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O F
CigTty
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, January 20, 2025
6:15 P.M. — Council Chambers
AGENDA
Call to Order, Roll Call, and Establishment of a Quorum
Approval of Minutes
A. Public Affairs Committee of December 16, 2024
Public Participation / Presentations
Items for Consent
A. Stations of the Cross — St. Andrew Lutheran Church
B. Blooming Fest
C. Food Fest
D. Frosty Fest
Items for Discussion
Unfinished Business
New Business
Reports from Staff
A. West Chicago Police Department Monthly Report
Adjournment
475 Main Street T (630) 293-2200
West Chicago, Illinois F (630) 293-3028 Ruben Pineda
60185 westchicago.org MAYOR
Michael L. Guttman
CITY ADMINISTRATOR

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Dum + a.r.
MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday, December 16, 2024, 6:15 P.M.
Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 6:15pm. Roll Call found Alderman
Brown, Hallett, Birch Ferguson, Smith and Banas.
Alderman Short via phone
Approval of Minutes.
A. Public Affairs Committee Minutes of October 21, 2024. Alderman Hallett made
a motion, seconded by Alderman Banas to approve the minutes of the Public Affairs
Committee. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson,
Smith, Short and Banas. Voting Nay: 0. Abstain: 0. Motion carried.
Public Participation / Presentations.
Items for Consent.
A. Resolution No. 24-R-0093 — Extension of Ride DuPage Transportation Program -
Alderman Banas made a motion, seconded by Alderman Smith to direct this item to City
Council for approval. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch
Ferguson, Smith, Short and Banas. Voting Nay: Abstain: 0. Motion carried.
B. 2025 West Chicago Railroad Days Agreement - Alderman Banas made a motion,
seconded by Alderman Smith to direct this item to City Council for approval. Voting
Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith, Short and
Banas. Voting Nay: Abstain: 0. Motion carried.
C. Resolution 24-R-0095 — Contract with Phalen Consulting Inc. for City Museum
management services beginning January 1, 2025. - Alderman Birch Ferguson made a
motion, seconded by Alderman Hallett to direct this item to City Council for approval.
Voting Aye: Chairman Chassee, Alderman Hallett, Birch Ferguson, Short and Banas.
Voting Nay: Abstain: Alderman Brown and Smith. Motion carried.
Items for Discussion.
Unfinished Business.
New Business.

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8. Reports from Staff.
A. West Chicago Police Department Monthly Reports
9. Adjournment. Alderman Banas made a motion to adjourn, seconded by Alderman
Hallett. The motion was approved by voice vote, and the meeting adjourned at
approximately 6:36pm.
Respectfully submitted,
Yahaira Bautistov
Administrative Assistant to Chief of Police
West Chicago Police Department

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 4. A.
Stations of the Cross
St. Andrew Lutheran Church FILE NUMBER:
COMMITTEE AGENDA DATE: January 20, 2025
COUNCIL AGENDA DATE: = January 20, 2025
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE. bat Chee
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
St. Andrew Lutheran Church is seeking approval for their annual Stations of the Cross religious event
scheduled for Friday, April 18, 2025 from 12:00 p.m. — 1:00 p.m. with an estimate of 150 attendees.
The Church has requested use of City streets for a procession and Police services for assistance with
traffic control and a rolling street closure.
Members of the Church will gather at the corner of Easton Avenue before the procession begins at 12:00
p.m. The procession will walk East on Main Street, turn North onto Prince Crossing, cross Geneva Road,
and end at the Church.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, Business & Community Relations, and Community
Development Departments as well as the West Chicago Fire Protection District. The Special Event Permit
Application is attached, which includes the procession route map.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.

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SEY
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1. Completed and signed Special Event Application
O Intent to Meet Insurance Requirements
0 Section 1 — General Information
a Section 2 — Narrative
a Section 3 — Permits
0 Section 4 — Site Plan and/or Route Map
a Section 5 — Task List and Due Dates
0 Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
o Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
0 Building Permit Application (temporary tents — see min. requirements) - $50
a Raffle Registration Application — requires separate application
a Temporary Liquor License Application — requires separate application
| a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979) |
SERARAERARRE HERE SERELEERERRERE ROHR EER ARE RERRERRE REE EERE EL ERR EEE EEEREREEREREEERE REDE EREEREREEERE EA RORERDEHOROREEE
FOR OFFICE USE ONLY
SARRRERRRRERAERERENRNERENKHEAEERERE EH GRELNEREARREEEEREREREAEEREREEEREAAAE EMEA EAEOREEEeAbeeeareeraereeenernean
Received: Fee Paid: $
Receipt # Check #
Event Acknowledgement Form retumed by:
Police Dept. Fire Dist. PW Park Dist.
0 Background checks completed by Police Dept. Date
a DuPage Co. Health Department notified Date
0 Certificate of Insurance received and approved Date
Page 1 of 8

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*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. **PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)’.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
I, Nilouc AZGOEC , representing at Andee \ otheen Chere
(print fame of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
ee =
(date)
‘ iS | OS
(name of event) (date of'event)
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SECTION 1 —- GENERAL INFORMATION
Name of Event: ei Lathoas of ne Cross : =
Type of Event:
O Parade uf WakiRunteike O Carnivals O Fireworks O Festival
0 Other
Location of Event: _JV\cana Sieceet and Piace cropaing Ba.
Date(s) of Event: _4 | 16 | 2S __Hours of Event: _|Qoce to Apm Est, Attendance: {SO
Event Website:
Purpose of event:
‘
Wot <- eat
Name of Sponsoring Organization(s): S\ (\ndce ws Lulhecen Chqucch
Organization's Legal Status (i.e. NFP, Partnership, Corporation): NEP
Contact person from sponsoring organization: yey _ Wer Molina
Organizer address: DS NA Peance CcOSS\ng, Ra.
City/State/Zip: est Crago, TL (e1KS Phone: (630 -93\-318)
Cell — alhic eA StoascedoMnercn. net
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact: Pastor Wer Molina Phone:
2" Contact: __ Yr pice 10 Ponto Phone:
Is this an annual event? Yes 0 No If Yes, provide next year’s event date: 4 | Xd | Aw
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 —- NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
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SECTION 3 - PERMITS A
Will your event include a carnival? 0 Yes lo
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent a aid of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? o Yes wNo
if yes, you must submit a Bullding Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? 0 Yes wio
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
~ "Please visit www.Westchicago.org undér Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? o Yes No
if yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? 0 Yes whio
if yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? oc Yes he
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/www.dupagehealth.org/temporary-food-service for additional
information.
Arg you requesting services from these departments?
Police (O Fire District / Paramedics 0 Public Works
Specify services:
Will you be utilizing any of the following services?
O Water 1 Electric/Generator Other Other
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SECTION 4 — SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
if applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms’ signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Arg you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
Yes ONo _ Ifyes, please indicate the property that you are requesting to use.
Mera Sireek end Pcvace crassiec, BAL
Would you like to request the closing of City streets? 0 Yes No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
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The Stations of the Cross
On Good Friday, April 18, 2025, at 12pm (noon), there will be a re-enactment of Jesus
Christ’s cross stations, also known as “Via Crucis.” The re-enactment will be performed -
by members of St. Andrew Lutheran Church.
The Via Crucis begins on Easton Ave. & Main St. and finish at St. Andrew Church with a
brief service.
We invite all members of the church and community of West Chicago to come and
experience the journey that our Savior, Jesus Christ, lived through.
Via Crucis
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SECTION 5 —- PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event: 4 | | 6 a5
Tasks to be completed Days Due
_(All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements” . ;
f . F Prior to Prior to application
Document bss with Special Event Perma _application review | ___.. review
Submit Special Event Permit Application 90 days |
Submit Carnival Permit Application 90 days
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
| Submit Building (Temporary Tent) Permit iF
— 30 days
Application
Submit Temporary Food Service Permit |
Application(s) 30 days
| (DuPage County Health Dept. — 630-682-7979
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event | 14 days
Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized NIA Day of Event
sign in West Chicago's Special Events Policy)
*if this requirement is not met, the proposed event may be cancelled.
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SECTION 6 —- WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the Dt. Ordcous Loreen Chuth (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in Sto hon cE ANAC (OSS (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
De Arckew Linea Chw-ch (name of organization) participation in the Activity.
To the fullest extent permitted by law, the Sk Aevietus LoYnercn Chwth (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attomeys fees), which may in anywise accrue against the City of West Chicago, its
Officials, agents and employees, arising in consequence of Dy. Aodce> Lotheen-chyetiname of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
DWAndeevs Lite Church (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the > Andie Lumen Church (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the ra Ancien? \ vdhewn Ch veh (name of organization).
Agreedthis_ 1 day of
Se adtew Lo\nean Choc l
Name of Organization
Yev. Ney Moling _
int Name of Authorized Pe
nature of Authorized Person
“Vostor
Title
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The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Sk Anckcew Lutheran Chyah Alex Molina 1/10 fas
(Name of Organization (Print Name of Signatory) (Date)
B
Option
MAYTE N BAUTISTA- ALMORA
Official Seal
“Notary Public= State of Illinois ~
My Commission Expires May 14, 2025 (Notary Public)
Lay of lan UC a 20S.
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
Signed and sworn to before me this
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
RRR ARRERRERRERERAER EERE ERAEERER AREER ERERRRAEERRREREEHREAR EEE AERA RARER RE ERE RERERER ERA REREREENRAAEEREREEREEEAER ERAN ERE ER
FOR OFFICE USE ONLY
EIDE AISI III EI IIIS ISI IOI IIIT ITT IITA TIS TOAD ATA ITA II IIIA IITA IIASA SASSI ASIA ASIA ISIS SAIS SAIS ASN SS ASS
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
Oo d Permit No.
Approve ‘ermit No Cl Denied
Remarks:
Authorized Signature
Title Date
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: tO. |
Blooming Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: January 20, 2025
COUNCIL AGENDA DATE: January 20, 2025
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE Lal Chu
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Blooming Fest is scheduled for Saturday, May 17, 2025 from 9:00 a.m. to 3:00 p.m. in Downtown West
Chicago.
This event is free to the public, sponsored by the City with the support of community partners. Blooming
Fest includes, but is not limited to: the West Chicago Garden Club plant sale, other garden-related
vendors, a craft sale, local music/entertainment, kidZone, and food vendors.
The layout implemented in 2023 will be utilized again this year. The event will take place outside,
primarily along Main Street and Galena Street.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
Use of City streets for vendor staging and event activities.
Use of Police and Public Works services to support the event.
Closure of Turner Court and Main Street from W. Washington Street to Chicago Street on the
event day from 5:00 a.m. to 6:00 p.m. while maintaining clearance for emergency vehicles.
Closure of Galena Street from Main Street to Tye Court from 10:00 a.m. Friday, May 17" through
6:00 p.m. on Saturday, May 18" while maintaining clearance for emergency vehicles.
Use the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City
Council meeting.

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City of West Chicago
SPECIAL EVENT PERMIT
APPLICATION
for City-sponsored Events
Name of Event: __ Blooming Fest
Location of Event: _Downtown West Chicago City streets
Date(s) of Event: May 17,2025 Hours of Event: _9:00 a.m. to 3:00 p.m. Est. Attendance: 2,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __ Nicolette Stefan
Cell Phone: _224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? Yes O No If Yes, provide next year’s event date: _May 16, 2026
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
Wcclette Qefan, Nicolette Stefan 01/08/2025
(Signature*) (Print Name of Signatory) (Date)
Je EIS SHS III II IIH IIA SI TSS SII II ISI ISIS ITI IA IT ASIII II A III IIS IS ISI ISI III II II
FOR OFFICE USE ONLY
FAI II TOI II III II III I III TI TTI IIA IIIT III II ITA S IASI III III IIIS I IAI ISI III ASIII IIIS ISSA SII ISSA SS SAI IIS IIS IASI IIIS SSS SSSI ISIS IS IA
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No.
Authorized Signature
Title Date

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 4. C.
Food Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: January 20, 2025
COUNCIL AGENDA DATE: January 20, 2025
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE fulton Crore
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
Michael Guttman
ITEM SUMMARY:
Food Fest is scheduled to take place on Saturday, August 23, 2025 from 4:00pm to 8:00pm in
Downtown West Chicago.
The event is free to the public, and sponsored by the City. Food Fest includes, but is not limited to:
food vendors, live music, and an alcohol vendor. The vendor would provide Basset certified staff,
Certificate of Insurance, and liquor licensing that meets City requirements. Staff and Police will work to
create boundaries for consumption.
ACTIONS PROPOSED:
Approval for:
e Use of City streets for vendor staging and event activities
e Use of Police and Public Works services to support the event
e Street closures for the event from 11:00am to 12:00am
e Use the public right-of-way for posting of signs promoting the event
COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.

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City of West Chicago
SPECIAL EVENT PERMIT
APPLICATION
for City-Sponsored Events
Name of Event: __ West Chicago Food Fest
Location of Event: _ Downtown West Chicago
Date(s) of Event: August 23, 2025 Hours of Event: _4:00 p.m. to 8:00 p.m. Est. Attendance: 2,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __ Nicolette Stefan
Cell Phone: _ 224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? Yes O No If Yes, provide next year’s event date: _August 22, 2026
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
___ Wieelette Hefan. Nicolette Stefan 01/08/2025
(Signature*) (Print Name of Signatory) (Date)
ere trrrettrrrrrrtrtr rt erertrrcetetececrtttrtttttreretececectrecetetr ect cererett er erat tr eter eter eter steve ter ererertetr te vTtet’
FOR OFFICE USE ONLY
FAI III II II III III II III IIIT III III IIIT III II II II IIIS III II IIIS IS III ISIS III III II III OSI III III IIIS I I III I III ISI I III I III ISS IIS TS
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No. ,
O Denied
Remarks:
Authorized Signature
Title Date

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY __
ITEM TITLE:
AGENDA ITEM NUMBER: 4.D.
Frosty Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: January 20, 2025
COUNCIL AGENDA DATE: January 20, 2025
STAFF REVIEW: Kelley Chrisse, AICP, CEcD SIGNATURE lalteg Che
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Frosty Fest is scheduled for Saturday, December 6, 2025 from 4:30pm to 7:00pm in Downtown West
Chicago.
This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not be limited to: tree lighting ceremony, visits with Santa and Mrs. Claus, food truck/s,
horse-drawn trolley rides, electric train, reindeer, craft vendors, and more.
The event will take place outside along Main Street and at participating indoor locations.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
Use of Police and Public Works services to support the event.
Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. — 11:00 p.m.
Center Street to High Street to Galena Street for horse-drawn ride from 4:30 — 7:00 p.m. Street
closure begins at 12:00 p.m. in preparation for the event.
Use the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:
This item is being presented to the Public Affairs Committee for consideration prior to the City Council
meeting.

===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT
APPLICATION
for City-sponsored Events
Name of Event: __ Frosty Fest
Location of Event: _Main St. - Downtown West Chicago
Date(s) of Event: December 6, 2025_ Hours of Event: _4:30 p.m. _to_7:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __Nicolette Stefan
Cell Phone: _ 224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? x Yes O No If Yes, provide next year’s event date: _December 5, 2026
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
_ WMeclete Aefan, Nicolette Stefan 01/08/2025 __
(Signature*) (Print Name of Signatory) (Date)
HIKARI IK IHRE AIA IIIA IAAI III IAI IIH IA IIIA AIA ABIES AISI AERIS ARIA IAAI AIA IIIA IAI AIA IIIA AISA IA IIIB IIA IIA IAAI.
FOR OFFICE USE ONLY
FE III III II II OTT TTT IIIT ATT ITAA RII TIT I ISI IIIT IIIT II AI IIIT II III III IIS III III IIIS ASI SII III IIT I SAI AAI III AISI ISSO IIIS IIIA IA.
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No. .
O Denied
Remarks:
Authorized Signature
Title Date

===== PDF PAGE 20 =====
[Extraction: OCR (rendered-page OCR)]
Item #€ &.A.
WEST CHICAGO POLICE
DEPARTMENT
MONTHLY REPORT
DECEMBER 2024
ColinFleury, Chief of Police

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[Extraction: OCR (rendered-page OCR)]
TABLE OF CONTENTS
Organizational Chart vesseeed
Department Overview ata!
Personnel rn)
Criminal Activities wee
Monthly Totals eneeseee®
Officer Activities veeseeee D
2

===== PDF PAGE 22 =====
[Extraction: OCR (rendered-page OCR)]
Organizational Chart
West Chicago Police Department
West Chicago Police Department Organizational Chart
Chief of Police
Deputy Chief
Investigations/Support
Services Commander
Patrol Commander
Days A Days B
Sergeant Sergeant
Patrol Officers Patrol Officers
Community Relations
Officer
Administrative Sergeant
Investigations Sergeant
General Case Gang/Narcotics
Detectives Detectives
School Resource
Officers
Evidence Custodian
(CSO)
Tageted Response
Unit
Records Personnel
Contractual

===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
Department Overview
The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide
Quality Police Services, and Forge Community Partnerships with Integrity and Professionalism.
The police department has three divisions: the Office of the Chief of Police, the
Patrol Division, and the Investigations/Administrative Division.
The primary responsibility of the Office of the Chief of Police is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the Chief
of Police, the Deputy Chief of Police, and the Management Analyst.
The Patrol Division consists of Uniformed Patrol Officers, a Community Service Officer, and a
Training Officer.
The Investigations/Administrative Division consists of Detectives, School Resource Officers,
Evidence/Property, the Targeted Response Unit, the Community Relations Officer, the
Administrative Sergeant, the Records Unit, and Social Services.

===== PDF PAGE 24 =====
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Personnel
On December 3", the Department promoted Officer Jones to the rank of Sergeant.
On December 13", Officer La Porta graduated from the Suburban Law Enforcement Academy
at the College of DuPage in Glen Ellyn.
On December 13", Sergeant Reyes participated in this year's Shop with a Cop hosted by the
DuPage County Sheriff's Office.

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Between November 22™ and December 2", the Department participated in "Drive Sober or Get
Pulled Over" and "Click It or Ticket" campaigns to reduce traffic fatalities. The Department
announced the following results: 10 speeding citations, 19 occupant restraint citations, three
electronic device use citations, 34 other citations, and one criminal arrest.

===== PDF PAGE 26 =====
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Criminal Activities
Criminal Defacement:
#2402427 Person(s) unknown spray-painted gang-related graffiti on the westbound railroad
signal and the railroad electric building near Clara St. and Church St.
#2402430 Person(s) unknown spray-painted gang-related graffiti on the retaining wall of a
residence in the 800 block of Elizabeth St.
Criminal Damage to Property:
On three separate occasions, person(s) unknown scratched the exterior paint of a vehicle
parked in the 100 block of McConnell Ave.
#2402401 Person(s) unknown damaged the paint on the driver's side rear of a vehicle parked in
the 1500 block of Harvester Rd.
#2402420 Person(s) unknown damaged a fence in the 400 block of E. Washington St. Tire
tracks leading up to the fence indicate a vehicle had caused the damage.
#2402499 Person(s) unknown damaged street signs at the intersections of Chicago St. at High
St. and Fulton St. at Center St.
Theft:
#2402390 A known person dropped off a truck tractor for work at a business in the 900 block
of Washington St. The company installed four drive tires for $1,360.00. The truck owner was
allowed to leave with the vehicle and was instructed to Zelle the money to the business. The
customer never provided the money and has not answered any of the business's calls. The
investigation is ongoing.
#2402456 Person(s) unknown removed a package in front of the apartment door in the 900
block of Windsor Ct. The package contained a backpack valued at $34.38.
#2402466 An unknown person illegally hooked up to a fire hydrant in the 500 block of Shingle
Oak Dr. and removed approximately 500 gallons of water. When confronted, the suspect
quickly left the area in a white van.
Theft/Battery:
#2402490 A known person battered the victim and then ran into the victim's residence in the
1100 block of Oak St. The suspect was convinced to exit the room and shortly afterward left
the house. On a later date, the victim determined that two tablets and a phone were missing.
The total value of the loss is at $2,900.00. The investigation is ongoing.
7

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[Extraction: OCR (rendered-page OCR)]
Theft of Lost/Mislaid Property:
#2402464 Person(s) unknown removed the victim's iPhone after she left it at a restaurant in the
1700 block of N. Neltnor Blvd. She returned home, realized she had forgotten the phone, and
discovered that the phone was gone when she returned to the restaurant. The total value of the
phone is $1,200.00.
Retail Theft:
#2402410 Person(s) unknown entered the Walgreens at 125 N. Neltnor Blvd., cleared the
shelves in the vitamin section, and exited the store without paying. The suspects entered a
vehicle and left in an unknown direction. At the time of the initial report, the cost of the loss
was unknown.
#2402402 An unknown person entered Menards at 220 W. North Ave., concealed three rolls of
copper wire valued at $854.00 in a shopping cart, and entered the garden center. The suspect
hid the copper wire behind patio blocks, went inside, and paid for ten patio blocks. The suspect
left the store, drove to the garden center, placed the wire into a pickup truck, and then left the
area. Surveillance cameras caught photos of the suspect and the vehicle's registration plate.
Kane County deputies responded to the truck's registration address. They observed an
individual fitting the description of the suspect exit the vehicle, run into the house, and turn out
the lights. Attempts to have the suspect exit the house were unsuccessful. Officers towed the
suspects’ car to the Police Station.
Theft By Deception:
#2402453 Person(s) unknown contacted the victim and advised they could help her with Com
Ed bills. The victim provided the suspect(s) with her bank information and password. The
suspect then made a series of deposits into the victim's account and asked the victim to Zelle
$1,600.00. The victim did as instructed and later learned it was a scam.
Identity Theft:
#2402493 Person(s) unknown, without permission, opened a Verizon account in the victim's
name. The account included five devices and had a balance of $686.77.
Burglary:
#2402436 Person(s) unknown entered the victim's storage locker in the 1200 block of S.
Neltnor Blvd. The owner was last at the storage unit in November. There was a different lock
on the storage unit when the owner returned. The victim cut the new lock off and noticed
several items missing. Items taken included a band saw, a drill, a subwoofer, and a pair of
speakers. The total loss of the items is $1.850.00.

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Burglary to Motor Vehicle:
#2402330 Person(s) unknown entered a truck parked in a lot in the 1100 block of Powis Rd.
and removed an underground magnetic system valued at $23,000.00. The investigation is
ongoing.

===== PDF PAGE 29 =====
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Monthly Totals
Activities
Sep
Oct
Nov
Dec
Total
2024
2024
2024
2024
2023
aa
873
898
920
Traffic Stops
1,114
9,668
Traffic
579
330
354
392
5,064
4,255
Citations
Traffic
196
179
165
169
2,698
3,226
Wanings
Parking
389
388
262
263
4,515
4,083
Citations
Traffic
74
65
77
811
809
Crashes
323
327
270
264
4,515
3,291
Reports
10

===== PDF PAGE 30 =====
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Officer Activities
#2402344 On December 4", Officers McClelland, MacDougal, and Kowalik, and Detective
Montgomery responded to a residence in the 2300 block of Kidwell Drive for a report of a
subject who entered a home without permission. Upon arrival, a resident and neighbor were
outside the house and advised the subject was still inside. Officers observed an open garage
door and an open door to the residence from the garage. Officers entered the residence and
placed the subject under arrest. There was substantial damage inside the home. Officers
transported the subject to the Police Station, where he made statements of self-harm. Officers
requested an ambulance from the West Chicago Fire Protection District to transport the subject
to Northwestern Medicine Central DuPage Hospital for an evaluation. After the hospital cleared
the individual for incarceration, officers transported him back to the Police Station. Detective
Herbert and Officer McClelland interviewed the suspect who admitted to entering the residence
and destroying property inside. The suspect stated an "entity" told him to do so. The DuPage
County State's Attorney's Office approved charges of Burglary and Criminal Damage to
Property Over $10,000.00 but less than $100,000.00. Officers fingerprinted, photographed, and
transported the subject to the DuPage County Jail.
#2402226 Detective Calabrese followed up on a criminal defacement of the Turner Ct. tunnel
on November 8", The walls of the tunnel and walking path had "Surenos 13" gang graffiti
painted all over it. A review of the camera system showed the suspect committing the
defacement without a facemask. SRO Arms saw the photo of the suspect and was able to
provide a name. On December 18", Detectives Herbert and Calabrese approached the suspect
outside his residence. Due to the fact the subject is a juvenile, a parent was contacted and
arrived on the scene. She allowed investigators to speak with the suspect. Detectives showed the
parent an image of the offender from the surveillance footage. The parent positively identified
her son and gave consent to Detectives to search her son's cell phone. The suspect was
transported to the Police Station and interviewed. The suspect admitted to doing the Surenos
graffiti in the Turner St. tunnel. Detective Montgomery extracted the suspect's cell phone and
discovered photos that matched the graffiti. Detectives released the juvenile suspect to his
parent. Detectives will direct file through the DuPage County State's Attorney's Office for
Criminal Defacement charges.
11