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WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, December 16, 2024
6:15 P.M. — Council Chambers
AGENDA
Call to Order, Roll Call, and Establishment of a Quorum
Approval of Minutes
A. Public Affairs Committee of October 21, 2024
Public Participation / Presentations
Items for Consent
A. Resolution No. 24-R-0093 — Extension of Ride DuPage
Transportation Program
B. 2025 West Chicago Railroad Days Agreement
C. Resolution 24-R-0095 — Contract with Phalen Consulting Inc. for
City Museum management services beginning January 1, 2025.
Items for Discussion
Unfinished Business
New Business
Reports from Staff
A. West Chicago Police Department Monthly Reports
Adjournment
475 Main Street T (630) 293-2200
West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman
60185 westchicago.org MAYOR CITY ADMINISTRATOR

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MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday, October 21, 2024, 6:15 P.M.
Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 6:15pm. Roll Call found Alderman
Brown, Hallett, Birch Ferguson, Smith and Banas.
Alderman Short via phone
Approval of Minutes.
A. Public Affairs Committee Minutes of August 19, 2024. Alderman Banas made
a motion, seconded by Alderman Brown to approve the minutes of the Public Affairs
Committee. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson,
Smith, Short and Banas. Voting Nay: 0. Abstain: Alderman Brown. Motion carried.
Public Participation / Presentations.
Items for Consent.
A. Installation of Downtown Murals. Alderman Birch Ferguson made a motion,
seconded by Alderman Banas to direct this item to City Council for approval. Voting
Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith, Short and
Banas. Voting Nay: Abstain: 0. Motion carried.
B. Contract for Demolition of Buildings. Alderman Birch Ferguson made a motion,
seconded by Alderman Banas to direct this item to City Council for approval. Voting
Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith, Short and
Banas. Voting Nay: Abstain: 0. Motion carried.
C. Contract for Cloudpermit Software. Alderman Birch Ferguson made a motion,
seconded by Alderman Banas to direct this item to City Council for approval. Voting
Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith, Short and
Banas. Voting Nay: Abstain: 0. Motion carried.
D. Draft Contract for Proposed Community Park. Alderman Birch Ferguson made a
motion, seconded by Alderman Banas to direct this item to City Council for approval.
Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith, Short
and Banas. Voting Nay: Abstain: 0. Motion carried.

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E. Rideshare Access Program Reimbursement Agreement. Alderman Birch Ferguson
made a motion, seconded by Alderman Banas to direct this item to City Council for
approval. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson,
Smith, Short and Banas. Voting Nay: Abstain: 0. Motion carried.
Items for Discussion.
Unfinished Business.
New Business.
Reports from Staff.
A. West Chicago Police Department Monthly Reports
Adjournment. Alderman Banas made a motion to adjourn, seconded by Alderman
Hallett. The motion was approved by voice vote, and the meeting adjourned at
approximately 6:24pm.
Respectfully submitted,
Yahaira Bautista
Administrative Assistant to Chief of Police
West Chicago Police Department

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TA.
Extension of Ride DuPage Transportation Program
FILE NUMBER:
Resolution No. 24-R-0093 COMMITTEE AGENDA DATE: Dec. 16, 2024
COUNCIL AGENDA DATE: Dec. 16, 2024
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE L——
APPROVED BY CITY ADMINISTRATOR: Michael SIGNATURE
Guttman
In April of 2019, the City Council executed an Intergovernmental Agreement with Pace Bus for a one-
year pilot paratransit program known as Ride DuPage, which was extended for one year in 2020. A
three-year extension to the program was executed in April of 2021 that expired in April of 2024. Earlier
this year, the City executed an extension with a term ending at the end of this calendar year. Pace has
submitted to the City a new IGA that will extend the program through December 31, 2025.
Ride DuPage enhanced the existing transportation program that was previously offered only through
Winfield Township by increasing the travel boundaries and expanding the hours of service. Ride Du-
Page provides paratransit services for disabled residents and those 65 years and older. Since the
program began in 2019 through the end of November of this year, 76 residents have registered with
the program with 643 trips having occurred.
ACTION PROPOSED:
Consideration of the Intergovernmental Agreement with Pace Bus to continue the Ride DuPage para-
transit program until December 31, 2025.
COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Draft Resolution
Draft Intergovernmental Agreement with Pace

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RESOLUTION NO. 24-R-0093
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CERTAIN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF WEST
CHICAGO AND PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL
TRANSPORTATION AUTHORITY
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session
assembled, that the Mayor is hereby authorized to execute and the Executive Office Manager is
authorized to attest a certain Intergovernmental Agreement between the City of West Chicago
and Pace, the Suburban Bus Division of the Regional Transportation Authority, in substantially
the form attached hereto and incorporated herein as Exhibit “A”.
APPROVED this 16th day of December 2024.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
Attest:
Valeria Perez, Executive Office Manager

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INTERGOVERNMENTAL AGREEMENT — RIDE DUPAGE
City of West Chicago
This Intergovernmental Agreement — Ride DuPage (“Agreement”) is between the City of West
Chicago, an Illinois municipal corporation (“Sponsor”), and Pace, the Suburban Bus Division of
the Regional Transportation Authority, an Illinois municipal corporation (“Pace”).
Pace was established under the Regional Transportation Authority Act (70 ILCS 3615/1.01 et seq.)
to aid and assist public transportation in the six-county northeastern Illinois area.
Article VII, section 10 of the Constitution of the State of Illinois (Ill. Const. art. VII, § 10)
authorizes units of local government to contract or otherwise associate among themselves in any
manner not prohibited by law or ordinance.
The Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) authorizes and encourages
intergovernmental cooperation.
The parties are units of local government within the meaning of article VII, section 10 of the
Constitution of the State of Illinois (III. Const. art. VII, § 10) and have the power and authority to
enter into this Agreement.
The parties want to promote and encourage the use of public transportation by improving the
availability of paratransit service to residents of DuPage County, Illinois who are disabled, are
seniors, or have limited access to conventional modes of transportation.
Sponsor is a member of the Inter-Agency Paratransit Coordinating Council (“IAPCC”), an
association of governments, non-profit agencies, and citizen representatives working to improve
paratransit service in DuPage County, Illinois since 1995.
The IAPCC has implemented the coordinated paratransit services known as Ride DuPage
(“Project”) and, in connection therewith, has established an operations committee consisting of
participating sponsors of the Project (“Operations Committee”).
The County of DuPage serves as lead agency for the Project.
Sponsor wants Pace to serve, and Pace wants to serve, as the Project coordinator responsible for
entering into contracts with Carriers for the Paratransit Service and with a contractor for the
Mobility Management/Call Center Services.
The parties want to enter into this Agreement to memorialize their respective rights and obligations
in connection with the Project.
In consideration of the foregoing recitals, the mutual promises contained in this Agreement, and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
1. Project Description. Demand response curb-to-curb Paratransit Service will be provided
for registered Eligible Riders as described in Exhibit A in the service area depicted in Exhibit B.
Demand response door-to-door Paratransit Service will be available upon a rider’s request and
with Pace’s prior approval.
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2.
3.
Funding.
a.
Pace shall submit its invoices to Sponsor for Sponsor’s portion of the Operating
Cost. Each invoice will summarize the services delivered, will be in a format
mutually agreed to by the parties, and will request reimbursement for itemized costs
required to perform the services. Sponsor shall pay Pace at the rates agreed to in
Pace’s contracts with Carriers.
Within 30 days after receipt of a Pace invoice in accordance with paragraph 2(a),
Sponsor shall pay Pace, or cause Pace to be paid, the amounts invoiced. Sponsor
may not deny a properly documented invoice, in whole or in part, without
reasonable cause. Sponsor will not be required to pay Pace more often than
monthly. Sponsor shall mail payment to:
Pace, the Suburban Bus Division of the RTA
550 W. Algonquin Road
Arlington Heights, IL 60005
Attention: Accounts Payable
Notwithstanding anything to the contrary in this Agreement, in 2025 only, Pace
will provide Sponsor with a subsidy not to exceed $1,970. That subsidy will be
calculated monthly at 75% of the Operating Deficit on a year-to-date basis.
Responsibilities.
In accordance with paragraph 2, Sponsor will be responsible for reimbursing Pace
for all costs that Pace incurs in fulfilling its obligations under this Agreement.
Reimbursable costs include but are not limited to administrative and operating costs
and costs to manage the Project, subject to prior approval by Sponsor.
The Operations Committee will be responsible for the development of
Administrative Policies and/or Procedures, which are subject to the prior approval
of Pace and the County of DuPage. Sponsor will be responsible for the
implementation of and oversight of compliance with Administrative Policies and/or
Procedures.
Sponsor will be responsible for executing and maintaining any agreements
necessary to provide the transportation services as described in Exhibit A to the
service area depicted in Exhibit B.
The participating sponsors of the Project will be responsible for developing service
parameters for the Project, which are subject to the prior approval of Pace and the
County of DuPage. Those service parameters include but are not limited to service
boundaries, rider eligibility, fare structure, days and hours of service, and resolution
of issues related to Eligible Rider compliance with usage guidelines.
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e. The Operations Committee will be responsible for developing service standards for
the Project, which are subject to the prior approval of Pace and the County of
DuPage. Pace shall cooperate with the County of DuPage to establish consistent
service standards for the Project. Pace may make minor revisions to service
standards upon prior written notification to, and concurrence by, the County of
DuPage.
f. Pace shall enter into contracts with Carriers for the Paratransit Service and a
contractor for the Mobility Management/Call Center Services; the Carriers and
contractor shall be contractors responsible to Pace.
Pace may limit the hours available for the scheduling of trip requests and
dispatching of vehicles in connection with the Project. Determination of the hours
and days of service for Pace-funded services provided to satisfy federal and/or state
ADA guidelines will not require the approval of Sponsor or the County of DuPage.
The parties acknowledge that the mobility management/call center will handle calls
for other entities in addition to Sponsor.
g. Pace will be responsible for preparing a monthly written report indicating the cost
of Paratransit Service provided by Pace’s contractors in connection with the Project
within the reporting month and for submitting that report, together with its invoice,
to Sponsor within 60 days following the end of each month of services.
h. Within its approved budget, Pace will be responsible for maintaining appropriate
contractor staffing levels to provide all necessary services relating to the Project.
i. Pace will be responsible for ensuring that its contractor(s) providing dispatch
service in connection with the Project are available during all hours in which a
vehicle transporting an Eligible Rider is in service.
j. Pace will be responsible for compiling data relating to the quantity, quality, and
cost of the Paratransit Service provided by Pace’s contractors in connection with
the Project and for providing that data to Sponsor within 45 days following the end
of each month of services.
k. Pace will be responsible for providing Sponsor with access to the reports specified
in Exhibit C upon Sponsor’s request.
1. Pace will be responsible for requiring that all vehicle operators employed by
Carriers providing services pursuant to this Agreement possess a valid Illinois
driver’s license appropriate to the vehicle operated and that those Carriers meet the
minimum requirements for the operation of passenger transportation as mandated
by applicable local, state, and federal laws, statutes, ordinances, rules, and
regulations. All operator and Carrier licenses as may be required by state or local
governmental and/or regulating authorities must be maintained in good standing
annually.
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m. Pace will not be responsible for any failure to provide the services required of it
under this Agreement due to circumstances beyond its control but will make every
reasonable effort to restore those services as soon as practicable.
n. The parties will be responsible for ensuring that no person will be denied the
opportunity to participate or be subjected to discrimination in connection with the
Project because of race, creed, color, age, sex, national origin, or the presence of
any sensory, mental, or physical disability, or in any manner contrary to applicable
local, state, and federal laws, statutes, ordinances, rules, and regulations, including
Title VI of the Civil Rights Act of 1964 and 49 C.F.R. part 21 (Nondiscrimination
in Federally-Assisted Programs of the Department of Transportation — Effectuation
of Title VI of the Civil Rights Act of 1964).
oO. Pace shall require Carriers to obtain and maintain insurance coverage and furnish
Pace with evidence of such coverage, including a certificate of insurance. Pace shall
provide Sponsor with a copy of the certificate of insurance upon written request by
Sponsor.
4. Compliance.
a. The parties shall comply with all applicable local, state, and federal laws, statutes,
ordinances, rules, and regulations, including but not limited to section 2-105(A)(4)
of the Illinois Human Rights Act (775 ILCS5/2-105(A)(4)), as amended.
b. The parties shall obtain licenses, permits, and other approvals required for the
Project.
5. Indemnification. Sponsor shall indemnify, defend, and hold harmless Pace and Pace’s
officers, directors, employees, and agents from and against any and all liability, losses, damages,
claims, suits, payments, settlements, judgments, demands, awards, expenses, and costs, including
attorneys’ fees, resulting from Sponsor’s intentional or negligent acts or omissions concerning the
performance of any of Sponsor’s obligations under this Agreement. Pace shall indemnify, defend,
and hold harmless Sponsor and Sponsor’s officers, directors, employees, and agents from and
against any and all liability, losses, damages, claims, suits, payments, settlements, judgments,
demands, awards, expenses, and costs, including attorneys’ fees, resulting from Pace’s intentional
or negligent acts or omissions concerning the performance of any of Pace’s obligations under this
Agreement. No party will be liable for or be required to indemnify the other party for claims based
upon the intentional or negligent acts or omissions of third persons. Upon written notice by a party
claiming indemnification (“Claimant”) to the indemnifying Party (“Indemnitor”) regarding any
claim which Claimant believes to be covered under this paragraph 5, Indemnitor shall appear and
defend all suits brought upon that claim and shall pay all costs and expenses related to that claim,
but Claimant has the right, at Claimant’s option and expense, to participate in the defense of any
suit, without relieving Indemnitor of Indemnitor’s obligations under this paragraph 5.
6. Term and Termination.
a. This Agreement will be in effect beginning January 1, 2025 and will continue
thereafter through December 31, 2025 unless terminated earlier by a party in
accordance with this Agreement.
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b. Either party may terminate this Agreement upon 60 days’ advance written notice
to the other party.
7. Headings. The headings in this Agreement are for reference and convenience only and will
not affect the meaning or interpretation of this Agreement.
8. Waiver. Failure of a party to exercise any right or pursue any remedy under this Agreement
will not constitute a waiver of that right or remedy.
9. Assignment. No party may assign, delegate, or otherwise transfer all or part of its rights
and obligations under this Agreement without the prior written consent of the other party.
10. Amendment. No changes, amendments, or modifications to this Agreement will be valid
unless they are in writing and signed by the duly authorized signatory of each party.
11. Entire Agreement. This Agreement, including the introductory recitals and attached
exhibits, which are hereby incorporated into and made a part of this Agreement, constitutes the
entire agreement between the parties and supersedes any prior written or oral understandings,
agreements, or representations between the parties that may have related in any way to the subject
matter of this Agreement, and no other written or oral warranties, inducements, considerations,
promises, representations, orinterpretations, which are not expressly addressed in this Agreement,
will be implied or impressed upon this Agreement.
12. Survival. Any provision of this Agreement that imposes an obligation after termination
or expiration of this Agreement will be deemed to survive termination or expiration of this
Agreement.
13. Pace Board Authority. This Agreement has been properly authorized by the Pace Board
of Directors.
14. Severability. If any provision of this Agreement or amendment thereto is held invalid or
unenforceable by an Illinois court of competent jurisdiction, that provision will be deemed severed
therefrom, and the remaining provisions will remain in full force and effect.
15. Binding Effect. This Agreement will be binding upon the parties and their respective
directors, officers, employees, agents, representatives, successors, and approved assigns.
16. Force Majeure. A party will not be held liable to another party for damages or be deemed
to have breached this Agreement for failure or delay in performing any obligation under this
Agreement if the failure or delay is caused by or results from causes beyond the reasonable control
of and without the fault or negligence of the affected party, including war, fire, flood, other acts of
God, acts of the government in either its sovereign or contractual capacity, acts of another
contractor in the performance of a contract with the government, civil disturbance, a terrorist act,
pandemic, epidemic, quarantine restrictions, freight embargoes, unusually severe weather, or a
labor strike or lockout. The affected party shall promptly notify the other party of those force
majeure circumstances, specifying the cause and the expected duration of the delay, and shall
promptly undertake all reasonable steps necessary to cure those force majeure circumstances. Ifa
condition of force majeure continues for more than 30 consecutive days, Pace, in its sole discretion
and after written notice to Sponsor, may immediately terminate this Agreement for convenience.
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Where an event of force majeure occurs after a party’s failure or delay in performance, the
breaching party will not be released from liability.
17. | Counterparts. This Agreement may be executed in counterparts, each of which when so
executed and delivered will be deemed an original and all of which when taken together will
constitute one and the same agreement.
18. Electronic Signatures. This Agreement may be executed through the use of electronic
signatures. Electronic signatures and signatures scanned and transmitted via email will be deemed
original signatures for purposes of this Agreement.
18. Governing Law, Jurisdiction, and Venue. This Agreement will be governed by and
construed in accordance with the laws of the State of Illinois without regard to principles of
conflicts of law, and the parties shall submit to the exclusive jurisdiction and venue of the state
courts of DuPage County, Illinois for any dispute arising out of or related to this Agreement.
19. Authorization. The signatories to this Agreement represent and warrant that they have full
authority to sign this Agreement on behalf of the party for whom they sign. Ifa party signs this
Agreement but fails to date its signature, the date that the other party receives the signing party’s
signature on this Agreement will be deemed to be the date that the signing party signed this
Agreement.
20. Notice. Any notice under this Agreement must be in writing and must be given in the
following manner:
a by personal delivery (deemed effective as of the date and time of delivery);
b. by commercial overnight delivery (deemed effective on the next business day
following deposit of the notice with a commercial overnight delivery company); or
c. registered or certified mail, return receipt requested, with proper postage prepaid
(deemed effective as of the third business day following deposit of the notice in the
U.S. mail).
Business days are defined as Monday through Friday, excluding federal holidays. Business hours
are defined as 8:00 a.m. to 5:00 p.m. Central Time on Monday through Friday, excluding federal
holidays. The notice must be addressed as follows or to such other address as either party may
specify in writing:
If to Sponsor:
City of West Chicago
475 Main Street
West Chicago, IL 60185
Attention: City Planner/Assistant Director
If to Pace:
Pace, the Suburban Bus Division of the Regional Transportation Authority
550 W. Algonquin Road
Arlington Heights, IL 60005
Attention: Executive Director
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21.
Definitions.
As used in this Agreement:
“Administrative Policies and/or Procedures” means the policies and/or procedures for the
day-to-day operations of the Project, including but not limited to dispatching, scheduling,
reporting, and billing.
“Carrier” means a public or private entity providing passenger transportation on a regular
and continuing basis in connection with the Project.
“Eligible Rider” means any person who is determined to be eligible for the Paratransit
Service provided in connection with the Project.
“Eligible Trip” means paratransit transportation taken by a registered Eligible Rider to a
destination that is approved by Sponsor in connection with the Project.
“Mobility Management/Call Center Services” means the handling of calls in connection
with the Project, including but not limited to service monitoring, trip reservations, trip
scheduling, dispatching, facilitation of Carriers, rider registration, travel planning, service
coordination, and providing travel information.
“Operating Cost” means the total Operating Deficit minus the Pace Contribution in
connection with the Project.
“Operating Deficit” means the Operating Expense minus the applicable fare revenue and
liquidated damages in connection with the Project.
“Operating Expense” means the total cost incurred by Pace to operate the Project but does
not include the cost incurred by Pace to provide the Mobility Management/Call Center
Services on behalf of Sponsor.
“Pace Contribution” means Pace’s budgeted annual subsidy for the Project as set forth in
paragraph 2(c).
“Paratransit Service” means the provision of demand responsive transportation by a Carrier
in connection with the Project.
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK.
SIGNATURE PAGE FOLLOWS.]
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The parties have caused this Agreement to be executed by their respective duly authorized
signatory on the dates below.
SPONSOR PACE
Signature Signature
Melinda J. Metzger
Printed Name Printed Name
Executive Director
Title Title
Date Date
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EXHIBIT A
PROJECT DESCRIPTION
TRIP Monday through Friday: 6:00 a.m. to 6:00 p.m. Central Time
RESERVATION | Saturday, Sunday, and Holidays: 8:00 a.m. to 5:00 p.m. Central Time
METHOD
Reservations will be accepted at the Pace call center one to seven days in
advance of the day of Service.
Trips requested on the same day of the Service may be accommodated if
the schedule allows.
Subscription service (as defined by Pace) is allowable. Riders are to
contact Sponsor to apply for subscription service.
SERVICE AREA | DuPage County and the surrounding areas.
SERVICE HOURS | Seven days a week, 24 hours a day, including holidays.
Whenever possible, pick-up times are negotiated to optimize the
efficiency of daily routes.
ONE-WAY FARE
$2.00 to load vehicle and $1.00 for every mile thereafter.
Registered riders are allowed one personal care attendant (PCA) or
companion at no additional charge. Additional PCAs or companions are
limited to the vehicle capacity and must pay the full applicable fare. This
includes children of all ages.
RIDER The participating sponsors of Ride DuPage or their respective designee(s)
ELIGIBILITY determine rider eligibility for their constituents.
RIDER The participating sponsors of Ride DuPage shall submit registration
REGISTRATION | forms to the Pace call center through an email box designated by Pace.
Pace shall enter registrations within three to five business days after
receipt. Pace shall maintain a database of registered riders. Riders must
be registered to use the Service.
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2025 IGA between City of Elmhurst and Pace
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SERVICE AREA MAP

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EXHIBIT C
REPORTS DESCRIPTION
The following is a description of the reports available for the Project:
1.
Detailed Funding Source Report
This report is a detailed listing of one-way trips delivered for each funding source for a
specified period of time. Data provided for each trip will include associated trip data, such
as rider name, scheduled pick-up time, actual pick-up time, point of origin address,
destination address, funding sources, total cost of the trip, fare for the trip, distance of the
trip, and revenue hours (if applicable). The report period is generally monthly, but the
report is intended to have the flexibility to produce data for shorter or longer periods as
specified by the report user.
Monthly Funding Source Invoice Report
This report is a summary of trips delivered for each funding source for the purpose of
generating an invoice type report which may be used to bill funding sources for
transportation provided. The report is generally monthly, but the report is intended to have
the flexibility to produce data for shorter or longer periods specified by the report user.
Data provided for each trip will include associated trip data necessary to provide an
accounting of the amount owed by each funding source for the specified period, such as
the number of one-way trips by fare type, total cost of the trips, total expected fare,
liquidated damages deducted, and the total net reimbursement.
Missed Trip Report
This report produces a list of all trips picked up 61 or more minutes after the scheduled
time. Sufficient detail will be provided to identify the trip and to give the report user the
necessary information for review.
On-Time Performance Report
This report (late pickups) produces a list of all trips picked up 31 or more minutes late.
Sufficient detail will be provided to identify the trip and to give the report user the
necessary information for review.
Ridership by Category Report
This report is a summary, by funding source, indicating trips by fare type, late trips, missed
trips, revenue hours, denials, and miles.
Client Trip List Report
This report is a detailed listing, alphabetically by rider last name, of all trips provided
during the specified period. Data included for each trip is rider name, pick-up address,
drop-off address, fare type, and funding source.
NOTE: Pace, in its sole discretion, may design additional reports as needed.
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: Ht. ©,
Western DuPage Chamber of Commerce
2025 West Chicago Railroad Days Agreement FILE NUMBER:
COMMITTEE AGENDA DATE: December 16, 2024
Resolution No. 24-R-0084
COUNCIL AGENDA DATE: December 16, 2024
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael
Guttman SIGNATURE.
ITEM SUMMARY:
The attached Agreement and Resolution have been prepared based on discussion with the Western DuPage
Chamber of Commerce for Railroad Days 2025.
(1) The Western DuPage Chamber of Commerce continues to plan and manage Railroad Days and will
receive the same funding as 2024. The City funding level is $50,000 and an additional up to $42,000
will be provided for the fireworks display. The agreement contains the same specific reporting
requirements as in the past.
(2) The Western DuPage Chamber of Commerce will secure a carnival for the weekend of June 26 to June
29.
ACTIONS PROPOSED:
Consideration of Resolution No. 24-R-0084 regarding the 2025 Railroad Days Agreement.
COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.

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RESOLUTION NO. 24-R-0084
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A
FUNDING AGREEMENT WITH THE WESTERN DUPAGE CHAMBER OF
COMMERCE TO SUPPORT THE 2025 RAILROAD DAYS FESTIVAL
BEIT RESOLVED by the City Council of the City of West Chicago, in regular
session assembled that the Mayor is hereby authorized to execute a Funding Agreement to
support the 2025 Railroad Days Festival between the City of West Chicago and the
Western DuPage Chamber of Commerce, attached hereto, and incorporated herein as
Exhibit “A”.
APPROVED this day of December 2024.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager Valeria Perez

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Exhibit A
Funding Agreement for Railroad Days for 2025
THIS AGREEMENT is made and entered into on the , by and
between the Western DuPage Chamber of Commerce (hereinafter referred to as
“Chamber’) and City of West Chicago, (hereinafter referred to as “City”).
1.
In consideration of the covenants and agreements hereinafter contained, as well as
other good and valuable considerations, the Chamber and the City hereby agree
that the Chamber is an independent entity with respect to the City and agrees to
perform all services to create, plan, develop and execute the Railroad Days
Festival (hereinafter referred to as “Festival”) scheduled as follows:
June 26 - 29, 2025
at Pioneer Park, 479 W. Forest Avenue, or another mutually agreeable location,
and that the City will provide a designated amount of financial support for such
Festival. The Festival will include a four-day carnival, and may include the
following: musical acts, a fireworks display, a beer garden, with the necessary
infrastructure and marketing to support such. The City will provide the following
amount for Festival components:
$ 50,000.00
The City will cover the costs up to $42,000 for the Firework display.
The City shall be responsible for no additional cash contributions beyond that
which is stated herein.
The Chamber may, at its sole discretion and as detailed in its Special Event
Assessment Form (described below) schedule additional entertainment and/or
attractions and use the City-funded infrastructure, so long as any additional, non-
negligible costs associated with such are funded from private sources, such as
sponsorships or donations. The Chamber has no authority or power to incur
debts, obligations or commitments of any kind whatsoever for or on behalf of the
City or to bind the City to any contract, agreement or employment agreement. In
consideration for funding received by the Chamber from the City as primary
financial contributor, the City’s expectations associated with the Festival are
more fully described in the addendum that is attached hereto and made apart
hereof as Exhibit “B”

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The services which the Chamber will perform include, but are not limited to,
planning, organizing and supervising the Festival, making arrangement for the
Festival site, negotiation of contracts with responsible independent contractors or
vendors, applying for all permits and licenses, and complying with all insurance
requirements. One supervisor of the Chamber shall attend and supervise the entire
Festival. The Chamber agrees to pay or have paid all contractual obligations
associated with the Festival, and to obtain all required licenses and deposits;
copies of all invoices, receipts and checks to vendors shall be provided prior to
the City making the payment as detailed in Section 4(A)(4) below. At all times,
the Chamber will comply with all City Codes and Ordinances and Special Event
Policy that are in effect. However, should a higher level of government mandate
any new laws that the City is required to enforce and should the City Council
approve a new law that does not specifically deal with festivals but rather
improves and addresses the health, safety and welfare of West Chicago residents
and its visitors, then the Chamber shall be obligated to comply. The Chamber
shall not open any portion of the Festival until the respective permits are obtained
and approvals are granted and all insurance requirements are satisfied.
The City’s responsibilities stated below are limited to the following:
A. Providing financial support as detailed above paid in installments, to be
used to help cover the cost of activities and the Chamber’s role in
producing the Festival for community-wide benefit. Funds will be released
so long as the submittal requirements have been met as per Sections 6 and
7 of this Agreement.
Ly The City agrees to pay the Chamber (or its designee, as specified
in writing) 50% by the end of the week following the second City
Council meeting in March as seed money for contractual
obligations directly related to the Festival.
2. The City agrees to pay the Chamber (or its designee, as specified
in writing) 25% for contractual obligations directly related to the
Festival by the end of the week following the first City Council
meeting in May.
3. The City agrees to pay the Chamber (or its designee as specified in
writing) 10% for contractual obligations directly related to the
Festival by the end of the week following the second City Council
meeting in June.
4. The City agrees to pay the Chamber (or its designee, as specified
in writing) the final 15% in consideration of all contractual
requirements being met, and after the Chamber has provided to the
City copies of all invoices, receipts and checks to vendors for
expense receipts no less than the amounts designated for each year
in Section 2 above, together with its final written report including a
summary financial report, has had all final paperwork

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accepted by the Public Affairs Committee, and has made its final
appearance at the first available Public Affairs Committee meeting
after the Festival.
Funds for the firework display will be provided after a signed
contract is submitted to City Staff. A deposit can be provided first
and then final payment near event date.
Should any submittal deadline not be met and/or should the
information submitted be deemed incomplete, the City will
withhold payment until the submittal is satisfactory. The Chamber
will be paid within thirty (30) days of the City receiving a
complete and satisfactory submittal.
No additional funds shall be provided to the Chamber beyond
those specifically detailed in this Agreement, except that the City
of West Chicago shall maintain a membership with the Chamber at
the Platinum level for the year 2025.
B. Providing the following in-kind services with approval of the City
Administrator:
1.
2.
The Public Works Department will provide barricades and ensure
water hook-up.
The Police Department will provide security during hours of
operation of the Festival and for one hour before and after the
approved hours of operation.
The Community Development Department will provide inspectors
for inspection of all carnival type rides and vendors and for
inspection of the general layout of site.
The City will waive associated application and permit fees.
The City will work with Groot Industries to provide a garbage
dumpster.
The City will provide traffic management on all public streets.
The Chamber shall be responsible for turf restoration to the
satisfaction of the Park District, or other owner, as applicable for a
different Festival location. The City shall no longer be responsible
for turf restoration after the Festival.
The Chamber has no stated management fee, but reserves the right to plan and
manage the event and enjoy the exclusive benefit of any profit resulting from
such.
The Chamber shall communicate progress and compliance with the terms of this
Agreement at the request of the City. The final post-Festival report shall include a
recap of the Festival and detail the successes and challenges, and accounting of
expenses of not less than the amounts designated for each year in Section 2 above
related to the Festival accompanied by copies of invoices, receipts and checks to
vendors.

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7.
10.
The Chamber shall comply with the following submittal deadlines and all other
submittal dates as indicated on the Special Event Permit Application.
° March 28" — Submit Special Event Permit Application (including, if
applicable, location and times of street closures), Fireworks Application,
Carnival Application and associated documentation, if applicable,
including Certificates of Insurance from the Western DuPage Chamber of
Commerce and those specific to the Fireworks and Carnival.
e April — Attend an Application Review meeting to be scheduled by the
City, and at least two coordination meetings (approximately May and June)
in preparation for the event.
e May — Submit marketing information to City Marketing Manager
e June 5" - Submit written confirmation of scheduled inspections from
Community Development Department, West Chicago Fire Protection
District and the DuPage County Health Department. Written confirmation
shall be provided that all carnival workers have had their required
background checks by this date.
e June 5" - Secure the site and obtain all required approvals for a
compliant fireworks display, if applicable.
If either party elects to cancel this agreement, than such shall be done via written
notification to the other party no later than 30 days after the excution of the
Agreement.
If either party elects to enforce the provisions of this contract in a court of law, the
venue shall be in the Circuit Court of DuPage County. The successful party in
any action to enforce the terms of this Agreement is entitled to reimbursement for
its reasonable costs and attorney’s fees.
The Chamber agrees to maintain, at its expense, workers’ compensation
insurance, and to fully protect its employees from any and all claims filed under
the Workers’ Compensation or similar statutes of this State. Such insurance shall
be maintained in those amounts required by statute. The Chamber agrees to
maintain, at its own expense, general liability insurance in amounts not less than
$5,000,000 aggregate and shall name the City, the West Chicago Park District, the
West Chicago Fire Protection District, and their respective officials, agents,
employees and volunteers all as additional insureds under the policy. The
- Chamber’s insurance coverage shall be primary as respects the City, the West
Chicago Park District, the West Chicago Fire Protection District, and their
respective officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the City, the West Chicago Park District, the West
Chicago Fire Protection District, and their respective officials, employees, agents

===== PDF PAGE 23 =====
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11.
and volunteers shall be excess of the Chamber’s insurance and shall not contribute
with it. The Chamber shall ensure that the City receives original certificates of
insurance and endorsements evidencing the existence of such coverage by the end
of March each year, which shall be continued during any periods in which this
Agreement is in force.
The Chamber hereby agrees to indemnify and hold harmless the City of West
Chicago and the West Chicago Park District and their directors, officers, agents
and employees from and against any and all claims, demands, actions, causes of
action and other liabilities and expenses, including but not limited to attorney’s
fees, arising out of or in connection with the Festival, including but not limited to
any such claims that may be asserted by any employees of the Chamber, any
contractor, vendor or other service provider for the Festival. This indemnification
provision shall survive the term of this agreement or any cancellation or
abandonment of the terms and conditions contemplated herein.
The Chamber is responsible for obtaining, verifying and retaining all vendor and
participant Certificates of Insurance and Waivers.
The Chamber hereby agrees that any and all work conducted at the Festival site
shall be performed in accordance with all applicable laws of the City to provide a
safe working environment for the Festival workers, volunteers and general public.
Furthermore, the Chamber agrees to secure by means of contract/agreement with
vendors for fireworks and carnival to provide additional insurance coverage as
primary as respects the City, West Chicago Park District and the West Chicago
Fire Protection District and their respective officials, agents, employees and
volunteers. Any insurance or self-insurance maintained by the City, the West
Chicago Park District, and the West Chicago Fire Protection District and their
respective officials, employees, agents and volunteers shall be excess of the
vendor’s insurance and shall not contribute with it. The Chamber is responsible
for ensuring that all insurance requirements are met.
The Chamber hereby grants the City permission to talk directly with its insurance
company to ensure that the Certificate of Insurance and the Endorsements comply
with the terms of this Agreement and the City Code. The Chamber shall also
secure the written authorization of the companies conducting the Fireworks and
the Carnival to allow the City permission to talk directly with their respective
insurance companies to ensure that the Certificate of Insurance and the
Endorsements comply with the terms of this Agreement and the City Code.
Neither this agreement nor any interest herein, or claim hereunder, shall be
assigned or transferred by either the City or the Chamber.

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CITY OF WEST CHICAGO
By:
Ruben Pineda
Mayor
Date:
Attest:
By:
Valeria Perez
Executive Office Manager
WESTERN DUPAGE
CHAMBER OF COMMERCE
By:
Name:
Title:
Date:
Attest:
Name:
Title:

===== PDF PAGE 25 =====
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Exhibit “B”
Railroad Days Requirements
Festival
The Festival, known as Railroad Days, shall be held at Pioneer Park, 479 W. Forest
Avenue on the following dates:
June 26 - 29, 2025
There shall be no entrance fee for the Festival.
The Festival shall, at a minimum, include a four-day carnival and may include the following:
entertainment on a main stage, and a beer garden.
General Requirements
¢ The City of West Chicago shall be recognized as the primary sponsor of the Festival.
¢ A first aid tent, including tables and chairs, manned by qualified personnel, shall be
provided.
¢ A Chamber representative shall be on-site during all Festival hours of operation.
¢ The Chamber shall provide portable restrooms for the Festival and ensure that
the grounds are maintained throughout the Festival and upon its conclusion.
¢ The Chamber shall provide all required permits, licenses, insurance certificates and
approvals according to the schedule set forth in the Agreement.
Entertainment
¢ All proposed featured or headline entertainment shall be provided on a main stage,
with other entertainment to be located as deemed appropriate by the Chamber.
¢ Anemcee will be provided for the main stage.
¢ The Chamber will negotiate contracts, fulfill rider requirements and make other
necessary arrangements to provide entertainment during the Festival.
¢ The Chamber shall be solely responsible for determining how it wishes to comply
with any licensing agreements and associated fees related to the replaying of non--
original music.
Beer Garden
The Chamber may provide for beer sales during the Festival. If beer sales are provided,
then beer garden hours of operation shall be as follows, with modifications by the
Chamber as determined necessary, but with hours to be extended no later than 11:00 p.m.
on any date. Furthermore, ticket sales shall end one hour prior to closing and service shall

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end % hour before closing:
¢ Thursday: 5:00 p.m. to 10:00 p.m. (if the Chamber so chooses)
¢ Friday: 5:00 p.m. to 11:00 p.m.
¢ Saturday: 5:00 p.m. to 11:00 p.m.
¢ Sunday: 3:00 p.m. to 10:00 p.m. (if the Chamber so chooses)
Carnival
A carnival shall be provided during the Festival. The Chamber shall ensure that applicable
laws and regulations that are in effect at the date of contract signing (other than those
mandated by a higher level of government) are met including, but not limited to, all
background checks, required inspections and insurance requirements by the dates stipulated
in the Agreement. Carnival hours of operation shall be as follows, although ticket sales shall
end one-half hour prior to closing:
e Thursday: 5:00 p.m. to 10:00 p.m.
e Friday: 5:00p.m.to 11:00 p.m.
e Saturday: 12:00 p.m. to 11:00 p.m.
e Sunday: 3:00 p.m.to 10:00 p.m.
Fireworks
A fireworks display, if to be held as part of the Festival, shall take place on Saturday
evening at dusk. The Chamber shall provide proof of a fireworks permit and ensure that all
insurance requirements have been met by the date stipulated in the Agreement.
Marketing
Please submit a Marketing Plan to the City Special Events Coordination by first meeting
coordination date. The Chamber shall provide marketing for the Festival including but
not limited to the following:
° Press releases.
¢ Posters distributed to local businesses and the City of West Chicago.
¢ Signage along major entrances into the City of West Chicago.
° Create a Facebook Event for Railroad Days, at least 1 month prior
to event date, to include event details (entertainment, fireworks,
activites, etc)
¢ Runa "boosted ad" for the Facebook Event page to start at least
one month prior to event date with a spending of at least $500 of
sponsorship money that targets a 10-15 mile radius from West
Chicago.
¢ Update website, Facebook event, etc with entertainment schedule,
hours of event, etc.

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER:
Contract with Phalen Consulting Inc. for
City Museum management services FILE NUMBER:
poonningranuatyaleoe> COMMITTEE DATE: December 16, 2024
Resolution 24-R-0095 COUNCIL AGENDA DATE: December 16, 2024
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE Lalu Chew
CITY ADMINISTRATOR REVIEW: Michael Guttman SIGNATURE
ITEM SUMMARY:
The contract with Phalen Consulting, which supplies City Museum management services, was last
approved in 2019. The contract allows for an automatic one (1) year renewal, unless there is a request
from either party to renegotiate. Phalen Consulting has requested a fee increase, which opened up the
contract for discussion.
As proposed, the annual fee would increase by approximately 3% to $90,900. Other components of the
contract were updated to reflect the current reporting structure, align timelines with City operations, provide
flexibility on the hours of operation by specifying hours open per year, update provisions related to
employees of Phalen Consulting, and removal of annual goals from the contract. Goals for the Museum will
be set annually in advance of the budgeting process and the status of which reported quarterly.
Phalen Consulting has managed the City Museum since 2012. The history of contract amounts is as
follows:
Year Amount Increase
2012 $70,200
2014 $73,500 | 4.7%
2016 $84,000 | 14.3%
2019 $88,200 | 5.0%
2024* $90,900 |3.1%
* Current request
A copy of the contract is attached to the Resolution.
ACTIONS PROPOSED:
Consideration of Resolution 24-R-0095 authorizing the Mayor to execute a contract with Phalen Consulting
Inc. for City Museum management services in an amount not to exceed $90,900 annually starting January
1, 2025.

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COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.
Attachment: Resolution with Contract

===== PDF PAGE 29 =====
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RESOLUTION NO. 24-R-0095
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT BETWEEN THE CITY OF WEST CHICAGO AND
PHALEN CONSULTING INC.
FOR CITY MUSEUM MANAGEMENT SERVICES
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session
assembled, that the Mayor is hereby authorized to execute a certain Contract by and between
the City of West Chicago and Phalen Consulting Inc. for museum management services in an
amount not to exceed $90,900 annually, in substantially the form attached hereto and incorporated
herein as Exhibit A.
APPROVED this 16th day of December 2024.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager Valeria Perez

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Exhibit A to Resolution 24-R-0095
AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND PHALEN
CONSULTING FOR THE OPERATION OF THE WEST CHICAGO CITY MUSEUM
This Agreement (hereinafter “AGREEMENT™”) is entered into this 16th day of December,
2024 between the City of West Chicago, an Illinois Municipal Corporation, (hereinafter "CITY")
with offices located at 475 Main Street, West Chicago, Illinois 60185, and Phalen Consulting, Inc.
(hereinafter, “PHALEN”) with offices located at 787 Hickory Lane, West Chicago, Illinois 60185.
RECITALS
WHEREAS, the CITY owns and operates the West Chicago City Museum and its ancillary
buildings (hereinafter “MUSEUM”), where a collection of West Chicago historical artifacts and
exhibits are housed and or displayed; and
WHEREAS, Sara Phalen, sole shareholder of PHALEN, has been affiliated with the
MUSEUM, either as an employee or an independent contractor, since 2006, and has worked
extensively in all areas of the institution and is educated and professionally trained in the management,
oversight, operation and direction of museums and non-profit entities; and
WHEREAS, the CITY desires to have PHALEN provide professional consulting services
in the operation of the MUSEUM and employ its expertise in operating educational facilities and
programming to create new and exciting ways to present the history and culture of the CITY and to
preserve and care for the approximately 36,000 item permanent collection which the CITY holds in
public trust and an additional 20,000 items that are part of the MUSEUM research collection; and
WHEREAS, PHALEN desires to provide professional consulting services for the operation
of the MUSEUM; and
WHEREAS, the parties desire to enter into this AGREEMENT in order to provide a full
statement of their respective obligations in connection with PHALEN’S exclusive, non-transferable
license to operate, occupy and utilize the MUSEUM.
NOW, THEREFORE, in consideration of the promises and mutual covenants herein, and
other good and valuable consideration acknowledged by the parties, the parties agree as follows:
ARTICLE I. SPACE, STAFF, EQUIPMENT, AND MISCELLANEOUS ITEMS
1.1 Description of Space and Use: The physical premises to be operated by PHALEN
shall include the four facilities listed in Attachment “A” attached hereto and made a
part hereof, which facilities constitute the physical premises of the MUSEUM.
1.1.1 PHALEN agrees to operate the MUSEUM and its buildings in compliance

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1.2
1.3
1.4
1.5
with the mission of the MUSEUM, as follows: “The West Chicago City
Museum is a dynamic history and art center that inspires and involves the
community through research, programs and exhibits”.
Staffing: PHALEN shall provide all staff necessary to support the operation of the
MUSEUM in a manner that is consistent with the ethics, standards and professional
practices of the American Alliance of Museums (www.aam-us.org) which are
incorporated herein by reference.
1.2.1 PHALEN shall serve as the Director/Curator of the MUSEUM, and shall be
responsible for fulfilling the responsibilities described in Attachment B,
attached hereto and made a part hereof.
1.2.2 PHALEN may employ or contract with support staff for educational and
collection management purposes at its sole cost and expense. Support staff
employed or contracted by PHALEN shall not be considered employees of the
CITY. PHALEN shall be responsible for complying with all existing federal,
state and local employment laws.
Hours of Operation: PHALEN agrees that the MUSEUM shall be open to the public
not less than two (2) days per week, except that the MUSEUM will be closed for all
holidays recognized by the CITY. The total number of hours the MUSEUM shall be
open to the public are specified in Attachment B, which accommodates expanded
hours for special events and increased visitation during the summer, to include at least
six (6) hours on Saturdays. MUSEUM hours shall be posted for the public on the
MUSEUM'S entrance and on the MUSEUM portion of the City website.
Museum Entrance Fees and Donations: PHALEN agrees that no fee will be charged
as an entrance or other user fees to the MUSEUM. Any monetary donations accepted
by PHALEN, as the Director/Curator of the MUSEUM, shall be deposited into the
Museum Trust Account as managed by the Friends of the West Chicago City Museum
(hereinafter “FRIENDS”), a 501(c)(3) organization, whose sole purpose is to support
the MUSEUM and its mission through fundraising.
Furnishings and Equipment: For the purposes of operating the MUSEUM and
otherwise carrying out its responsibilities under this AGREEMENT, PHALEN may
utilize CITY’S existing furniture (e.g., desks, chairs, tables, etc.) and equipment (e.g.
computer hardware, copier, fax, microfilm, scanner, software, telephones, etc.)
presently at the MUSEUM. PHALEN shall exercise reasonable care and shall be
responsible for protecting and presenting said furniture and equipment. CITY shall
be responsible for the maintenance agreements for all equipment (e.g. copier, two
computers, microfilm reader and software). CITY shall be responsible for the
replacement of said furniture and equipment when needed as solely determined by the
CITY. Requests for furniture and equipment replacement, and for any software
additions or upgrades, must be made in writing by PHALEN by September 1* of each
year for purchase in the subsequent fiscal year, notwithstanding an emergency, and

===== PDF PAGE 32 =====
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1.6
1.7
1.8
approved by the CITY in writing prior to the purchase.
1.5.1 CITY shall continue to maintain MUSEUM computer files on a server and
provide technical support, to the extent maintenance and support is currently
provided.
1.5.2 PHALEN shall promptly report in writing to the Director of Business &
Community Relations and the current City staff member as applicable, any
problems with the condition and/or operation of any furniture or furnishings.
PHALEN shall promptly report in writing to the Director of Business &
Community Relations and the Assistant City Administrator any problems with
the condition and/or operation of equipment, which should include all requests
for equipment maintenance or repair.
1.5.3. PHALEN shall not add any software products, upgrades, applications or make
any other changes to computer equipment without prior written authorization
of the CITY.
Operating Supplies: PHALEN shall provide, at its own cost and expense, all
necessary office and museum-related supplies needed in order to provide the required
services under the AGREEMENT.
Custodial Services, Facility Maintenance, Security and Utilities: CITY shall continue
to provide custodial services, building maintenance, ordinary utilities, security
services and capital improvements as needed and as determined by the CITY for all
four buildings comprising the MUSEUM.
1.7.1. PHALEN shall notify the CITY of any building maintenance issues that arise.
CITY shall use its best efforts to timely notify PHALEN of any work that is
done to remedy any building maintenance issues.
1.7.2. City, or PHALEN if designated in writing and with at least seven (7) days
notice, shall be responsible for the completion of the monthly maintenance
and safety checks as required by the CITY by the 5" of each month and shall
immediately thereafter transmit the required documentation to the Facilities
Management Superintendent. Any and all issues that arise out of these checks
must be reported to PHALEN within five (5) business days of completion.
PHALEN shall have five (5) business days to remedy any violations.
Other City Services: The CITY shall allow PHALEN, for purposes of operating the
MUSEUM and otherwise carrying out its responsibilities under this AGREEMENT,
to have MUSEUM information uploaded to the CITY website; to use the GIS; and to
provide the CITY marketing materials and information to publicize the MUSEUM.
PHALEN may also use certain equipment at City Hall including the copier, postage
meter and folding machine. Any additional requests for CITY services or to use CITY
equipment shall be made in writing to the CITY. PHALEN shall not use said outlets

===== PDF PAGE 33 =====
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1.9
1.10
1.11
1.12
for any use not approved by the CITY.
Additional Alterations: PHALEN shall not, without the prior written consent of the
CITY, make any alterations, improvements or additions to the MUSEUM buildings.
Such alterations shall be requested by PHALEN in writing. The CITY’S refusal to
give said consent shall be conclusive. The CITY has the sole authority to give consent
to any non-structural changes, including, but not limited to installation of shelving
units and modification of existing fixtures. It shall be PHALEN’S responsibility to
provide assurance that all improvements are consistent with the MUSEUM building’s
status on the National Register of Historic Places.
1.9.1 With prior written approval of the CITY, PHALEN may make agreed upon
alterations using volunteer or paid labor of choice. The CITY is not
responsible for any costs associated with PHALEN’s election to do so and the
alterations, improvements or additions done to the MUSEUM buildings.
Right of Access: CITY shall be entitled to access to the MUSEUM twenty-four (24)
hours a day, without prior notice. CITY staff and agents will notify PHALEN of
access to the MUSEUM outside of operating hours as a courtesy.
Right of Use: CITY shall be entitled to use MUSEUM facilities for other CITY uses
provided twenty-four (24) hours’ written notice has been provided to and
acknowledged by PHALEN, except in the case of emergencies. PHALEN shall retain
the right to object to any Right of Use request by CITY solely for conflicts arising
from scheduling or concurrent programming, except in the case of emergencies. Such
objection shall not be unreasonably given. CITY shall retain the final say in Right of
Use.
Fundraising Board: CITY and PHALEN hereby acknowledge that the FRIENDS was
established in 2005 to support the MUSEUM through fundraising efforts. The
FRIENDS is not a third-party beneficiary to this AGREEMENT.
1.12.1 CITY and PHALEN acknowledge that the purpose of the FRIENDS is
fundraising for the MUSEUM. CITY and PHALEN agree that it is neither
the intent of this AGREEMENT to grant the FRIENDS any authority over
PHALEN as it relates to the MUSEUM’S operations and staff, nor any ability
to direct or decide the programming or operations of the MUSEUM, which
shall be at the sole discretion of PHALEN and consistent with this
AGREEMENT.
1.12.2 CITY and PHALEN acknowledge that the FRIENDS is a 501(c)3 not-for-
profit corporation and operates independently through its bylaws.
1.12.3 CITY and PHALEN acknowledge that the FRIENDS holds monies that are
generated through its own activities and that the MUSEUM, CITY and
PHALEN have no control over such monies.

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1.12.4 CITY and PHALEN acknowledge that the FRIENDS holds monies that are
raised through MUSEUM activities and are held in trust for the MUSEUM
and its operations in an account separate from the account described in 1.12.3.
The MUSEUM, under PHALEN’S direction, shall account to the FRIENDS
and the CITY (the latter only as it relates to monies spent on facility
improvements) how these monies are utilized.
ARTICLE II. OPERATING FEE AND REPORTING
2.1
2.2
2.3
Occupancy Granted: CITY agrees to provide PHALEN an exclusive, non-
transferable approval to occupy and utilize the space of the MUSEUM, as set forth in
this AGREEMENT, at no cost. PHALEN must register the business with the CITY
annually but will not be charged a renewal fee.
Operating Fee: For a period of one (1) year beginning January 1, 2025, the CITY
shall compensate PHALEN with an annual Operating Fee of ninety thousand nine
hundred and 00/100 dollars ($90,900.00) for operating the MUSEUM and otherwise
carrying out its responsibilities under this AGREEMENT. CITY agrees to pay
PHALEN in twelve (12) equal monthly installments of seven thousand five
hundred seventy-five dollars ($7,575.00). For purposes of payment, PHALEN
shall submit to the CITY an invoice that shall be e-mailed to the CITY no later than
six (6) business days prior to the date of the first City Council meeting of each
month. Payment to PHALEN shall be made following approval by the City
Council. PHALEN agrees to timely deposit, within thirty (30) days of check issue
date, all checks issued by the City that are made payable to PHALEN. PHALEN
agrees to reimburse the CITY for any and all bank fees that are associated with the
replacement of lost or stale-dated checks as a result of PHALEN’S failure to timely
deposit such checks.
2.2.1 Should one of the parties wish to create a successor agreement, including
altering the amount of the operating fee, written notice must be provided to
the other party at least ninety (90) days prior to the expiration of the then
current term.
2.2.2 Should the agreement be terminated early, CITY shall not be obligated for any
further payments (for the remainder of the contract) to PHALEN.
PHALEN shall provide quarterly reports, for each calendar year quarter, to the CITY
or before the last day of January, April, July and October, beginning in January 2025.
The format of said reports shall be as may be mutually agreed upon by CITY and
PHALEN the content shall include, but is not limited to, the following:
2.3.1 PHALEN shall provide reports to CITY regarding the number of visitors to
MUSEUM exhibits, participants in educational programs, and attendance at

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events as well as its progress toward achieving the Goals detailed in
Attachment B.
2.3.2 PHALEN shall provide reports to CITY regarding revenues from donations,
educational programs and events.
2.3.3. PHALEN shall provide reports to CITY detailing all expenditures made from
the Operating Fee set forth in Paragraph 2.2, correlating to the suggested
budget set forth in Attachment C, which is incorporated into this
AGREEMENT by reference.
2.4 PHALEN shall annually make a presentation to the applicable Standing Committee
of the City Council during the first calendar quarter of each year, reporting on the
operations from the past year.
2.5 The Director of Business & Community Relations will be responsible for
AGREEMENT oversight, receiving the quarterly reports from PHALEN, and serving
as the primary CITY contact for PHALEN.
ARTICLE I. COLLECTIONS
3.1 Collection Ownership: CITY shall retain its ownership of the Museum Collection as the
holder of the historic collection in the public trust.
3.2 Collection Use: PHALEN shall be given use of the Museum Collection to fulfill its
obligations under this AGREEMENT. PHALEN shall act within the current policies of
the MUSEUM, as enumerated in the MUSEUM’S Collection Policy set forth in
Attachment D, which is incorporated into this AGREEMENT by reference. PHALEN
shall utilize the Museum Collection to generate revenues through programming, research
fees and other activities that further the mission of the MUSEUM. Fees generated will be
held in the MUSEUM trust account supervised by the FRIENDS. Revenues collected
shall be included in reporting as stated in Paragraph 2.3.2.
3.3 Collection Care: CITY shall have the following responsibilities in connection with the
maintenance of the Museum Collection:
3.3.1 CITY shall continue to insure the Museum Collection against loss or damage.
PHALEN shall assist the CITY in all ways needed to comply with insurance
requirements.
3.3.2 CITY shall provide adequate space for the storage and care of the Museum
Collection, currently accomplished through the Museum Off-Site Storage
facility located at 126 McConnell Street. CITY shall provide PHALEN with
one-hundred twenty (120) days notice of any changes to be made in off-site
storage of the Museum Collection and a proposed plan for adequate
replacement of Collection storage that is consistent with the policies and

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guidelines of the American Alliance of Museums (www.aam-us.org).
ARTICLE IV. LIABILITY AND RISK MANAGEMENT
4.1
4.2
4.3
44
4.5
Indemnification /Hold Harmless Provision: To the fullest extent permitted by law,
PHALEN hereby agrees to defend, indemnify and hold harmless the CITY, its
officials, agents and employees, against all injuries, deaths, loss, damages, claims,
patent claims, suits, liabilities, judgments, costs and expenses (including attorneys
fees), which may in anywise accrue against the CITY, its officials, agents and
employees, arising in whole or in part or in consequence of the performance of this
work by PHALEN, its employees, subcontractors or volunteers, or which may in
anywise result therefore, except that arising out of the sole legal cause of the CITY,
its employees or agents, PHALEN shall at its own expense, appear, defend and pay
all charges of attorneys and all costs and other expenses arising therefore or incurred
in connections therewith, and, if any judgment shall be rendered against the CITY,
its officials, employees and agents, in any such action, PHALEN shall, at its own
expense, satisfy and discharge the same.
Exceptions to Indemnification: CITY shall maintain, hold and be obligated to hold
Comprehensive General Liability Insurance on the MUSEUM, its guests, visitors and
program participants. PHALEN shall provide the City with a list of active volunteers
by the fifth day of each month, and PHALEN shall be responsible for obtaining
executed hold harmless waivers for all volunteers that comply with current CITY
policy. Prior to the performance of service by volunteers, PHALEN shall provide hold
harmless waivers to CITY for any and all active volunteers.
Survival of Indemnification: The indemnification described above shall not be limited
by reason of the enumeration of any insurance coverage herein provided, and it shall
survive the termination of this AGREEMENT.
Default: A Party shall be in default if that party breaches a material term of this
Agreement. However, no party shall be in default of its performance of its
obligations under this Agreement unless it shall have been provided thirty (30) days’
written notice specifically setting forth the alleged default and an opportunity to cure
the same. Defaults shall be cured within seven (7) calendar days of receipt of said
notice. In the event of default, either party may pursue such remedies as a result
thereof as are available at law or equity.
Insurance: PHALEN shall provide the CITY with an original Certificate of Insurance
for the term of this Agreement for General Liability: $1,000,000 combined single
limit per occurrence for bodily injury and property damage and $1,000,000 per
occurrence for personal injury. The general aggregate shall be twice the required
occurrence limit. Minimum General Aggregate shall be no less than $2,000,000, or
a project/contract specific aggregate of $1,000,000.
Policy is to contain: the CITY, its officials, employees, agents and volunteers

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covered as additional insured’s as respects to liability arising out of PHALEN’S
work including activities performed by or on behalf of PHALEN. The coverage
shall contain no special limitations on the scope of protection afforded to the City,
its officials, employees, agents and volunteers. PHALEN’S coverage shall be
primary and non-contributory as respects the CITY, its officials, agents, employees and
volunteers. Any insurance or self-insurance maintained by the City, its officials,
employees, agents and volunteers shall be in excess of PHALEN’S insurance and shall
not contribute with it. The Certificate shall also list the CITY as loss payee with CITY
named as cancellation notice recipient.
PHALEN shall furnish the City with an original certificate of insurance naming the
City, its officials, employees, agents and volunteers as additional insureds, and with
original endorsements affecting coverage required by this clause. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf. If applicable, PHALEN shall include all
subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be subject
to all of the requirements stated herein.
Business Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
PHALEN shall also provide Workers’ Compensation coverage with statutory limits
and Employers’ Liability limits of $500,000 per accident should PHALEN have any
employees. If PHALEN should have any employees, PHALEN shall agree to waive
all rights of subrogation against the City, its officials, employees, agents and volunteers
for losses arising from work performed by PHALEN for the City.
4.6 Reporting Requirements: PHALEN shall follow policies and requirements of the
CITY and IML-RMA regarding reporting of accidents or other incidents associated
with potential liability at the MUSEUM, and shall report accidents and/or injuries to
the Director of Business & Community Relations within twenty-four (24) hours of the
incident.
ARTICLE V. TERM AND TERMINATION OF AGREEMENT
5.1 Term. This AGREEMENT shall become effective on January 1, 2025 and may be
terminated with cause upon immediate notice or without cause, upon ninety (90) days
prior written notice to the other party.
5.2 Suitable Replacement: If PHALEN elects to terminate this AGREEMENT, PHALEN
shall be responsible for selecting and recommending a suitable replacement candidate.
This recommendation shall not be binding in any way on the CITY.
5.3 Automatic Renewal: Beginning on January 1, 2026 and the annual anniversary thereafter,

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unless either party elects to terminate this AGREEMENT as defined in Paragraph 5.1 or
provides notice to renegotiate as defined in Paragraph 2.2.1, this AGREEMENT shall
automatically renew for an additional one (1) year.
5.4 Surrender _of Possession: Upon the expiration of the Term or upon the termination of
PHALEN’S right of possession, PHALEN shall forthwith surrender the premises of the
MUSEUM, as described in Article I, to the CITY in good order, repair and condition,
ordinary wear and tear excepted. Any interest of PHALEN in the alterations,
improvements, and additions to the MUSEUM (including without limitation all carpeting
or floor covering) made or paid for by CITY or PHALEN, excluding any of the
PHALEN’S personal property, shall, without compensation to PHALEN, become
CITY’S property at the termination of this AGREEMENT by lapse of time or otherwise,
and such alterations, improvements and additions if they are to be relinquished shall be
relinquished to CITY in good condition, ordinary wear and tear excepted. If PHALEN
holds over after said date, it shall be liable to the CITY in the amount of two hundred
dollars ($200.00) per day for every day or portion thereof that remains.
5.5 Surrender of Funds: If this AGREEMENT is terminated early by either party or at the
end of the AGREEMENT term, PHALEN shall provide an accounting of any monies
provided by the CITY but not yet expended. PHALEN shall remit these funds, less all
encumbrances including PHALEN’S fees, within thirty (30) days of the termination date
of this AGREEMENT. If PHALEN holds over after said date, it shall be liable to the
CITY in the amount of two hundred dollars ($200.00) per day or portion thereof that
remains.
ARTICLE VI. GENERAL PROVISIONS
6.1 Independent Contractors: The provisions of this AGREEMENT are neither intended to
create nor shall any be deemed or to be construed by the parties to create any relationship
between the parties hereto other than that of independent entities contracting with each
other solely for the purpose of effecting the provisions of this AGREEMENT.
6.1.1 PHALEN shall not be entitled to participate in any plans, arrangements, or
distributions by the CITY pertaining to or in connection with any pension,
insurance, or similar benefits for CITY employees. In addition, the CITY
shall have no responsibility for withholding income tax, social security tax,
or unemployment insurance from the compensation paid to PHALEN.
PHALEN’S compensation shall be reported on IRS Form 1099, or such
successor and/or additional forms as may be required from time to time by
the United States Internal Revenue Service.
6.1.2 PHALEN is retained by the CITY only for the purpose and to the extent set
forth in this AGREEMENT, and its relation to the CITY during the period
or periods of this AGREEMENT and services hereunder, shall be that of an
independent contractor, and it shall not be authorized to act as agent,
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6.2
6.3
6.4
6.5
6.6
employee, servant or officer of the CITY. Sara A. Phalen, sole shareholder
of PHALEN, shall be free to dispose of such portion of her time, energy,
and skill during such hours as she is not performing services for the CITY
in such manner as she sees fit and to such persons, firms and corporations
as she sees advisable.
6.1.3 PHALEN shall provide a W-9 form to the City as required for independent
contractors.
Entire Agreement: Modification: _ This AGREEMENT contains the entire
understanding of the parties with respect to the subject matter hereof and supersedes
all prior agreements, oral or written, and all other communications between the parties
relating to such subject matter. This AGREEMENT may not be amended or modified
except by mutual written agreement.
Compliance with Applicable Law: Each party agrees to comply with all applicable
local, state and federal law.
Governing Law_and_ Jurisdiction: This AGREEMENT shall be construed in
accordance with the laws of the State of Illinois. The parties agree that the exclusive
venue for resolving any disputes arising from or under the terms of this
AGREEMENT shall be in the 18" Judicial Circuit Court of DuPage County, Illinois.
Partial Invalidity: If any provision of this AGREEMENT is prohibited by any
applicable law or court decree, said prohibition shall not invalidate or affect the
remaining provisions of this Agreement.
Notices: All notices hereunder by either party to the other shall be in writing,
delivered personally, by certified or registered mail, return receipt requested, or by
Federal Express or Express Mail, and shall be deemed to have been duly given when
delivered personally as follows:
If to PHALEN:
Phalen Consulting, INC
c/o Sara A. Phalen
787 Hickory Lane
West Chicago, Illinois 60185
If to the CITY:
City of West Chicago
475 Main Street
West Chicago, Illinois 60185
Attention: Michael Guttman, City Administrator
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or to such other persons or places as either party may from time to time designate by
written notice to the other.
6.7. Waiver: A waiver by either party of a breach or failure to perform hereunder shall not
constitute a waiver of any subsequent breach or failure.
6.8 Captions: The captions contained herein are used solely for convenience and shall not
be deemed to define or limit the provisions of this AGREEMENT.
6.9 Assignment; Binding Effect: CITY shall not assign or transfer, in whole or in part,
this AGREEMENT or any of CITY’S rights, duties or obligations under this
AGREEMENT without the prior written consent of PHALEN, and any assignment or
transfer by CITY without such consent shall be null and void. This AGREEMENT
shall inure to the benefit of and be binding upon the parties hereto and their respective
heirs, representatives, successors and permitted assigns.
6.9.1 PHALEN shall not assign or transfer, in whole or in part, this AGREEMENT
or any of PHALEN’S rights, duties or obligations under this AGREEMENT
without the prior written consent of the CITY, and any assignment or transfer
by PHALEN without such consent shall be null and void. This
AGREEMENT shall inure to the benefit of and be binding upon the parties
hereto and their respective heirs, representatives, successors and permitted
assigns.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and
year first written above.
For: For:
City of West Chicago Phalen Consulting, Inc.
Michael Guttman, City Administrator Sara A. Phalen
Date Date
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Attachment A
Buildings Comprising the Museum
The following four buildings, collectively described as “MUSEUM,” will be governed under this
AGREEMENT. All of the following addresses are located in West Chicago, Illinois.
1.) West Chicago City Museum, 132 Main Street - utilized as a public gallery space, limited
MUSEUM Collection storage, and offices;
2.) Museum Off-site Storage Facility 126 McConnell Street - utilized as a storage facility for the
MUSEUM Collection;
3.) CB&Q Depot, 134 Turner Court - building of historic significance being utilized for
educational programming; and
4.) Sesquicentennial Display Building, 424 Main Street - display building showcasing railroad
engine model.
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Attachment B
Responsibilities of Director/Curator
Director/Curator will oversee the management of the museum collection, archival materials and
objects, including acquisition, preservation and exhibition of items. Provide leadership,
coordination and supervision for support staff and volunteers. Average 25 hours of work a week
and open the museum to the public for approximately 800 hours per year.
Education: develop, plan, coordinate, present, and schedule historical education programs
which would include:
e Create materials and workshops for teachers to use as learning aids
e Teach lessons to students at schools
e Conduct field trips
e Work with school teachers, scout leaders, and other community resources
to develop, implement, and evaluate existing and new programs which meet
each group’s specific needs
Organize the Summer Passport Program:
e Prepare Passport page for museum and additional advertising page for
Depot open days and other events and distribute Passport
e Prepare Passport worksheet for visitors to use in museum
e Collect passports turned in and provide certificates
Exhibits/Displays:
e Present and exhibit variety of collection for the public to readily view in the
museum and in at least two community locations annually
e Research and create new displays
e Enhance current displays
Volunteers: recruit, train, and schedule as needed
Building Maintenance: work with the CITY on buildings’ maintenance, upgrades and
repairs
Collection:
Maintain records and accession all new artifact donations
Maintain collection database
Properly store or display new artifacts
Continue progress on full museum collection inventory
Work towards digitization of museum collection
Administer the Collections Policy
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Research Library:
Maintain the Research Library
Assist visitors researching topics and supervise researchers using museum
materials
Communications:
Assist in preparing annual budget and project cost estimates concerning the
museum and informing CITY as to amounts that should be included in the
upcoming budget.
Work in conjunction with the Community & Business Relations
Department to promote MUSEUM activities.
Send press releases to newspapers, media, etc. to announce new exhibits
and programs
Establish communications and good public relations within the community
Engage with the community through the Friends of the Museum’s social
media channels and website
Grant Writing for Additional Funding:
Programs:
e
Work to secure financial support for preservation efforts and museum
services.
Seek out, apply for, and manage grant funding for educational programs.
Create or schedule programs of a historical nature to attract more visitors
Advertise the programs
Conferences and Workshops:
Attend conferences and workshops to stay current on collection
preservation and museum best practices
Network with other museum personnel
Attend regional and local meetings
Community Events:
Participate in city-wide event committees
Participate in city-wide events including, but not limited to, Blooming Fest,
Mexican Independence Day, Downtown Trick or Treat, Frosty Fest
Have a physical presence at community gatherings
Institutional Goals: work with City Staff and the Director of the Community & Business
Relations Department to establish annual institutional goals and other metrics for museum
growth and strategic planning
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Attachment C
Working Budget
The Working Budget outlines the funds to be utilized by PHALEN in the fulfillment of the
AGREEMENT. The Working Budget shall not bind expenditures. PHALEN shall have the
discretion to utilize the full budgeted amount for MUSEUM’S purposes with the Working Budget
as a guide.
Training and
tuition
Membership
dues/Subscriptions
Printing and
binding
Advertising
Other contractual
services
Computer/office
supplies
Tools &
equipment
Educational
exhibitions
Educational
programming
Miscellaneous
commodities
Collection
maintenance
Additional arts
programming
Total
Amount
$60,900
$1,500
$1,500
$500
$300
$2,000
$5,000
$2,200
$5,200
$7,800
$1,000
$2,000
$1,000
$90,900
Description
Contractual director $35,400. Other contract support staff
(educational coordinator, collections assistant) $25,500
Additional education, conferences
Membership and dues in professional associations,
subscription to professional association publications
Printing costs
Additional advertising
Consultant fees.
General day to day supplies
Everyday maintenance equipment
Exhibit costs
Programming costs
Miscellaneous costs to recognize superior volunteers,
exterior decorations (open sign, flower, etc.)
Archival materials and other collection care items
Continue museum participation and support in the West
Chicago Artist-in-Residency Program
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Attachment D
Collections Policy
I. Statement of Mission and Purpose
The West Chicago City Museum was established by Ordinance No. 1265 on April 7, 1975 asa
division of the City of West Chicago. Our Mission: The West Chicago City Museum is a
dynamic history and art center that inspires and involves the community through research,
programs and exhibits.
The West Chicago City Museum holds its collection in the public trust and exists for the public’s
informational and educational benefit. The West Chicago City Museum maintains professional
standards as set forth by the American Association of Museums and plans for the growth,
development, care and use of its collections. While the collections are accessible to the public,
limitations on use may be made to insure preservation of the collection.
II. Scope of Collection
The primary focus of the Museum’s collection is the growth and development of the West Chicago
community, from pre-settlement (before 1830) continuing to the present. The predominant ethnic
groups and their patterns of immigration will be actively collected.
Railroad history as it relates to the settlement and growth of West Chicago will be a secondary
collection. The Museum will collect materials relating directly to the past and present network of
railroads passing through West Chicago. Due to storage constraints, railroad equipment will be
collected only if in good or excellent condition.
Materials representative of nineteenth and twentieth century rural and community life in northern
Illinois will be selectively collected.
The Collections Plan will direct which items will be considered for the permanent collection based
on criteria determined through the study of objects already in the collection and identified collection
gaps (Appendix B). The Collections Plan shall be updated every five (5) years.
III. Collection Objectives
The Museum will collect materials which support its purpose, and enhance the present collections.
Materials collected will be for use in exhibition, education or research. There are 3 types of collections
as well as reference materials.
A. Museum Collection: primary collection comprised of original or unique artifacts or
documents of high quality. These are to be accessioned (described, assigned and marked
with a unique number) into the permanent Museum holdings.
B. Education Collection: Non-accessioned items which may be reproductions or originals of
lower quality, or any expendable material intended for use in educational programs or used
to support exhibits. These items are to be tracked through object numbering but are not
accessioned.
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C. Research Collection: primary and secondary sources that provide context and/or contact
reference materials important to the Museum Collection and local history but that can be
found elsewhere and does not require extensive care to protect and preserve.
IV. Acquisition
A. Definition: Acquisition is the process of obtaining complete and total ownership and
physical possession of object(s). Each acquisition places demands on the Museum’s
resources.
B. Criteria: Materials must meet the following criteria before being acquired by the Museum.
1) Items shall be relevant to and consistent with the purpose and activities of the Museum.
2) The Museum shall be able to care for items according to professionally accepted museum
standards, and make them accessible as preservation considerations permit. For example,
the special storage requirements of items of excessive size must be considered.
3) Title to all objects acquired shall be free and clear, without restriction to use or future
disposition.
4) Materials must, if possible, have provenance documented.
5) All moral, legal and ethical implications shall be considered.
Any exceptions to the above criteria must have director’s approval.
C. Procedure for Acquisition: The Museum staff has the authority to acquire materials for the
collection within the limits of the approved budget. The Museum curator and director have
the authority to accept property for the collections. A bill of sale or similar record will be kept
to document new acquisitions obtained by purchase.
The formal process of accepting materials into the permanent collection is known as
accessioning. A deed of gift must be signed to document the transfer of ownership of objects
acquired by gift or exchange (Appendix C). All donations to the Museum are tax deductible
to the full extent of the law. Gifts to the Museum will be acknowledged by letter in a prompt
manner by the registrar.
Permanent records shall be maintained for all Museum acquisitions in accordance with
professional museum standards. All accession records and files will be stored and handled
with proper care. Permanent registration records will be on acid-free paper and a duplicate
set will be maintained off-site.
In compliance with current federal income tax regulations, Museum staff are prohibited from
providing the donor with appraisal services. Museum staff may, however, recommend
qualified appraisers.
Museum staff may attempt to identify an item brought in by the public and deposited no longer
than 30 days. After notification items left longer than 30 days will be considered abandoned
property, and as such are subject to state law (Public Act 90-0604,
http://www. ilga.gov/legislation/publicacts/pubact90/acts/90-0604.html).
D. Means of Acquisition: Materials shall be acquired by purchase, commission, bequest, gift,
exchange, field collection, abandonment, or any other transaction whereby title to the object
passes to the Museum and the object becomes part of its collections. No materials or object
shall be acquired which are known to have been illegally collected in the U. S. contrary to
state law, federal law, regulation or treaty.
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V. Deaccession
A.
Definition: Deaccession is the process of removing accessioned material from the Museum
Collection permanently. The deaccession process will be carried out in a conscientious
manner, with the Museum staff exercising care and thorough deliberation.
. Criteria: Museum materials considered for deaccession must meet at least one of the
following criteria.
1) The material is not within the scope of the Museum’s acquisition policy.
2) The material is a duplicate.
3) The material lacks physical integrity.
4) The material is in a state of deterioration so as to be useless.
5) The material can no longer be preserved or properly stored by the Museum.
6) The material has failed to retain its identity or authenticity, or has been lost or stolen, and
remains lost for longer than 5 years.
7) The material is no longer useable for Museum purposes, or has inadvertently been
accessioned twice.
Procedure for Deaccession: Any staff member may recommend material for deaccession if
one or more criteria for deaccession have been met. All materials proposed for deaccession
will undergo a careful staff inspection and discussion of the provenance of the material, its
source, reasons for deaccession, and recommended means of disposal. The director will
recommend or disapprove the deaccession, and will in writing designate the means of
disposal (Appendix D). After presentation of the proposed deaccession(s) by the director to
the Community Affairs Committee, the Committee shall either reject the proposed
deaccession(s) or recommend the deaccession(s) to the City Council. The City Council
shall, with that advice and consent, approve or disapprove of the deaccessioned materials.
Means of Disposal:
1) Priority will be given to placing deaccessioned material of a research nature in an
institution where it will be accessible to researchers.
2) Materials may be sold at a public or private auction or directly to a private party.
3) Materials may be exchanged for other materials needed by the Museum for its collections,
if they are within the scope of the Museum’s acquisition policy.
4) Discard.
5) Transfer to the Museum’s non-accessioned collection.
Ethics: There will no sale, gift or transfer of materials to Museum employees, City of West
Chicago elected officials, City Council members or their immediate family or
representatives (unless those materials were available through a disposal process totally
public in nature.)
Proceeds: All proceeds obtained from the deaccession of Museum materials will be used
towards collection acquisitions or collection conservation.
. Public Disclosure: All materials subject to written donor restrictions that have been agreed
upon by the Museum and the donor shall not be deaccessioned until the staff has made an
effort to comply with the restrictions.
A complete record of deaccessions will be maintained.
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VI. Loans
A.
Definition: A loan is the temporary transfer of objects from one institution or individual to
another without transfer of ownership. Loans to the Museum and from the Museum are made
by means of a loan agreement (Appendices E, F).
. Period of Loan: Both incoming and outgoing loans will be made for a specified period, no
longer than 12 months. Loans may be renewed for an additional specified period. No
indefinite or long term loans are to be made.
. Outgoing Loans: Loans are made to other museums, historical societies, libraries or other
organizations, which meet all conditions of the loan agreement. Loans are made only for
educational, cultural or scholarly purposes, not for private profit-making interests.
Incoming Loans: Items may be borrowed from any appropriate owner. Lenders will be
acknowledged with proper credit. Borrowed items may be photographed or reproduced for
exhibit publicity.
Unclaimed Loans: Loans to the Museum that are unclaimed sixty days after the expiration
of the loan period and proper notification to lender, shall be considered abandoned property
and as such subject to state law (Public Act 90-0604). The museum may begin procedures
to accession or dispose of the objects.
Care: It is expected that the level of care given to objects on loan to the Museum will be the
same or greater than that given to objects within its collections. A condition report will be
made by Museum staff for each item borrowed or loaned. This report will be made at the
beginning and end of the loan period.
VII. Ethics
A.
B.
Standards: The Museum staff and volunteers shall conduct themselves in a professional
manner in accordance with the standards set forth in the AAM’s Museum Ethics.
Collecting: From the time of employment, Museum staff may not privately collect objects
which fall within the Museum collecting scope, thereby competing with the Museum. If an
item to be collected is of interest to both the Museum and the employee, the Museum has
the right of first refusal. Should the employee purchase an item of potential interest to the
Museum, the employee must bring it to the attention of the staff. The Museum will have
thirty days to purchase the item at the price paid by the employee or shall forfeit the right to
purchase.
Deaccession: Objects deaccessioned from the collection shall not be sold, given or
transferred to Museum employees, City Council members or their immediate family or
representatives unless disposed of in an entirely public manner.
Use of Collection: No member of the staff shall use the Museum collection for a non-
Museum related purpose.
Personal Gain: No member of the staff shall use their position with the Museum as a means
of obtaining personal gain, unless in an approved manner, for example, consultant work for
a fee.
20

===== PDF PAGE 49 =====
[Extraction: OCR (rendered-page OCR)]
VIII. Access and Security
The Museum staff will aim to provide maximum access to the collection for scholarly and educational
uses, while considering the security and conservation of the materials to be used.
A. Security: Security of the collection will be a priority of the Museum staff and volunteers.
At least one member of the Museum work force will be present in unsecured exhibit areas of
the Museum when visitors are present.
B. Research Use: Appointments are required to access materials within the collections.
Researchers must utilize collection materials in the presence of Museum staff during regular
hours of work.
Researchers will follow handling instructions and care guidelines given by staff, and will
complete a Record of Research form (Appendix G).
C. Reproduction: Reproduction of Museum materials for profit-making ventures may be
considered. A licensing agreement must be made with the Museum, and all copyright
restrictions must be followed.
21

===== PDF PAGE 50 =====
[Extraction: OCR (rendered-page OCR)]
WEST CHICAGO POLICE
DEPARTMENT
MONTHLY REPORT
OCTOBER 2024
ColinFleury, Chief of Police

===== PDF PAGE 51 =====
[Extraction: OCR (rendered-page OCR)]
TABLE OF CONTENTS
Organizational Chart eS
Department Overview vessseee 4
Personnel ames.
Criminal Activities weeeeee
Monthly Totals en)
Officer Activities essseeee LO
2

===== PDF PAGE 52 =====
[Extraction: OCR (rendered-page OCR)]
Organizational Chart
West Chicago Police Department
West Chicago Police Department Organizational Chart
Chief of Police
Analyst
Deputy Chief
Investigations/Support
Services Commander
Patrol Commander
Training Officer
Sergeant Sergeant
Patrol Officers Patrol Officers
Community Relations
Officer
Investigations Sergeant
General Case
Detectives
Administrative Sergeant
Taigeted Response
; Unit
HSI Detective
Gang/Narcotics
Detectives
Patrol Officers Patrol Officers
School Resource
Officers
Evidence Custodian
(CSO)
Records Personnel
Contractual

===== PDF PAGE 53 =====
[Extraction: OCR (rendered-page OCR)]
Department Overview
The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide
Quality Police Services, and Forge Community Partnerships with Integrity and Professionalism.
The police department has three divisions: the Office of the Chief of Police, the
Patrol Division, and the Investigations/Administrative Division.
The primary responsibility of the Office of the Chief of Police is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the Chief
of Police, the Deputy Chief of Police, and the Management Analyst.
The Patrol Division consists of Uniformed Patrol Officers, a Community Service Officer, and a
Training Officer.
The Investigations/Administrative Division consists of Detectives, School Resource Officers,
Evidence/Property, the Targeted Response Unit, the Community Relations Officer, the
Administrative Sergeant, the Records Unit, and Social Services.

===== PDF PAGE 54 =====
[Extraction: OCR (rendered-page OCR)]
Personnel
On October 8"", West Chicago Community High School students took a tour of the Police
Station.
On October 8", the Cadets learned to process a crime scene and interview victims. On October
23" the Cadets used this new knowledge to attempt to solve a crime. After processing the
scene and talking to the victim at the last meeting, they had a chance to interview potential
suspects. They also received forensic results for the evidence sent to the lab and ran
background checks on all involved parties. The Cadets will have one more meeting to put
everything together in hopes of figuring out who did it.
On October 18", Police Deputy Chief Cargola, Commander Reavely, and Records Clerk
Romero participated in the Homecoming Parade and handed out candy to children.
On October 26", K9 Officer Sauseda and K9 Kane participated in Trunk or Treat at the West
Chicago Community Library.

===== PDF PAGE 55 =====
[Extraction: OCR (rendered-page OCR)]
Criminal Activities
Criminal Defacement:
#2402032 Person(s) unknown spray-painted non-gang related graffiti on the south wall of the
George Street Tunnel.
#2402021 Person(s) unknown spray-painted non-gang related graffiti on the south wall of the
George Street Tunnel.
#2402042 Person(s) unknown spray-painted non-gang-related graffiti on the north side of a
building in the 500 block of Conde St.
#2402095 Person(s) unknown spay-painted gang-related graffiti on the sidewalk and a tree on
the northeast corner of Bishop St. and Glen Ave.
Criminal Damage to Property:
#2402120 Person(s) unknown damaged street signs at numerous locations. The signs had been
bent and creased.
#2402007 Person(s) unknown damaged a house in the 300 block of Barber St. The front
window had been damaged by what appeared to be BBs or pellets.
#2401893 Person(s) unknown damaged a vehicle in the 1200 block of Kings Ct. A beer can
had been thrown at the victim’s car, damaging the paint and denting the A-pillar.
#2401908 Person(s) unknown damaged a vehicle parked in the 1200 block of Kings. The paint
on the entire length of the driver’s side of the car had been scratched.
#2401923 Person(s) unknown shattered the rear window of a vehicle parked in the 200 block
of Allen Ave. A BB was found in the truck bed near the broken window.
#2401936 Person(s) unknown shattered the rear door to a business in the 300 block of Wilson
St.
#2401990 Person(s) unknown damaged a vehicle parked in the 100 block of Ingalton Ave. A
tire had its side wall punctured.
#2402033 Person(s) unknown damaged a street sign at Kenwood Ave. and Forest Ave. The
sign had been bent and creased.
#2402055 Person(s) unknown damaged a vehicle parked in the 400 block of W. Roosevelt Rd.
The front driver’s side window had three small holes in the glass created by unknown means.
6

===== PDF PAGE 56 =====
[Extraction: OCR (rendered-page OCR)]
#2402090 Person(s) unknown damaged a residence in the 1200 block of Gates St. A
landscaping brick had been thrown through a window.
#2402092 Person(s) unknown damaged a street sign at Elizabeth St. and Lester St.
Criminal Trespass to Motor Vehicle:
#2402005 A known person was observed opening the car doors of vehicles parked in the 1200
block of Kings Cir. A witness detained the suspect. Officers arrived, and the suspect admitted
he had been opening car doors. Additionally, the subject possessed a backpack that was
searched, and it was determined that the items in the backpack did not belong to the suspect.
The suspect, a juvenile, was released to his mother. The items were taken to the Police Station
and entered into evidence. The investigation is ongoing.
Theft:
#2402002 Person(s) unknown removed the speaker from an unattended E-bike in the 100 block
of Clara St. Loss is estimated at $400.00.
#2401996 Person(s) unknown removed a brass bowl from the lawn of a residence in the 400
block of Joliet St. Loss is estimated at $300.00.
Motor Vehicle Theft:
#2402022 A known person removed the victim’s vehicle from a residence in the 400 block of
E. Forest Ave. The victim and another subject had been involved in a motor vehicle crash.
The subjects agreed that a subject who lives in the 400 block of E. Forest Ave. would repair the
victim’s car. The victim dropped off the car. Attempts to reach the suspect have gone
unanswered. The victim later learned that the suspect moved and took her car. The
investigation is ongoing.
#2402124 Person(s) unknown removed the victim’s vehicle from the parking lot of Jewel Osco
located at 177 E. Roosevelt Rd. The owner’s son went into the store and left the car in the lot,
running and unlocked. When he returned minutes later, the vehicle was missing.
Theft of Lost/Mislaid Property:
#2401942 Person(s) unknown removed the victim’s Beat headphones from a bench at the Train
Depot, 508 Main St. The victim left the headphones on the bench, and when he returned, they
were gone. The loss is estimated at $250.00.

===== PDF PAGE 57 =====
[Extraction: OCR (rendered-page OCR)]
Residential Burglary:
#2402040 Person(s) unknown removed $8,000.00 from a business in the 300 block of Wilson
Ave. The owner had placed the money under the floormat of a truck in the shop and then left
for the night. When he returned the following day, the overhead door was found to be partially
open. The owner then discovered that the money was no longer under the floormat. The
investigation is ongoing.
#2402122 Person(s) unknown entered a residence in the 100 block of E. Stimmel St., damaged
property, and removed items. Taken were a stove and microwave valued at $1,100.00. A
laptop screen, entertainment center, mirror, and several cabinets were damaged.

===== PDF PAGE 58 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Totals
Activities
Jul
Aug
Sep
Total
2023
2024
2023
2023
2023
Traffic
1,185
853
1,114
8,086
9,668
Stops
Traffic
747
375
579
3,585
4,255
Citations
211
206
196
179
Traffic
2,364
2,718
3,226
Wanings
Parking
47)
417
389
388
3,990
3,465
4,083
Citations
Traffic
74
62
665
668
809
Crashes
298
314
323
327
3,136
2,832
3,291
Reports

===== PDF PAGE 59 =====
[Extraction: OCR (rendered-page OCR)]
Officer Activities
#2301421 On August 10%, 2023, Officer Kowalik responded to an apartment in the 700 block of
W. Forest Ave. The complainant advised she had been in the hospital starting in January and
had given her debit card to a neighbor to [pay her bills when she was gone. These bills included
Boost Mobile, Com Ed, rent, and a storage unit. The victim later noted in her statement that
there were several unapproved charges. Subpoenas were obtained for the victim’s debit and the
suspect’s Cash app accounts. Detectives Eversole and Herbert spoke with the suspect, who
admitted linking the victim’s debit card to her Cash app. She also admitted to using the debit
card to make unauthorized purchases but claims they were all paid back to the victim. The
suspect showed detectives her Cash app on a tablet, and it was noted that several transfers were
made from the victim’s account to the suspect’s Cash app. Between February and June of 2023,
the suspect had made unauthorized charges of approximately $6,400.00. A subpoena issued to
Cash app’s parent company shows 61 transactions made on the victim’s debit card through the
suspect’s Cash app account. On October 8", Detective Eversole appeared before a Grand Jury
that approved charges of Financial Exploitation of the Elderly and Theft Over $500.00. The
DuPage County State Attorney’s Office completed indictments and an arrest warrant for the
suspect. On October 9", the suspect surrendered herself at the Police Station on the warrant.
She was fingerprinted, photographed, and released from custody on her Own Recognizance.
On June 25", 2024, West Chicago police officers responded to a call in the 400 block of W.
Washington Street for an unresponsive female. Upon entering the residence, officers observed a
female lying unresponsive in a bed. The woman was pronounced dead. When processing the
residence, officers located a blue powdery substance, later identified as Fentanyl, on a coffee
table near the kitchen area. According to the pathology report, the victim died of a combination
of Fentanyl and 7-aminoclonazepam, a metabolite of Clonazepam, toxicity. The victim had
been prescribed Clonazepam. Detective Eversole applied for and received several search
warrants. These included phone records, Apple, Uber, Snapchat, Instagram, and ring camera
video. Phone records obtained by the search warrants showed communications between the
victim and the suspect. Detective Eversole obtained results from Uber that showed the suspect
left his residence, arrived at the victim’s apartment, and returned to his house preceding the
victim’s death. The ring camera video showed the suspect arriving at the victim’s apartment
and providing her with a clear plastic baggie. It is alleged that on June 24", 2024, at
approximately 10:30 p.m., a suspect went to the victim’s residence and supplied her with a fatal
dose of Fentanyl. It is further alleged that the victim ingested the fatal dose of Fentanyl the
suspect supplied to her. On October 15, 2024, Detectives Calabrese, Herbert, and Moore
arrested the suspect and transported him to the Police Station. After being interviewed by
Detectives Eversole and Herbert, the DuPage County State’s Attorney’s Office approved
charges of Drug Induced Homicide and Delivery of a Controlled Substance- Fentanyl against
the suspect. He was processed and transported to the DuPage County Jail.
On October 9", 2024, Officers Hunt, Alaniz, Jacobs, Richards, and Sergeant Berg were
dispatched to the Timberlake Apartments for a suspicious incident. Dispatch relayed that the
caller observed subjects with their faces covered, possibly holding blowtorches, walking around
10

===== PDF PAGE 60 =====
[Extraction: OCR (rendered-page OCR)]
the complex. Officers arrived on the scene, but the subjects were gone. Officers were then
dispatched to the Timberlake Apartments for three subjects, armed with a gun, inside the
laundry mat. As officers began to clear the laundry mat building, dispatch relayed that another
caller was stating that they had observed the subjects outside their building. Before leaving the
building, the glass of the vending machine was observed to be broken. Officers relocated to the
1215 building and observed two male subjects exit the north side of the building. Officers on
the scene quickly detained the juveniles, and they were handcuffed. One juvenile’s face was
covered with a ski mask, and a black airsoft rifle was retrieved from his person. A large
Victorinox knife was retrieved from one of the subjects. Several bags of food were also
retrieved from the juveniles. The suspects were transported to the Police station, where they
declined to make statements. Timberlake Apartments surveillance video showed three subjects
inside the building. The subject with the knife is seen breaking the glass on the vending
machine. The subjects are then seen taking some items from the vending machine before
exiting the complex. The juvenile found armed with the knife was charged with Aggravated
Assault. Both juveniles were released into the care of their mothers.
11

===== PDF PAGE 61 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER:
Ordinance No. 24-0-0048 — Authorizing the Disposal of COMMITTEE AGENDA DATE: December 5, 2024
Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: D ber 16. 2024
Property Owned by the City of West Chicago *mecemmer
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful
life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of
(please refer to Ordinance No. 24-O-0048 and Attachment A for additional information).
Therefore, staff is requesting that these items be declared surplus so that they may be traded in,
disposed of through auction, disposed of through the City’s contractual waste hauler, recycled, or sold to
a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or
without consideration.
ACTIONS PROPOSED:
Adopt Ordinance No. 24-O-0048 for the disposal or sale of surplus equipment, stock inventory, and/or
personal property owned by the City of West Chicago.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.

===== PDF PAGE 62 =====
[Extraction: OCR (rendered-page OCR)]
WEST CHICAGO POLICE
DEPARTMENT
MONTHLY REPORT
NOVEMBER 2024
ColinFleury, Chief of Police

===== PDF PAGE 63 =====
[Extraction: OCR (rendered-page OCR)]
TABLE OF CONTENTS
Organizational Chart 3
Department Overview 4
Personnel 5
Criminal Activities 6
Monthly Totals 8
Officer Activities 9

===== PDF PAGE 64 =====
[Extraction: OCR (rendered-page OCR)]
Organizational Chart
West Chicago Police Department
_ West Chicago Police Department Organizational Chart
Deputy Chief
Investigations/Support
Services Commander
Community Relations
Officer
Patrol Commander
Training Officer
Days A Days B
Sergeant Sergeant
Investigations Sergeant
General Case Gang/Narcotics
trol Officer: F
Patrol Officers Patrol Officers Patrol Officers Patrol Officers Peers Bea HSI Detective
School Resource
Officers
Evidence Custodian
(CSO)

===== PDF PAGE 65 =====
[Extraction: OCR (rendered-page OCR)]
Department Overview
The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide
Quality Police Services, and Forge Community Partnerships with Integrity and Professionalism.
The police department has three divisions: the Office of the Chief of Police, the
Patrol Division, and the Investigations/Administrative Division.
The primary responsibility of the Office of the Chief of Police is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the Chief
of Police, the Deputy Chief of Police, and the Management Analyst.
The Patrol Division consists of Uniformed Patrol Officers, a Community Service Officer, and a
Training Officer.
The Investigations/Administrative Division consists of Detectives, School Resource Officers,
Evidence/Property, the Targeted Response Unit, the Community Relations Officer, the
Administrative Sergeant, the Records Unit, and Social Services.

===== PDF PAGE 66 =====
[Extraction: OCR (rendered-page OCR)]
Personnel
On November 8, the Boy Scouts (PACK 575) completed a tour of the Police Station with
Officer Fuller, K9 Officers Sauseda and Rigler, and K9s Kane and Mondo. Approximately 20
Boy Scouts and many parents participated.
On November 12, the Cadets finished up their latest lesson. They responded to a call,
interviewed the victim and suspects, gathered evidence, and had it processed; now, it was time
to solve the crime and write the reports.

===== PDF PAGE 67 =====
[Extraction: OCR (rendered-page OCR)]
Criminal Activities
Criminal Defacement:
#2402213 Person(s) unknown spray-painted non-gang-related graffiti at 306 Main St.
#2402242 Person(s) unknown spray-painted gang-related graffiti in the bathroom of a
restaurant in the 300 block of S. Neltnor Blvd.
Criminal Damage to Property:
#2402173 Person(s) unknown damaged the concessions stand building in the 1100 block of E.
North Ave.
#2402151 Person(s) unknown damaged a mailbox in the 700 block of Winston St. The mailbox
had been pried open.
#2402152 Person(s) unknown damaged a mailbox in the 1000 block of Atlantic Dr. The
suspects pried open the mailbox and removed mail.
#2402153 Person(s) unknown damaged a mailbox in the 1200 block of Atlantic Dr. The
suspects pried open the mailbox and removed mail.
Theft:
#2402167 Person(s) unknown removed two Amazon packages in front of the victim's
apartment door in the 1200 block of N. Kings Ct. The two packages are estimated to be worth
$80.00.
#2402184 The suspect asked the clerk to turn on the pump at a gas station in the 1500 block of
W. Roosevelt Rd. The suspect left a credit card with the clerk. The suspect pumped $322.95 in
diesel fuel and drove away from the station without paying. The clerk ran the card, but it was
declined. The investigation is ongoing.
#2402190 Person(s) unknown removed a package containing a jacket from the front of the
victim's apartment in the 900 block of Lorlyn Dr. The jacket is worth $80.00.
Motor Vehicle Theft:
#2402293 A known person leased a vehicle from the owner of the 1400 block of Sweetbay Ln.
The suspect failed to return the Jeep Gladiator on October 11. The owner reported the car not
being returned to the leasing company. The Investigator has been unable to locate the lessor.
The vehicle was last tracked crossing the border into Mexico from San Isidro, California.

===== PDF PAGE 68 =====
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Retail Theft:
#2402198 Person(s) unknown took an iPhone charger and charging block and fled from a store
in the 1400 block of W. Roosevelt Rd. The charger and charging block are worth $23.00.
#2402232 Person(s) unknown entered a store in the 300 block of N/ Neltnor Blvd. and
removed items without paying. One of the items was a leaf blower worth $370.00.
#2402268 Person(s) unknown entered the liquor store on the 1900 block of Franciscan Way,
removed two bottles of liquor valued at $159.99 each, and ran from the store without paying.
The investigation is ongoing.
Burglary:
#2402129 Person(s) unknown entered the victim's storage unit in the 1200 block of S. Neltnor
Blvd. and removed the following items: two microphones, a mixer, some crystal, and clothing.
The total value of the missing items is $1,629.95.
#2402275 Person(s) unknown cut off the lock and entered a storage unit in the 1200 block of S.
Neltnor Blvd. The suspects removed a snowblower valued at $1,000.00.
Theft By Deception:
#2402303 Person(s) unknown met in the Police Station parking lot and sold the victim a
Pokémon card for $160.00. When the victim later examined the card, it was determined to be a
fake. The investigation is ongoing.
Mail Theft/Forgery:
#2402249 Person(s) unknown removed a check from the victim's mailbox in the 1300 block of
Nagel Ct. The victim later learned that the check had been altered from $124.87 to $924.87.
The suspect changed the check from ComEd to an individual's name and deposited it into a
bank account via a mobile app. The investigation is ongoing.

===== PDF PAGE 69 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Totals
Activities
Aug
Sep
Oct
Total
2024
2023
2023
2024
2024
Traffic
853
1,114
873
8,852
9,668
Stops
Traffic
375
579
330
3,906
4,255
Citations
Traffic
206
196
179
165
2,529
2,963
3,226
Wanings
Parking
417
389
388
262
4,252
3,813
4,083
Citations
Traffic
74
65
75
743
751
809
Crashes
314
323
327
270
3,406
3,047
3,291
Reports

===== PDF PAGE 70 =====
[Extraction: OCR (rendered-page OCR)]
Officer Activities
#2402200 On November 9, 2024, at approximately 6:14 p.m., West Chicago police officers
responded to a call of a disturbance in the 700 block of W. Forest Avenue. Upon arrival,
officers observed a green Honda Civic with the driver's side door ajar. Upon inspection of the
Honda, officers found two deceased individuals in the car. Both men suffered apparent gunshot
wounds to their faces and chests. Officers also found two loaded firearms and several boxes of
THC cartridges within the vehicle. Following an investigation into the murders, the suspects
allegedly arranged to meet the victims to purchase more than one thousand dollars worth of
THC cartridges. The victims arrived at the W. Forest Avenue location in the Honda, and the
suspects approached the car. Allegedly, the juvenile suspect entered the front passenger's seat of
the Honda, and the adult suspect entered the rear driver's side seat of the car. The adult suspect
told the victims, who were both armed, that this was a robbery. The juvenile suspect then shot
one victim in the head and chest and shot the second victim in the chest multiple times. After
the murders, the suspects fled the scene on foot. A short time later, officers received information
regarding a gunshot victim at a local hospital. Officers arrived at the hospital, where they took
the juvenile suspect into custody without incident. The gunshot victim, later identified as the
adult suspect, was hospitalized and, when released, was placed under arrest. The DuPage
County State's Attorney's Office approved two counts of First-Degree Murder and one count of
Attempt Armed Robbery with a Firearm against both suspects.
#2402255 On November 19, Officer McGuire responded to a Criminal Damage to Property in
the 300 block of Bayberry Ct. The resident stated he was asleep until he heard the rear window
of his house shatter from a rock. The suspects also removed the front window screen. While
responding to the call, Officer Jacobs observed a vehicle leaving the area. When the car made a
turn without signaling, he stopped the vehicle. Officer McGuire arrived on the scene to assist.
When questioned, the two occupants gave inconsistent answers. The passenger also had fresh
mud and grass all over his shoes. The occupants consented to search the vehicle. Found in the
car was a list of registered sex offenders' addresses, including the house in West Chicago that
was damaged. The occupants were transported to the Police Station and interviewed by Officer
Jacobs and Detective Calabrese. The suspects were each charged with Criminal Damage to
Property and released from custody.
#2402281 On November 22, 2024, Officer Solis was dispatched to the 1000 block of Hahn PI.
for a suspicious person in a hoodie walking back and forth while on the phone. Officers
canvassed the area and located the subject, wearing a gray hoodie and black pants, with a phone.
The subject was walking south on Hahn from Forest Ave. As Officer Solis was stepping out of
the squad, the subject disappeared. Officers located the suspect hiding in front of a 900-block
Hahn Place residence. The suspect's feet were sticking out from under a car. As officers
approached the vehicle, the subject got up, quickly walked, and ran away. Officer Schane,
Officer Schoonhoven, K9 Officer Rigler, K9 Mondo, and Sergeant Perry responded to the area.
The subject matching the description ran out of a closed shed in the 900 block of S. Oak St. and
was lost sight of again. While canvassing the area, a loud thud came from inside a garage in the
900 block of S. Oak St. The garage door was locked, but an opened window, large enough for a
person to go through, was located.
9

===== PDF PAGE 71 =====
[Extraction: OCR (rendered-page OCR)]
Officers located the subject crouched by the open window. Officers surrounded the garage, and
after numerous calls to exit the garage, the subject did so. Officers arrested the subject,
identified him, and determined he had a warrant out of Kane County for a Conditional Release
Violation. The garage owners stated they did not know the subject and that he shouldn't be in
their garage. Officers charged the suspect with two counts of Criminal Trespass to Property and
one count of Resisting an Officer. After officers fingerprinted and photographed the offender,
they transported him to Roosevelt Rd. and Kirk Rd. and turned him over to Kane County
deputies.
10