===== PDF PAGE 2 ===== [Extraction: embedded PDF text] DRAFT CULTURAL ARTS COMMISSION MINUTES Thursday, January 9, 2025 West Chicago City Hall – 475 Main Street 7:00 p.m. 1. Call to Order, Roll Call, Establishment of a Quorum Chairman Kuharich called the meeting to order at 7:02 p.m. Roll call showed Chairman Kuharich and Commissioners Gsedl, Garcia, Plumlee, and Renwick present. Commissioners Hernandez, Treudt, and Walsh were absent. Also in attendance was Marketing and Communications Manager Daniel Peck. 2. Public Participation Commissioner Renwick introduced herself to the Commission. 3. Cultural Arts Commission Meeting Minutes of September 5, 2024 Commissioner Gsedl made a motion, seconded by Commissioner Plumlee, to approve the minutes from the meeting on October 3, 2024. The motion carried. 4. Items for Discussion and Possible Action a) 2025 Art Banner Exhibit: Manager Peck provided an update on the number of entries. Commissioners requested that staff contact David Linneweh to serve as the juror for the exhibit. b) Downtown Mural Frames Naming: The results of a digital poll, distributed to Commissioners for naming the downtown mural frames, were discussed and reviewed. Commissioners favored the name “West Chicago Art Trail.” Commissioner Gsedl volunteered to design a logo for the concept. c) 2025 Summer Series-Hokusai: Chairman Kuharich provided an update on the progress of the upcoming summer exhibit at the College of DuPage. She emphasized the need to take action on several key items related to the initiative. Commissioners discussed using allocated funds from the project budget to participate in the landmark photo project and the creation of a sub-committee to manage the overall project. • Commissioner Plumlee made a motion, seconded by Commissioner Renwick, to establish a sub- committee consisting of two Commissioners to oversee the 2025 Summer Series – Hokusai initiative. The motion carried. • Commissioner Gsedl made a motion, seconded by Commissioner Plumlee, to allocate $250 of the $1,250 project budget to participate in the College of DuPage’s landmark photo project, using a photo of West Chicago High School selected by Chairman Kuharich. The motion carried. 5. Other Business a) Upcoming Meeting Schedule: Manager Peck reviewed the upcoming meeting schedule and mentioned that the March meeting may need to be rescheduled to March 13th, due to his anticipated absence. 6. Adjournment At 8:12 p.m., Chairman Kuharich adjourned the meeting. Respectfully submitted, Daniel Peck Marketing and Communications Manager City of West Chicago ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] CULTURAL ARTS COMMISSION ANNUAL REPORT 2024 (DRAFT) In accordance with Chapter 2, Article VI, Division 13, Section 2-440 of the Code of Ordinances, the City of West Chicago’s Cultural Arts Commission hereby submits this annual report to the City Council summarizing its activities from 2024 and recommendations for proposed programming in 2025. 2024-2025 Cultural Arts Commission Members Maria Paulina Garcia, Uwe Gsedl, Jacob Hernandez, Heidi Kuharich (Chairman), Buddy Plumlee, Britta Renwick, Bruce Treudt, Deborah Walsh 2024 Commission Activities Art Banner Exhibit The 16th annual Art Banner Exhibit took place with the theme "Time to Celebrate/Tiempo para Celebrar." A total of 68 artworks from 39 artists were submitted, and 26 were selected to be displayed on streetlight poles at a cost of $2,281.50. The exhibit ran from May to August, with 182 digital votes collected for the 2024 People's Choice Award. Rosalie White of Batavia won the award with 43 votes. WeGo Loteria "WeGo Loteria" was relaunched from September to October for Hispanic Heritage Month. Two new artists contributed four unique artworks, bringing the total to 38. The artworks were reproduced as window decals and displayed at local businesses as part of a scavenger hunt. The City reused the existing website, created a new digital form, and provided a map of participating locations. Three submissions were collected through the website. The total cost for the initiative was $802, exceeding the budgeted $688 due to a price increase in decal printing from $15 to $18 each, resulting in a $114 increase. Downtown Mural Program The inaugural year of the Downtown Mural Program took place in 2024, with the Commission providing creative direction to the artist contracted to create art based on the Illinois Prairie Path theme. Initial discussions also began on naming the outdoor mural exhibit that will serve as the foundation for the program. Public Arts Master Plan Significant progress was experienced in developing a draft Public Art Master Plan for the City by inventorying existing public art, conducting a community survey via digital media, and establishing submission guidelines for future projects. 2025 Programming Recommendations The Commission recommends proceeding with initiatives outlined in the FY2025 Budget, including the 2025 Art Banner Exhibit, the 2025 Loteria initiative, and the 2025 Summer Art Series: Hokusai. Additionally, the Commission plans to complete the Public Arts Master Plan for City adoption, coordinate the City’s sponsorship of Gallery 200’s Artist-In-Residence Program, and support the Arteculture exhibit at Kindred Coffee. _______________________________ Heidi Kuharich, Chair ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] Cultural Arts Commission Sub-Committee Guidelines Sub-committees are used to support the Cultural Arts Commission by delegating and focusing designated members’ efforts on executing individual initiatives. By utilizing this structure, the Commission can operate more autonomously and efficiently. General Structure Roles & Responsibilities Composition: Each sub-committee may Project Planning: Develop project plans, consist of up to two Commission members. including budgets, timelines, logistics, and Non-commission members with relevant outreach strategies. Present plans to the full expertise or community interest may also be Commission for review, feedback, and invited to participate. approval as needed. Tasks: Sub-committees will oversee activities Execution & Oversight: Oversee the related to the designated project, ensuring implementation of projects, ensuring they that project goals are met, providing updates remain within scope, on schedule, and on to the full Commission during regular budget. meetings, and maintaining communication Reporting: Provide progress updates to thewith the Commission’s Chairman. full Commission during regular meetings. Formation: Sub-committees are formed by After project completion, report on the the full Commission based on project needs. success and impact of the initiative. The Commission’s Chairman appoints Communication: Maintain communicationmembers based on their expertise, with the Commission’s Chairman on projectexperience, and commitment to the project. updates between regularly scheduled Term: Sub-committees operate on a project- meetings. specific basis with clear timelines for Resource Allocation: Ensure responsiblecompletion. New sub-committees may be use of resources, including funding, time, andformed as needed. materials, in alignment with project goals. Collect and maintain all appropriate invoices and receipts.