===== PDF PAGE 1 ===== [Extraction: embedded PDF text] CITY COUNCIL MEETING MONDAY, JANUARY 6, 2025 - 7:00 P.M. 475 MAIN STREET, WEST CHICAGO, ILLINOIS AGENDA 1. Call to Order 2. Pledge of Allegiance to the Flag 3. Roll Call and Establishment of a Quorum 4. Public Participation The opportunity to speak to the City Council is provided for those who have a question or comment on an agenda item or a City of West Chicago issue. The City Council appreciates hearing from our residents and your thoughts and questions are valued. The City Council strives to make the best decisions for the City and public input is very helpful. Respect for the duties of the City Council and for the democratic process will be adhered to – in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Mayor. Comments that are personally condescending will not be permitted. Speakers shall be courteous and should not make statements that are personally disrespectful to members of the City Council or City staff. Please use the podium in the center aisle. Please announce your name and address (if comfortable) before commencing – all public comments are limited to three (3) minutes and each citizen will be permitted to speak only once. It is the City Council’s policy not to engage in dialogue during Public Comment. Any questions raised will be addressed by City staff or an elected official outside of the City Council meeting. 5. City Council Meeting Minutes of December 16, 2024 6. Corporate Disbursement Report -January 6, 2025 ($515,787.34) 7. Consent Agenda -None 8. Reports by Committees 9. Unfinished Business 10. New Business ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] City Council Meeting January 6, 2025 Page 2 of 2 11. Correspondence and Announcements Upcoming Meetings January 13, 2025 Development Committee January 20, 2025 Public Affairs Committee 12. Mayor’s Comments 13. Adjournment ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO – 475 Main Street CITY COUNCIL MINUTES Regular Meeting December 16, 2024 1. Call to Order. Mayor Ruben Pineda called the meeting to order at 7:05 p.m. on December 16, 2024. 2. Pledge of Allegiance. Alderman Sheahan led all in the Pledge of Allegiance. 3. Roll Call and Establishment of a Quorum. A timely and proper request to attend remotely was received from Alderman Short. There was no objection from the City Council. Roll call found Lori Chassee, Dan Beebe, Rebecca Stout, Sandy Dimas, Melissa Birch Ferguson, Heather Brown, Alton Hallett, Joseph C. Morano, Jayme Sheahan, Christine Dettmann, Jeanne Short, Christopher Swiatek, John Smith, Jr. and John F. Banas were present. Also in attendance were City Administrator Michael Guttman, Business & Community Relations Director Kelley Chrisse, Assistant Community Development Director John Sterrett, Public Works Director Mehul Patel, Chief Building Official Stuart Caravello, and City Attorney Patrick Bond. 4. Public Participation. A. Louise Handel – Mrs. Handel expressed concern that the City Council agenda was not posted on Friday or Saturday on the website. She was told that it had been posted on Thursday and people had seen it on Sunday, but that staff would check into the issue. 5. City Council Meeting Minutes of December 2, 2024. Alderman Banas made a motion, seconded by Alderman Chassee to approve the minutes of December 2, 2024. Voting Aye by Voice Vote: Chassee, Beebe, Stout, Dimas, Birch Ferguson, Brown, Hallett, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr., and Banas. Motion carried. 6. Corporate Disbursement Report. Alderman Dimas made a motion, seconded by Alderman Swiatek to approve December 16, 2024, Corporate Disbursement Report in the amount of $1,153,639.92. Voting Aye by Roll Call: Chassee, Beebe, Stout, Dimas, Birch Ferguson, Brown, Hallett, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr., and Banas. Motion carried. 7. Consent Agenda: *Development Committee: A. Ordinance No. 24-O-0037– An Ordinance Granting a Special Use Permit at Turner Elementary School for a School – 750 Ingalton Avenue. B. Ordinance No. 24-O-0051 – An Ordinance Approving a Supplemental Fair Housing Action Plan for the City of West Chicago. ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting December 16, 2024 Page 2 C. Ordinance No. 24-O-0052 – An Ordinance Amending the Code of Ordinances of the City of West Chicago – Appendix A, the Zoning Code Section 4.1, Section 10.3-3, Section 10.3-4, and Section 11.2-3 Relating to Daycare Facilities. Alderman Stout made a motion, seconded by Alderman Dettmann to approve the above items. Voting Aye by Voice Vote: Chassee, Beebe, Stout, Dimas, Birch Ferguson, Brown, Hallett, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr., and Banas. Motion carried. *Infrastructure Committee: D. Ordinance No. 24-O-0048 – An Ordinance Authorizing the Disposal or Sale of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City of West Chicago. E. Resolution No. 24-R-0086 – A Resolution Authorizing the Mayor to Execute a First Contract Extension with Crystal Maintenance Plus Corporation of Mount Prospect, Illinois for 2025 Janitorial Services for Municipal Buildings (for an amount not to exceed $71,520.00). F. Resolution No. 24-R-0087 – A Resolution Authorizing the Mayor to Execute a Contract with Engineering Enterprises, Inc. of Sugar Grove, IL for Professional Engineering Services Related to the Lead Service Line Replacement Project – Phase A (for an amount not to exceed $168,810.00). G. Resolution No. 24-R-0088 – A Resolution Authorizing the Mayor to Execute Amendment No. 2 with Thomas Engineering Group, LLC for Phase III Construction Oversight Services of the Public Improvements Constructed by Pulte Home Company, LLC for the Trillium Farm Subdivision Development Project in the Amount Not to Exceed $7,196.83 for a Revised Contract Amount of $183,683.91. H. Resolution No. 24-R-0089 – A Resolution Authorizing the Mayor to Execute Amendment No. 1 with Kluber, Inc. of Aurora, Illinois, for Professional Architectural Services Related to 2025 Police Department HVAC Improvements Project in an Amount Not to Exceed $73,175.00 for a Revised Contract Amount of $83,025.00. I. Resolution No. 24-R-0090 – A Resolution Authorizing the Mayor to Execute a First Contract Extension with Addlawn Landscaping, Inc. of Lombard, Illinois, for the 2025 Right-of-Way Maintenance Program (for an amount not to exceed $257,101.20). J. Resolution No. 24-R-0091 – A Resolution Authorizing the Mayor to Execute a Contract with Cemetery Management, Inc. (John B. Reynolds for Cemetery Sexton Services (for an amount not to exceed $62,700.00) for FY 2025. K. Resolution No. 24-R-0092 – A Resolution Authorizing the Mayor to Execute a Contract with Steve Piper & Sons, Inc. of Naperville, Illinois, for Services Related to the 2025 Forestry Maintenance Program (for an amount not to exceed $146,000.00). ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting December 16, 2024 Page 3 Alderman Morano made a motion, seconded by Alderman Banas to approve the above items. Voting Aye by Roll Call: Chassee, Beebe, Stout, Dimas, Birch Ferguson, Brown, Hallett, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr., and Banas. Motion carried *Public Affairs Committee: L. Resolution No. 24-R-0084 – A Resolution Authorizing the Mayor to Enter into a Funding Agreement with the Western DuPage Chamber of Commerce to Support the 2025 Railroad Days Festival. M. Resolution No. 24-R-0093 – A Resolution Authorizing the Mayor to Execute a Certain Intergovernmental Agreement Between the City of West Chicago and Pace, the Suburban Bus Division of the Regional Transportation Authority. N. Resolution No. 24-R-0095 – A Resolution Authorizing the Mayor to Execute a Contract Agreement Between the City of West Chicago and Phalen Consulting Inc. for City Museum Management Services (for an amount not to exceed $90,900 annually). Alderman Chassee made a motion, seconded by Alderman Dimas to approve the above items. Voting Aye by Roll Call Vote: Chassee, Beebe, Stout, Dimas, Birch Ferguson, Brown, Hallett, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr., and Banas. Motion carried *Items Not Sent to Committee: O. Approve – The 2025 City Council and Standing Committee Meetings. P. Approve – The Appointment to the Building Board of Appeals of Lawrence Kotke for a Term Ending April 2028. Q. Resolution No. 24-R-0094 – A Resolution Authorizing the Mayor to Execute a Third Amendment to the Downtown Retail & Restaurant Grant Agreement with Yolanda Peterson (124 Main Street). Alderman Stout made a motion, seconded by Alderman Chassee to approve the above items. Voting Aye by Voice Vote: Chassee, Beebe, Stout, Dimas, Birch Ferguson, Brown, Hallett, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr., and Banas. Motion carried 8. Reports by Committees: None ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting December 16, 2024 Page 4 9. Unfinished Business: A. Ordinance No. 24-O-00036 – An Ordinance Amending the Code of Ordinances of the City of West Chicago – Alcohol Sales at Gas Stations Alderman Swiatek made a motion, seconded by Alderman Dimas to approve the above item. Alderman Brown expressed concern that she thought that this agenda item was referred back to a Committee for further discussion. Alderman Chassee both shared that the matter was originally tabled two meetings ago and then removed from the table at the last meeting and specifically assigned to return to the City Council with changes at this meeting. In response to a question from Alderman Chassee, City Administrator Guttman shared that any coolers with beer for sale within the convenience store are included in the 15% of the total retail sales area Voting Aye by Roll Call Vote: Stout, Dimas, Morano, Sheahan, Dettmann, Short, Swiatek, Smith, Jr. and Banas. Aldermen Chassee, Beebe, Brown, Birch Ferguson, and Hallett voted No. Motion carried. 10. New Business: None 11. Correspondence and Announcements Upcoming Meetings January 2, 2025 Infrastructure Committee (cancelled) January 6, 2025 Finance Committee 12. Mayor’s Comments. None At 7:23 p.m., Alderman Dimas made a motion, seconded by Alderman Swiatek to adjourn to Executive Session. All Aldermen voted Aye by Voice Vote. Respectfully Submitted, Michael Guttman City Administrator