestry Maintenance Program (Program) covers contractual trimming and removal of parkway trees. The
Program is funded to enable completion of a five-year trimming cycle for the whole town, which is the
recommended procedure by Arborists. The scope of work includes tree trimming and tree removals (only over 15-
inches in diameter) throughout the City limits.
The request for bids was advertised in the Daily Herald and on an online bidding platform QuestCDN on November
5, 2024. The staff publicly opened bids on November 26, 2024, and below are the bid results:
BASE BID SUBMITTAL
CONTRACTOR AMOUNT RANK
Steve Piper & Sons, Inc. $145,479.50 1
Abbott Tree Care Professionals $146,303.75 2
ENGINEER’S ESTIMATE $150,000.00 N/A
References from other Illinois municipalities were contacted and all had positive responses for performance and
services completed by Steve Piper & Sons, Inc.; all indicated that they would use them again. Steve Piper and
Sons, Inc. was the lowest responsible bidder for seven of the last eight Forestry Maintenance Programs completed
in West Chicago including the 2022 Forestry Maintenance Program. City staff was satisfied with all of Piper's past
performances and recommends award of the Program.
The Program will be funded by Capital Projects Fund account 08-34-53-4870 where $150,000.00 is budgeted in FY
2025.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0092 authorizing the Mayor to execute a contract with Steve Piper & Sons, Inc. of
Naperville, Illinois, as the lowest responsible bidder, to provide services for the 2025 Forestry Maintenance
Program, in an amount not to exceed $146,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.

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Them #77, D.
}|_ 2025 MEETING SCHEDULE — CITY OF WEST CHICAGO |
IN COMPLIANCE WITH THE ILLINOIS OPEN MEETINGS LAW,
LISTED BELOW ARE THE REGULARLY SCHEDULED MEETINGS
OF ALL LEGISLATIVE, EXECUTIVE, ADMINISTRATIVE
OR ADVISORY BODIES OF THE CITY OF WEST CHICAGO, ILLINOIS
All Meetings Are Held At West Chicago City Hall, 475 Main Street, Unless Otherwise Indicated.
CITY COUNCIL MEETING 1 & 3" MONDAY 7:00 P.M.
DEVELOPMENT COMMITTEE 24 MONDAY 6:00 P.M.
FINANCE COMMITTEE 1* MONDAY 6:00 P.M.
INFRASTRUCTURE COMMITTEE 1 THURSDAY 7:00 P.M.
PUBLIC AFFAIRS COMMITTEE 3 MONDAY 6:15 P.M.
BUILDING BOARD OF APPEALS CALLED AS NEEDED
CIVIL SERVICE COMMISSION 24 TUESDAY 5:00 P.M.
CULTURAL ARTS COMMISSION 1st THURSDAY 7:00 P.M.
ECONOMIC DEVELOPMENT COMMISSION 4"" TUESDAY 10:30 A.M.**
ENVIRONMENTAL COMMISSION 3" THURSDAY 6:00 P.M.
HISTORICAL PRESERVATION COMMISSION 4 TUESDAY 6:00 P.M.
LIQUOR/TOBACCO CONTROL COMMISSION CALLED AS NEEDED
PLAN COMMISSION AND ZONING BOARD
OF APPEALS 1 AND 3% TUESDAY 7:00 P.M.
POLICE PENSION FUND BOARD 2™ TUESDAY 9:00 A.M.**
**Quarterly meetings (January, April, July, October)