===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7: &.
Resolution No. 25-R-0002 — Contract Amendment No. 2 —
Cemetery Management, Inc. (John B. Reynolds) for COMMITTEE AGENDA DATE: NA
Cemetery Sexton Services in an amount of $1,800.00 for a | CoUNCIL AGENDA DATE: January 20, 2025
revised not to exceed contract amount of $46,800.00 for
FY2024
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Annually, the City employs, as an independent contractor, a Cemetery Sexton to supervise and direct all activities
in the Glen Oak and Oakwood Cemeteries, including, but not limited to, sales of gravesites, performing grave
openings and closings, grounds maintenance, and preparation and maintenance of records and reports for
submittal to the City. Since May 7, 1990, Mr. John Reynolds of Cemetery Management, Inc. (CMI) has
contractually been the City’s Cemetery Sexton. The City pays Mr. Reynolds an annual sexton salary of $7,200.00,
plus additional costs associated with interments, grounds maintenance, and other contractual services as
requested. The number of interments, and number of snow removal events, remain the unknown factors that
impact budgeted expenditures; however, the City averages about $18,000.00 annually for interments since 2017.
A short-term contract with CMI in the amount not to exceed $20,000.00 was approved administratively to continue
other services at the cemeteries between January 1, 2024, to March 31, 2024, while staff was evaluating how to
proceed with grounds maintenance aspect of the cemeteries. On March 18, 2024, the City Council approved
Resolution No. 24-R-0021 to extend the CMI contract until December 31, 2024, for a total revised not to exceed
contract amount of $45,000. This not-to-exceed amount contract was maxed out as of December 15, 2024. There
were more interments in 2024 than originally anticipated which has caused the contract to increase by $1,800.00.
The total number of interments for 2024 was thirty-seven.
There are sufficient funds available in the FY 2024 budget fund 01-09-23-4216 to cover this amendment
ACTIONS PROPOSED:
Approve Resolution No. 25-R-0002 authorizing the Mayor to execute a Contract Amendment No. 2 with Cemetery
Management, Inc. (John B. Reynolds) for Cemetery Sexton Services in an amount of $1,800.00 for a revised not to
exceed contract amount of $46,800.00 for FY2024
COMMITTEE RECOMMENDATION:
The Agenda Item was not presented to the Infrastructure Committee.

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 25-R-0002
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
AMENDMENT NO. 2 WITH CEMETERY MANAGEMENT, INC. (JOHN B.
REYNOLDS) FOR CEMETERY SEXTON SERVICES IN AN AMOUNT OF
$1,800.00 FOR A REVISED NOT TO EXCEED CONTRACT AMOUNT OF
$46,800.00 FOR FY2024
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute a Contract
Amendment No. 2 with Cemetery Management, Inc. (John B. Reynolds) for Cemetery
Sexton Services in an amount of $1,800.00 for a revised not to exceed contract amount
of $46,800.00 for FY2024, in substantially the form attached hereto and incorporated
herein as Exhibit “A”.
APPROVED this 20" day of January 2025.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager, Valeria Perez