===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] IT Y A € ! oO WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, February 6, 2025 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of December 5, 2024 Public Participation / Presentations Items for Consent A. Resolution No. 25-R-0001— Layne Company — Professional Services Related to the Well Station No. 12 Rehabilitation Project for an Amount Not to Exceed $339,935.00 B. Resolution No. 25-R-0003 — A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City’s General Maintenance and Approving City’s Estimate of Maintenance Cost for the 2025 Roadway Rehabilitation Project C. Resolution No. 25-R-0004 — A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City’s General Maintenance and Approving City’s Estimate of Maintenance Cost for Fiscal Year 2025 — Section No. 25-00000-00-GM D. Resolution No. 25-R-0005 — Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for State Motor Fuel Tax Funds in FY 2024 — Section No. 24-00000-01-GM E. Resolution No. 25-R-0006 — Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2024 — Section No. 24-00000-00-GM F. Resolution No. 25-R-0007 — Final Report of Expenditure (BLR 13510) for State Motor Fuel Tax Funds and Rebuild Illinois Grant Funds for the 2024 Harvester Road Reconstruction Project — Section No. 23-00088-00-PV G. Resolution No. 25-R-0008 — Gonzalez Companies, LLC — Phase III Construction Engineering Services for Town Road Reconstruction and Resurfacing Project in an Amount Not to Exceed $209,511.00 H. Resolution No. 25-R-0009 — Execution of a Joint Funding Agreement for Federally Funded Construction (BLR 05310C) with Illinois Department of Transportation and Local Match Appropriation for Construction Costs Associated with the Town Road Reconstruction and Resurfacing Project 475 Main Street T (630) 293-2200 West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman 60185 westchicago.org MAYOR CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] Infrastructure Committee Meeting February 6, 2025 Page 2 of 2 |. Reso ution No. 25-R-0010 — Contract Award — C. Szabo Contracting, Inc. for the 2025 Bishop Street and Brown Street Water Main and Streets Rehabilitation Project in an Amount Not to Exceed $1,699,698.00 J. Reso ution No. 25-R-0011 — Authorizing the City Administrator to Enter into a Contract for the Supply of Electricity for the City’s Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations K. Reso — 202 $57,5 L. Reso 2026 ution No. 25-R-0012 — Contract Award — The Fields on Caton Farms, Inc. 5 Spring Parkway Tree Planting Program in an Amount Not to Exceed 80.00 ution No. 25-R-0013 — HR Green, Inc. — Engineering Design Services for Industrial Streets Improvement Project — Phase A (Western Drive & Downs Drive) in an Amount Not to Exceed $309,075.00 5. Items for Discussion 6. Unfinished Business 7. New Business 8. Reports from Staff 9. Adjournment ===== PDF PAGE 3 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE December 5, 2024 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra Dimas, Alton Hallett, Joe Morano, and John C. Smith, Jr. present. Alderman Jeanne Short was present via teleconference. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of November 7, 2024. Alderman Brown made a motion, seconded by Alderman Hallett, to approve the Meeting Minutes of November 7, 2024. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 3. Public Participation / Presentations. None. 4. Items for Consent. Alderman Beebe requested discussion on Consent Item C. Alderman Dimas made a motion, seconded by Alderman Brown, to approve: A. Ordinance No. 24-O-0048 — Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned by the City of West Chicago B. Resolution No. 24-R-0086 — First Contract Extension — Crystal Maintenance Plus Corporation — 2025 Janitorial Services for Municipal Buildings in an Amount Not to Exceed $71,520.00 D. Resolution No. 24-R-0088 — Amendment No. 2 — Thomas Engineering Group, LLC — Phase III Construction Oversight Services of Public Improvements Constructed by Pulte Home Company, LLC for the Trillium Farm Subdivision Development Project in the Amount Not to Exceed $7,196.83 for a Revised Contract Amount of $183,683.91 E. Resolution No. 24-R-0089 — Amendment No. 1 — Kluber, Inc. — Phase II & Phase III Professional Architectural Services for the 2025 Police Station HVAC Improvements Project in an Amount Not to Exceed $73,175.00 for a Revised Contract Amount of $83,025.00 475 Main Street T (630) 293-2200 Infrastructure Commi i i inoi - . . ners Meeting West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman , 60185 westchicago.org MAYOR CITY ADMINISTRATOR Page 1 of 2 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] F. Resolution No. 24-R-0090 - First Contract Extension -Addlawn Landscaping, Inc. - 2025 Right-of-Way (ROW) Maintenance Program in an Amount Not to Exceed $257,101.20 G. Resolution No. 24-R-0091 - Contract Award - Cemetery Management, Inc. (John B. Reynolds) for Cemetery Sexton Services in an Amount Not to Exceed $62,700.00 for FY 2025 H. Re.solution No. 24-R-0092 - Contract Award - Steve Piper and Sons for the 2025 Forestry Maintenance Program in an Amount Not to Exceed $146,000.00 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 5. Items for Discussion. 4.C. Resolution No. 24-R-0087 - Engineering Enterprises, Inc. - Professional Design Engineering Services for Lead Service Line Replacement Project - Phase A in an Amount Not to Exceed $161,810.00. Mr. Patel provided an overview of the City's Lead Service Line Replacement Plan. Engineering Enterprises, Inc. (EEi) has assisted neighboring communities with their plans as well. Phase A would target replacing approximately 375 lead water service lines within the City limits. EEi would also assist in preparing the loan application for the Illinois Public Water Supply Loan Program (PWSLP). There is also a chance the City would be provided principal forgiveness for a portion of this loan. Some discussion followed. Alderman Beebe inquired if phase B is expected to be of a similar scope and price, and Mr. Patel confirmed it would be in the same vicinity. Alderman Morano made a motion, seconded by Alderman Beebe, to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. Mr. Patel recommended canceling the January Infrastructure Committee Meeting. There was a consensus to cancel said meeting. 8. Reports from Staff. Mr. Patel wished the Committee happy holidays. 9. Adjournment. At 7:16 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Brown .. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting December 5, 2024 Page 2 of 2 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _1.---"+'--,_,fr'---'-_c.__ Resolution No. 25-R-0001- Layne Company - Professional Services Related to the Well Station No. 12 COMMITTEE AGENDA DATE: February 6, 2025Rehabilitation Project for an Amount Not to Exceed $339,935.00 COUNCIL AGENDA DATE: February 17, 2025 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: Well No. 12, located at 627 W Hawthorne Lane, is one of the five City-owned deep wells. The well assembly consists of a Goulds Pump and a Byron Jackson 300hp motor with a mechanical seal, set at a depth of approximately 915 feet. The well is rated to pump 1,000 gallons per minute (gpm). The well was constructed in 2012 and has not been serviced since its installation. Starting in 2023 the Well began exhibiting reduced gpm while pumping. In 2024 the well assembly was tested following a failure of the Well. The testing results indicated wear of the pump assembly of the well, causing reduced gpm, requiring it to be pulled for a repair. Staff believes the pump assembly is ready for a complete rebuild based on the current output of 750 gpm. Layne originally installed the well in 2012. Due to its familiarity with the equipment and its installation, staff solicited a proposal from the Layne Company to pull, inspect, and rehabilitate the well assembly. Layne's proposal includes a complete rebuild and rehabilitation of the existing well equipment, including a television survey of the well casing. This proposal also contains provisions for a new column pipe, cable, cleaning and re-coating of the existing column pipe, and overall inspection of all well components. The estimated total for these services is $339,935.00, which includes a factory exchange motor for $124,736.00 if needed. At this time, staff does not believe the motor will need to be replaced. Staff requests that the City Council authorize the Mayor to execute a professional services contract with Layne Company, for an amount not to exceed $339,935.00, for services necessary to remove, inspect, repair, re-install, test, and place the well assembly at Well Station No. 12. This is a budgeted item in FY 2025 in 06-34-47-4420. ACTIONS PROPOSED: Approve Resolution No. 25-R-0001 authorizing the Mayor to execute a contract with Layne Company for professional services related to the Well Station No. 12 Rehabilitation Project for an amount not to exceed $339,935.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0001 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH LAYNE COMPANY FOR PROFESSIONAL SERVICES RELATED TO THE WELL STATION NO. 12 REHABILITATION PROJECT FOR AN AMOUNT NOT TO EXCEED $339,935.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a "contract with Layne Company for professional services related to the Well Station No. 12 Rehabilitation Project for an amount not to exceed $339,935.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] AGRAITl"E'COMPANY December 18, 2024 City of West Chicago 475 Main Street West Chicago, IL 60185 Attn: Rocky Horvath, Water Superintendent Re: Well No. 12 - 300HP Byron Jackson Type H Submersible pump repair Rocky, Per your request, we are sending this letter to estimate the costs for the preventative maintenance repair of the 300HP Byron Jackson submersible pump in Well No. 12. The Well 12 pump has not been repaired since the Layne new install in October 2017. Your records indicate a slight drop in flow capacity recently. Due to the nature of the situation, an exact cost cannot be determined until the pump has been pulled and inspected. However, for budgetary purposes, we have developed the list below, which includes all items that we believe will be required, as well as some items that may be needed on this 300HP, Type H 2300 volt Byron Jackson submersible deep sandstone well pump. • Mobilization to the site, pull the pump, briefly inspect on-site and measure the total depth and static water level. • Disassemble, inspect & rebuilding of the Xylem /Goulds bronze bowl assembly. • Mobilize 8" column pipe to our yard; sandblasting for inspection; and remobilize back to site. • Possible 8" T&C pipe repairs and re-epoxy coating, inside and out. • Service the Byron Jackson motor - change oil, epoxy coat exterior, etc. • New materials contingencies. • Reinstallation of the pump, including a test of the well and pump. Layne is the Authorized Service Center for Flowserve/Byron Jackson in Northern Illinois. We utilize factory certified service technicians for this work and have an extensive inventory of Byron Jackson parts in our Aurora, IL facility. • WATER RESOURCES 721 W. Illinois Avenue, Aurora, IL 60506 I Office: 630-897-6941 I Fax: 630-897-6976 I layne.com ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] City of West Chicago Rocky Horvath, Water Superintendent Well No. 12 Page2 Pump repairs of this nature are normally performed on a time & material basis, per the rates, terms, & conditions as outlined on the attached Work Order Form. We would typically use a Large Pump Service rig, along with a Large Truck Crane, with combinations of 2-, 3-, & 4-man crews. The listing of the items for our T&M estimate is broken down as follows: • Mobilization, pulling, and brief inspection on the site with pump service $37,500.00 crew Hydro crane and crew to load and haul bowl, cable, motor, etc. to yard $4,400.00 • Disassemble, clean, & inspect all bronze bowl assembly $3,400.00 • Sandblast 8" pipe for inspection $2,550.00 • • Complete servicing of 300HP Type H Byron Jackson motor, by Byron $5,900.00 Jackson certified technician • Hypot check of cable, lump sum $1,300.00 • Television survey of well, lump sum $1,850.00 • Refurbish Pitless adapter spool $2,400.00 • Rebuild 11 Stage - 12CHC Xylem/Goulds bronze fitted bowl assembly, $15,850.00 if required. Miscellaneous materials, such as, sodium hypochlorite, HTH tablets, $2,500.00 • stainless steel banding and buckles, etc. • Mobilization of bowl, cable, and motor back to site and unload $4,400.00 Pump service crew for reinstallation of pump, testing, and demobilization $41,900.00 • • Power tong usage, per 8-hour shift- est. 6 at $475.00 $2,850.00 Byron Jackson flat cable assembly $10,556.00 • • 8" T&C replacement pipe contingency, 300ft.@ 68.00/ft $20,400.00 • New No. 2, 2.4kV jacketed power cable, 930 ft. @ $36.00/ft = $0.00 $33,480.00 - assume reusable • 2 - 8" surge control valves@ $1,274.00 ea . $2,548.00 20 - 8" API Pipe couplings @ $222.00 ea . $4,440.00 • 2 A GIRArTI1, COIIPUY ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] City of West Chicago Rocky Horvath, Water Superintendent Well No. 12 Page 3 • Cutting & rethreading of an estimated 20 non-coupling pipe ends . $4,700.00 Mobilization of~. to & from our Aurora yard $4,400.00 • • Sandblasting & epoxy coating of the 8" pipe, inside & out - 915' @ $33,855.00 $37/ft. • 300HP Byron Jackson exchange motor, including freight and credit for 124,736.00 City's motor Miscellaneous Repairs Contingency $7,500.00 • TOT AL ESTIMATED COST $339,935.00 We assume the pump can be pulled in a normal fashion without the need for any fishing for its removal from the well. Once the pump has been removed, cleaned, & inspected, Layne would provide an updated repair cost estimate BEFORE proceeding with any repairs. Of course, if we encounter something needed that is out of the ordinary, we will include that in the updated estimate. This has been standard practice on the many repairs that Layne has performed for the City in the past. We have not included a contingency for sand bailing, since sand production from Well 12 has not been an issue. The time to execute this work, of course, depends upon what work is actually done. But if the motor is reusable and we are able to completely service it in our Aurora Service Center as part of this repair, we would estimate the following time frames: • Mobilize, pull & inspect. - 1+ weeks • Repairs - 6 to 8 weeks • Reinstallation and testing - 1-1 /2 weeks. Layne appreciates the opportunity to help the City with its water resource needs. If you have any questions, please do not hesitate to contact us. Yours Very Truly, Layne Christensen Company ~c:5Jason Gray Area Manager 3 ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0003 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: February 6, 2025Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: February 17, 2025 Maintenance Cost for the 2025 Roadway Rehabilitation Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _ _ _______ _ ITEM SUMMARY: On December 2, 2024, the City Council approved Ordinance No. 24-0-0047 adopting the Annual Budget for the FY 2025 ending December 31 , 2025, which included the proposed expenditure of the State and Local Motor Fuel Tax (MFT) funds for the 2025 Roadway Rehabilitation Project, which is considered general maintenance, in the total amount of $1,683,100.00, out of which $1,092,500.00 is State MFT, $561,600.00 is local MFT and $29,000.00 in Sewer Funds. MFT funds are budgeted each year to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form for the use of State MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0003 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for State MFT funding in the amount of $1,092,500.00 for the 2025 Roadway Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0003 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE DLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE DLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR STATE MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $1,092,500.00 FOR THE 2025 ROADWAY REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 -Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for the 2025 Roadway Rehabilitation Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] IIDnois Deparbnent Resolution for MaintenanceQ ~ of ltansportation Under the Illinois Highway Code District ...=C=o--=-un=ty....______ ~ Resolution Number Resolution T e Section Number 1~1 -~IJ~o_uP_a_ge___~ l~I ---~I-O-rig-in-al ___ l25-00000-01-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of Nine Hundred One Million Nine_._-Two Thousand Five Hundred,'---------------and Zero Cents Dollars( $1,092,500.00--------,,-,Na_m_e_o-.f'"'"L-oca_______ --,-I=pu--,b""'lic...,.A.,_g_e_n_cy_____ _ ____________ of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/25 to 12/31/25 - --=B,....e"""'gi,....nn_,,i-ng"""'D"'"a....,.te-- --~E,....n~di-ng- D=a_,,t_e __ BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office o1 the Department of Transportation. Executive Office Manager 1 Valeria Perez City ~ in and for said City Name of r Executive Office Manager Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as ------~N-am- e- of~L_o_ca~I =p--ub~li~c ~A-ge-n-cy_____ _ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the ______C_o__un,....c_,,i.....,I~---- of ____~_W__e~s_t_C~h,....ic~a,...,g~o______ at a meeting held on 02/17/25 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17th day of February, 2025 Day ___ _.__M,....on- t-h,~Y~e-ar____ _ (SEAL, if required by the LPA) Executive Office Manager APPROVED Regional Engineer Signature & Date Department of Transportation I Completed 01 /24/25 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] ~ Illinois Departrrient Wot Transportation Local Public Agency General Maintenance Submittal Type._lo_r-'iga...i_n_a_l----' Estimate of Maintenance Costs District Estimate of Cost For 11 IIMunicipality Maintenance Period ..=L=oca=l-'-P-=u=-bl=lc'""'A.....9""'e'"'"n=c.._y________ --....=C'""o=u=nty.._·-----~ Section Number Ending ~lc_ity_ of_W_e_s_t_C_h_ic_ag_o_____~IIDuPage 1125-00000-01-GM Maintenance Items Material Categories/ Total Maintenance Maintenance Point of Delivery or Operation Operation Maint Eng lnsp. Work Performed by Cost Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Pavement resurfacing (2.25"), sidewalk & curb and gutter replacement,2025 Roadway 118 No IADA improvements, spot EA 1 $1,092,500.00 $1,092,500.00 $1,092,500.00Rehabilitation storm sewer Improvements, and various misc. work Total Operation Cost $1,092,500.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $1,092,500.00 $590,600.00 $1,683,100.00 Maintenance Total $1,092,500.00 $590,600.00 $1,683,100.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total $_1,_68_3_,1_0_0.__,ool Total Estimated Maintenance !....__$_1,_09_2_,5_o_o._oo_,_l ______...____$_5_9_o._6o_o_.o_o....l __ Remarks !Local Funds: $590,600.00 Completed01/27/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Typel~O_ri_g_in_a_l --~ Maintenance Period .=L=oca~l_,__P=ub=l=ic..;.,A=g=e'-'-ncy"'-'--- -----~ County Section Be innin Ending ~Jc_ity_ o_f_W_e_s_t _C_hi_ca_g_o _____~l~JD-uP-a~g-e---~IJ25-00000-01-GM 101101,25 112131,25 SUBMITTED Local P,bllc Ageocy Official Sig oat,,. & DateI Title APPROVED!Mayor Regional Engineer Signature & Date IDeeartmeot of Traosportalloo IDOT Department Use Only Received Location Received Date Additional Location? I I~'-~I □WMFT Entry By Entry Date I '~' -~ Completed01/27/25 Page 2 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0004 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: February 6, 2025Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: February 17, 2025 Maintenance Cost for Fiscal Year 2025 - Section No. 25- 00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On December 2, 2024, the City Council approved Ordinance No. 24-0-0047 adopting the Annual Budget for the FY 2025 ending December 31, 2025, which included the proposed expenditure of State Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for general maintenance. In the FY 2025 Budget, $130,000.00 is allocated towards street lighting energy charges, and $45,000.00 is allocated towards street sweeping solid waste disposal. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form for the use of State MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0004 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for MFT funding in the amount of $175,000.00 for Fiscal Year 2025. COMMITTEE RECOMMENDATION: ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0004 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE BLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $175,000.00 FOR FISCAL YEAR 2025 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using State Motor Fuel Tax funds for General Maintenance in Fiscal Year 2025, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Illinois Department Resolution for MaintenanceQ of 1ransportation Under the Illinois Highway CodeW District County Resolution Number Resolution T e Section Number ......11 _-Jl.--lo'--'-u_P:a-g_e===:::-=I...... ......I ___-JI ..----O=-=-rig~in~a,____._.~__,,25-00000-00-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type _______W_e_st_C_h_ic_a.......,.o_______ Illinois that there is hereby appropriated the sum of One Hundred Name of Local Public Agency --~~-----------------------------Seventy-Five Thousand, and Zero Cents Dollars ( $175,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/25 to 12/31/25 --B-e-gi-nn- in_g_D~a-te- - --~E-n-di-ng- D~a-t_e __ BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office o1 the Department of Transportation. Executive Office Manager 1 Valeria Perez . City c~ in and for said City Name of c;;1ei'k Executive Office Manager Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 02/17/25 - --- -=G-ov_e_m..,.in-g'""B"""o'""d-y=Ty_p_e____ - -----.--.-Na_m_e_o'""f.-.--L-oca------.---Ip=u----.b-..-lic~A'-g_e_n-cy____ _ Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17th day of February, 2025 Day ---~~M-on- t-h,..,.Y~e-ar____ _ (SEAL, if required by the LPA) Executive Office Manager APPROVED IDepartmentRegional Engineerof TransportationSignature & Date Completed 01 /24/25 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] (iii;'}\ lffinois Deparb},ent of Transportation Local Public Agency General MaintenanceW Submittal Typel....o_r_ig_in_a_l __ ~ Estimate of Maintenance Costs District Estimate of Cost For 11 II Municipality Maintenance Period FL-'-oca"""'"I_P--'-u--'-bl~ic~A~g.._e~n--'-cy....__ _______ __,,-cc~o--'-u_nty~ _____ ~ Section Number Be lnnln Ending ....lc_it_y_o_f W_ e_st_C_h_i_ca_g_o_____ ___.l l□uPage 1125-00000-00-GM 101,01,25 !12131125 Maintenance Items Material Categories/ Total Maintenance Maintenance Point of Delivery or Operation Operation Maint Eng lnsp. Work Performed by Cost Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Electrical I Energy Charges EA 1 $130,000.00 $130,000.00 $130,000.00 Refuse Disposal IIA Solid Waste Disposal EA 1 $45,000.00 $45,000.00 $45,000.00 Total Operation Cost $175,000.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $175,000.00 $175,000.00 Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) Maintenance Total $175,000.00 $175,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance !....___$_1_75_,_oo_o_.o_o....l ______ _.__ _____ __., ___$_17_5_,o_o_o._o_,ol Remarks SUBMITTED ILocal P,bHc Agency OfficlaJ Slgnat,re & Date Title APPROVED!Mayor Regional Engineer Signature & Date Department of Transportation I Completed 01 /24/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Type~IO_ri-=g_in_a_l __ ___, Maintenance Period ~L_oca....c..,-I_P_ub_l~ic_A_...9~0_nc~v~-------~ _c~o~un_ty_____ ~ Section Be innin Ending l.__c_ity_o_f _W_es_t _C_hic_a_go____ ___.l .__lo_uP_a_ge___ __.l l25-ooooo-oo-GM 01/01/25 112/31/25 I IDOT Department Uae Only Received Location Received Date Additional Location? l 11~~' □WMFT Entry By Entry Date I II.____ ____. Completed 01 /24/25 Page2of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _'-f-______r L)_._<__ Resolution No. 25-R-0005 - Local Public Agency General COMMITTEE AGENDA DATE: February 6, 2025Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 17, 2025 14222) for State Motor Fuel Tax Funds in FY 2024 - Section No. 24-00000-01-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ----------- ITEM SUMMARY: On January 15, 2024, the City Council approved Resolution No. 24-R-0002 for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount totaling $928,900.00 for the 2024 Roadway Rehabilitation Project (Project), which is considered general maintenance for FY 2024. On April 15, 2024, the City Council approved Resolution No. 24-R-0032 for Supplemental Resolution in the amount of $11,468.23 to allow for a construction contract award for the Project in the amount of $940,368.23. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2024. In FY 2024, the City categorized roadway resurfacing as general maintenance under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2024, $804,922.41 of State MFT funds were utilized for the Project. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for FY 2024. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 25-R-0005 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2024. COMMITTEE RECOMMENDATION: ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0005 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE STATE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2024 FOR SECTION NO. 24-00000-01-GM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax funds during Fiscal Year 2024 for Section Number 24-00000-01-GM, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] IIDnois DepartmentQ~ of 1tansportatlon Local Public Agency General Maintenance Submittal Type._lo_r--'ig:..i_n_a_l __ __, Maintenance Expenditure Statement District Estimate of Cost For 1~1-~IIMunicipality Maintenance Period ,_L_oca_ l _P_ub_l~ic_A...,.9,_e_nc_.y_________ ___,r-'C"""o-'-un'"""ty..__ ____ __, Section Number Be inning Ending lw_e_st_C_hi_ca_g_o..... _____ ____.l~lo_uP_a_ge____ll24-00000-01-GM I01/01/24 112/31/24 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee 2024 Roadway 118 $804,922.41 $804,922.41Rhabilitation Total Cost $804,922.41 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $804,922.41 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion $an4,922.41 Motor Fuel Tax Portion $804,922.41 Motor Fuel Tax Authorized $940,368.23 Surplus/Deficit $135,445.82 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks Completed 01 /23/25 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Typel....o_r--'ig"-i_n_a_l __ __. Maintenance Period ,;;;:Lc.=..oc;:.::a::.:..1..:....P.;:;;ub::..cl:..:c!c..;_A..:..9L.:Ce.;.;.nc:=.ty'---_______ ~ r=C=o-=-u=nt.._y _ _ ___ ~ Section Beginning Ending .._lw_es_t_C_hic_a_go______ ___.l~l□_uP_ag_e_ _ ~ ll24-00000-01-GM 1101101124 ll12/31/24 SUBMITTED Local Public Agency Official Slgnatuce & DateI Title l□irector of Public Works APPROVED Regional Engineer Signature & Date Department omaasportaUon I IDOT Department Use Only Received Location Received Date Additional Location? I 1~1-~I □WMFT Entry By Entry Date I I~'-~ Completed 01 /23/25 Page 2 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO I INFRASTRUCTURE COMMITTEEI AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf:;__.·""""'c'-~-=-.....• __ Resolution No. 25-R-0006 - Local Public Agency General COMMITTEE AGENDA DATE: February 6, 2025 Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 17, 2025 14222) for Motor Fuel Tax Funds in FY 2024 - Section No. 24-00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On January 15, 2024, the City Council approved Resolution No. 24-R-0001 Resolution for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight energy charges and solid waste disposal, which is considered general maintenance for FY 2024. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2024. In FY 2024, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2024, the State MFT funds were utilized for street light energy charges in the amount of $119,296.48 and for solid waste disposal in the amount of $20,024.63, for an amount totaling $139,321.11. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for FY 2024. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 25-R-0006 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2024. COMMITTEE RECOMMENDATION: ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0006 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2024 FOR SECTION NO. 24-00000-00-GM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax funds during Fiscal Year 2024, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] Illinois DepartmentQ of 1i'ansportation Local Public Agency General MaintenanceW Submittal TypelOriginal Maintenance Expenditure Statement I District Estimate of Cost For l.._1 _ ___.IIMunicipality Maintenance Period ~L_o_ca_l_P_u_b_lic_A_ge_n_c_y________ ~ ~C_o_u_nty~-----~ Section Number Be inning Ending l.__w_es_t_C_hi_ca_g_o _____ ___.ll.__o _uP_a_ge___ __.1!24-00000-00-GM I 01/01 /24 112/31 /24 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $119,296.48 $119,296.48 Refuse Disposal IIA $20,024.63 $20,024.63 Total Cost $139,321.11 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $139,321.11 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion $139,321.11 Motor Fuel Tax Portion $139,321.11 Motor Fuel Tax Authorized $175,000.00 Surplus/Deficit $35,678.89 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks ~ I hereby certify that the maintenance operations shown above were completed in accordance with Illinois State Statues and Bureau of Local Roads Streets Manual, for the work during the maintenance period stated above, and that receipted bills are on file and available for review. Completed 01 /23/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Typel....o_r__iga-.i_na_l __ __, Maintenance Period ,....L_oca_l_P_ub_l_ic_A_g.._e_nc_y________ __, County Section Beginning Ending lw_es_t_C_hic_a_go,__ ______ ___.l.--lo-uP~ag_e__ ___,1124-00000-00-GM 1101101124 ll12/31/24 SUBMITTED local Pul.F'--'l'"'"'rm~N=am=e=----~ County Section Number j~c_ity_o_f_W_e_s_tC_hi_ca_g_o____ ~I ~G_o_n_za_l_ez_ c_o_m_p_a_ni_e_s,_L_L_c__ ~ ~,□-u-P-ag-e----~I l20-00084-00-CH EXHIBITS PROJECT SCHEDULE Project Award Jul-25 Anticipated Construction Start August-25 Winter Shut Down Dec-25 to Mar-25 Anticipated Completion Date Aug-26 Completed 01 /24/25 Page 8of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] ~L_o_ca_l_P_u_b_llc_A_g-e_n_c~Y------~ ~P_ri_m_e_C_o_n_s_u_lta_n_t~F_l_rm~N_a_m~e___ ~ r-=C~o~u""'"nty'"'--------. Section Number ~lc_ity_o_f _W_e_s_tC_hi_ca_g_o____ Gonzalez Companies, LLC !DuPage j j20-00084-00-CH ~I ExhlbltC Quallflcatlon Based Selectlon (QBS) Checkllst The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed. Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal funds being used, federal small purchase guidelines must be followed. D Form Not Applicable (engineering services less than the threshold) Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when using State funds and the QBS process is applicable. No Yes Do the written QBS policies and procedures discuss the initial administration (procurement, management 1 [El and administration) concerning engineering and design related consultant services? □ Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and 2 [El specifically Section 5-5.06 (e) of the BLRS Manual? □ 3 Was the scope of services for this project clearly defined? □ [El 4 Was public notice given for this project? □ [El If yes Due date of submittal lo1/10/25 Method(s) used for advertisement and dates of advertisement Request for Statement of Interest (SOI) posted to the City of West Chicago's website 1/10/2025. 5 Do the written QBS policies and procedures cover conflicts of interest? □ [El Do the written QBS policies and procedures use covered methods of verification for suspension and 6 [El debarment? □ 7 Do the written QBS policies and procedures discuss the methods of evaluation? □ [El Project Criteria Weighting Proposed Project Staff Capabilities 45% Firm's Experience on Similar Projects 25% Familiarity with Local and State Requirements 10% Proposed Technical Project Approach 10% Firm's Work Load Capacity 10% 8 Do the written QBS policies and procedures discuss the method of selection? □ [El Selection committee (titles) for this orolect Director of Public Works and Asst. Director of Public Works Top three consultants ranked for this project in order 1 Gonzalez Companies, LLC 2 BLA, Inc. 3 Thomas Engineering Group, inc. 9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? □ [El 10 Were negotiations for this project performed in accordance with federal requirements. □ [El 11 Were acceptable costs for this project verified? □ [El Do the written QBS policies and procedures cover review and approving for payment, before forwarding the12 [El request for reimbursement to IDOT for further review and approval? □ Do the written QBS policies and procedures cover ongoing and finalizing administration of the project 13 (monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or □ [El breaches to a contract, and resolution of disputes)? 14 QBS according to State requirements used? □ [El 15 Existing relationship used in lieu of QBS process? [El □ Completed 01 /24/25 Page 9 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] Local Public Agency Prime Consultant Firm Name County Section Number ~,□-uP~a~ge---~ll20-oooa4-00-CH!city of West Chicago IGonzalez Companies, LLC I 16 ILPA is a home rule community (Exempt from QBS). I □ I IRl I Completed01/24/25 Page 10 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] EXHIBIT D ~ llinois DepartJ1lent COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET @ of Transportation FIXED RAISE Local Public Agency County Section Number !City ef West Chic.ago !DuPage 120-00084-0G-CH Prime Consultant (Firm) Name Prepared By_ Date IGenzalez Comi)arii~s. LLe. ~~dt T. Zentner 1112_1~925 Consultant I Subconsultant Name Job Number IG°bnzalez. C_qmpariies, LLC. Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Phase Ill Construction Inspection Services for the reconstruction and resurfacing of Town Road. PAYROLL ESCALATION TABLE CONTRACT TERM 13 IMONTHS OVERHEAD RATE 132.34% ST ART DATE 9/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 1/4/2026 % OF RAISE 2.00% END DATE! 9/30/2026! ESCALATION PER YEAR %of Year First Date Last Date Months Contract 0 9/1/2025 1/4/2026 4 30.77% 1 1/5/2026 10/4/2026 9 70.62% The total escalation = 1.38% BLR 05514 (Rev. 02/09/23) Printed 1/24/2025 2:35 PM ESCALATION Page 1 of 1 ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] Count Section Number Cit of West Chica o DuPa e 20-00084-00-C H Consultant/ Subconsultant Name Job Number !Gonzalez Companies, LLC. PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RA TE~ ____a_s_.o_o_l ESCALATION FACTOR ....._____1_.3_8°__,1/o IDOT CLASSIFICATION PAYROLL RATES CALCULATED RA TE ON FILE Principal $86.00 $86.00 Project Manaoer X $82.30 $83.44 Proiect Manaoer VIII $77.96 $79.04 Project Enoineer VI $40.00 $40.55 BLR 05514 (Rev. 02/09/23) Printed 1/22/2025 4:10 PM RATES Page 1 of 1 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] Local Public A enc Coun Section Number City of West Chicago DuPage 20-00084-00-C H Consultant I Subconsultant Name Job Number !Gonzalez Companies, LLC. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Contribution to Prime NAME Direct Labor Total Consultant Fehr Graham & Assoclates LLC 8,104.00 810.40 Chicaoo Testino Laboratorv 6,737.00 673.70 I Total 14,841.00 1,484.10 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. BLR 05514 (Rev. 02/09/23) Printed 1/22/2025 4:12 PM SUBS Page 1 of 1 ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number !City of West Chicago i !DuPage !20·00084·00·CH Consultant I Subconsultant Name Job Number !Gonzalez Companies, LLC. DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET 1.,Ul'IIIKAI..I ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 Iner GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD\ Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 139 $65.00 $9,035.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of. Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase Ill Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 GADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment _Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DIRECT COSTS: BLl\'g;o~§t"c~' 09/23)OSTSPrint Id 11??/?n?'- 4:13 c .. Page 1 of 1 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] Local Public Agency Coun_!y Section Number !City of West Chicago !DuPage I 20-00084-00-CH Consultant/ Subconsultant Name Job Number !Gonzalez Companies, LLC. COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET OVERHEAD RATE! 132.34%1 COMPLEXITY FACTOR! OI DIRECT COSTS (not induded in OVERHEAD & FRINGE SERVICES BY ¾OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL Preconstruction 325 64 3,519 4,657 1,161 9,337 4.46% Construction 8,385 1224 57,027 75,470 18,819 21,807 173,123 82.63% Post-Construction/Closeout 325 80 6,323 8,368 2,087 16,778 8.01% . . - . . . - . . - - . . - - - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - - - - - - - . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - - - . Subconsultant DL ~..:..:'-·-,·-:-:·..-; .§: !-.;- -. -·:·_.= j $1,237.70 0.59% ,.-l,T.•,, 11 1- ~'">•~ • •,-~~,·r ...,._, .r • •·J ,•·•··.••·••· •t ,. -r:.~ •.•.'. ~-;.,·\ • • ."'-"•-~ - ◄~..,_1:-...;,.---1 •,, •··•••• r~ ""··· --. ~-~ rr...~-':""".... (~ ·..:-~ ::.~:-~~ .i~ :-·: -: .., ,. :;':--·:,··~• .. 1 $9,035.00 4.31% Direct Costs Total ===> $9,035.00 ::a-.~·,'_.;-;.:,·. TOTALS 1368 66,869 88,495 22,067 21 ,807 209,511 100.00% 155,364 The subconsultant fee has been adjusted ~~ ffxo\1. 102/09/23) Printed 1/22/2025 4:14 PM COST EST Page 1 of 1 ===== PDF PAGE 49 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agency Coun Section Number City of West Chicago Consultant / Subconsultant Name Job Number Gonzalez Companies, LLC. [ | AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 4 Post- Construction/Closeout = g > | nd 2 2 5 m o 3 | a g ¢ 2 ° a PAYROLL AVG Preconstruction Cc Printed 1/22/2025 4:14 PM Page 1 of 1 HOURLY | Hours % Watd lineal % Watd i % Watd = % Watd = % Watd po % Wotd CLASSIFICATION | RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg [ec Se A A a SS a A (S(O C(O Project ManagerX | | 83.44 | | oo | | il aes | a fProjectManager vill |_79.04 | 206.0 | 21.64% | 1710 | 24 | 37.50% | 29.64] 192 | 15.69% | 1240] 80 | 100.00%| 79.04 | | aes [Project EngineerVi | 40.55 | 1,072.0 | 78.36% | 31.78 | Sp ot | 808) 1032 | 84.31% 2 es es oe a eS ee ee ee ee ee a Ss es ee es es ae = aS a ee eee Rs I es A OO CO GN CO ON a (a (a ( it — it a eS ee ee ee ee ea i | ee ee ee ee ee ee ee ee eee Ss I es es ( ( rien] RK eee [<< __ — — a es eS ( = —_— — —— _ 0.0 SA A 0.0 Oe ee, ee eee ees eee ee ee ee ee ee ee, ee ee eee _—=| — — = — at — rt — tt — it 0.0 a =a] a eee [J —_ _ —— a a Rs (Os | ee eal ee Eee eel elle le ee Eee eee nnn Ee eee Ll lle le ee ee ee [roms | sosao | som | staan | oxo | sono sasef rxto] room Lsascal ano | soe Lsrocel oo | om | som | oo | ox | savo | BLR 05514 (Rev. 02/09/23) AVG 1 ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _L_+-'---.,.__._t""-'-t_.__ Resolution No. 25-R-0009 - Execution of a Joint Funding Agreement for Federally Funded Construction (BLR 0531 0C) COMMITTEE AGENDA DATE: February 6, 2025 COUNCIL AGENDA DATE: February 17, 2025with Illinois Department of Transportation and Local Match Appropriation for Construction Costs Associated with the Town Road Reconstruction and Resurfacing Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _ _ _______ _ ITEM SUMMARY: The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Rd) and Washington Street is targeted for June 13, 2025, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the fall of 2025. The Project is federally funded through the region's Surface Transportation Program (STP), administered by IDOT, with matching local funds from the City's Motor Fuel Tax (MFT) Fund. The estimated construction cost for the Project is $2,220,172.00. The City received 70% federal funds or an amount not to exceed $1,709,532.00 for both Construction and Construction Engineering (CE). The general scope of the project includes pavement removal, reconstruction, widening, and resurfacing, pavement patching, proposed PCC curb & gutter, driveway pavement replacements, intermittent sidewalk replacements, sidewalk ADA curb ramp upgrades, spot drainage improvements (e.g. curb and gutter replacement, inlet adjustments), culvert extension, proposed storm sewer, inlet, catch basin, and manhole installation, proposed compensatory storage basin, ditch & parkway grading, erosion control items, pavement markings, parkway restoration, and other miscellaneous items as required to complete the project. Final plans, specifications, and estimates are anticipated to be submitted to IDOT on March 3, 2025. As part of the implementation process prior to IDOT letting, the City is required to approve and execute the Joint Funding Agreement for Federally Funded Construction (BLR 05310C) with IDOT. The Agreement must also include the passage of a Resolution appropriating the City's local match associated with the Project. At this time, the local match is estimated to be 30% of the project construction cost, or $666,052.00. The exact amount of the City's local match will be determined at the completion of the Project closeout with IDOT. The FY 2025 budget includes $665,000.00 under Fund 16 - Motor Fuel Tax Fund Account No. 16-34-58-4807. $1,052.00 overage will be offset by cost savings from Construction Engineering for the Project under the same account number. Unlike construction engineering, where the initial costs have to be paid for by the City, the construction costs are paid for by IDOT, and the City will be invoiced throughout the Project for its local match. Staff recommends appropriating the local match for the Project in the amount of $666,052.00 and approval of the Joint Funding Agreement for Federally Funded Construction (BLR 05310C) for subsequent review and approval by IDOT. ACTIONS PROPOSED: Approve Resolution No. 25-R-0009 authorizing the Mayor to execute the Joint Funding Agreement for Federally Funded Construction (BLR 05310C) and appropriate the local match in the amount of $666,052.00 for construction costs associated with the Town Road Reconstruction and Resurfacing Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0009 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE JOINT FUNDING AGREEMENT FOR FEDERALLY FUNDED CONSTRUCTION (BLR 05310C) AND APPROPRIATING THE LOCAL MATCH FOR CONSTRUCTION COSTS ASSOCIATED WITH THE TOWN ROAD RECONSTRUCTION AND RESURFACING PROJECT Section No.: 20-00084-00-CH Job No.: C-91-092-21 Project No.: CQNQ(035) WHEREAS, the City of West Chicago is proposing to improve Town Road between Washington Street and Illinois Route 3 8 (Roosevelt Road), in DuPage County, Illinois; and WHEREAS, the above-stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation (IDOT); and WHEREAS, the use of these funds requires a Joint Funding Agreement (AGREEMENT) with IDOT; and WHEREAS, the improvements require matching local funds. NOW, THEREFORE, be it resolved by the City Council that: SECTION 1: The City Council hereby appropriates $666,052.00, Six Hundred Sixty-Six Thousand Fifty-Two Dollars, or as much as may be needed to match the required funding to complete the proposed improvement from Motor Fuel Tax Funds and furthermore agrees to pass a supplemental resolution if necessary to appropriate additional funds for completion of the project. SECTION 2: The Mayor is hereby authorized to execute an AGREEMENT with IDOT for the above-mentioned project. SECTION 3: This Resolution will become Attachment 3 of the AGREEMENT. SECTION 4: The City of West Chicago is directed to transmit 2 (two) copies of the AGREEMENT and Resolution to IDOT District 1 Bureau of Local Roads and Streets. BE IT FURTHER RESOLVED that the Mayor is hereby authorized to execute an AGREEMENT with IDOT for the above-mentioned project and any other such documents related to the advancement and completion of said project. ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] Joint Funding Agreement for(iii;;\ lllnois Department ~ of 1i'ansportation Federally Funded Construction LOCAL PUBLIC AGENCY ,_L_oca____l P_u"""'b_lic___A~g-e_n.....cy..___ _________________ ___,,-=C-=-ou=n=ty..___ ____ __, Section Number .....lc_it_y_o_fW_ e_st_C_h_ic_a_g_o_______________ ___.ll□uPage ll20-00084-00-CH ,_F_un_d_T~y-pe_________ ___, ""'IT"""E""-P.._,S"""R'-'-T"'"'S'-'-1..;..H=S-'-'-IP---'N'"'"'u"'"m'"""b=e"-"r(=s)________ MPO Name MPO TIP Number ~lsr_u______~l~IN1_A______ __.llcMAP l.__loa_-2_0-0_0_37 __ ___, Construction ,_S_ta_te_J_o_b_N_um_b_e_r---, Project Number l.__c-_s1_-o_s_2-2_1_ icaNa(035) __..I D Local Let/Day Labor ~ Construction on State Letting ~ Construction Engineering D Utilities D Railroad Work LOCATION Stationing ,-Lo_ca_lS_t_re_e_t/R_o_a_d_N_a_m_e _____ _, .--K_ey...__Ro___u__te______--..--L.....en~g=th______--. r'-F"""',o'""'m-'-------, ,-'-To-=------. I.__To_w_nR_o_ad_____ __,I~I9-_38_17____~I~Io._83____~I1o.oo II....._o.8_3_~ Location Termini lwashington Street to IL Route 38 Current Jurisdiction Structure Number s !city of West Chicago Remove PROJECT DESCRIPTION Town Road Roadway Widening and Access Improvements; (Section Number: 20-00084-00-CH); Project consists of roadway widening and pavement reconstruction between Forest Avenue and Roosevelt Road (IL Route 38) and a roadway resurfacing between Washington Street and Forest Avenue. Page 1 of 11 BLR 05310C (Rev. 05/09/24) ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] ""'L;.a.o-=-ca""l-'-P"""u""b"""li-=-c-'-A""'g"'"e"""nc""'y._____________ _ ~ r-'S'""e'""c-'-tio.a.an"""'"'N""'u"""m=b""'e"""r-----, State Job Number Pro·ect Number -C_ity_o_f _W_es_t _C_hic_a_go_______~ll.2_0_-0_0_08_4_-0_0-_C_H~l-lc_91_0_92_2_1 CQNQ(035)I --~I This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "STA TE". The STATE and LPA jointly proposes to improve the designated location as described in the Location and Project Description sections of this agreement. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereby referred to as "FHWA". I. GENERAL 1.1 Availability of Appropriation: Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. The STATE may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the STATE or the federal funding source, (ii) the Governor or STATE reserves funds, or (iii) the Governor or STATE determines that funds will not or may not be available for payment. The STATE shall provide notice, in writing, to LPA of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 1.2 Domestic Steel Regujrement. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Build America-Buy America provisions. 1.3 Federal Authorization. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement. 1.4 Severabj(jty. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 1.5 Termination. This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30) calendar days' prior written notice to the other Party. If terminated by the STATE, the STATE must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If the STATE determines in the case of a partial termination that the reduced or modified portion of the funding award will not accomplish the purposes for which the funding award was made, the STATE may terminate the Agreement in its entirety. This Agreement may be terminated, in whole or in part, by the STATE without advance notice: a. Pursuant to a funding failure as provided under Article 1.1. b. If LPA fails to comply with the terms and conditions of this funding award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any award. II. REQUIRED CERTIFICATIONS By execution of this Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules and any and all license requirements or professional certification provisions. 2.1 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards <2 CFR Part 200). The LPA certifies that it shall adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by reference. 2.2 Compliance with Registration Requirements. LPA certifies that it: (i) is registered with the federal SAM system; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) have a valid DUNS Number; (iv) have a valid UEI, if applicable. It is LPA's responsibility to remain current with these registrations and requirements. 2.3 .6J:i.b.eJ:Y.. The LPA certifies to the best of it's knowledge that it's officials have not been convicted of bribery or attempting to bribe an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). 2.4 Bid Rigging. LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). 2.5 Debt to State LPA certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because the LPA, or its affiliate(s), is/are delinquent in the payment of any debt to the STATE, unless the LPA, or its affiliate(s}, has/have entered into a deferred payment plan to pay off the debt, and STATE acknowledges the LPA may declare the Agreement void if the certification is false (30 ILCS 500/50-11). 2.6 Debarment The LPA certifies to the best of its knowledge and belief that it's officials: a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statutes or Page 2 of 11 BLR 05310C (Rev. 05/09/24) ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] ,...L_o~ca~I_P_u_b_li_c_A_g~e_n_cy~-------------,,,..s_e_ct_io_n_N_um_b_er___ _, State Job Number Project Number 1.....~_ity_o_f _W_es_t _C_hi_ca_g_o _______....ll.2_0_-0_0_08_4_-o_o-_c_H___.l lc_91_09_2_21,__ __ lcaNQ(035) __.I commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; c. are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local) with commission of any of the offenses enumerated in item (b) of this certification; and d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local) terminated for cause or default. 2.7 Construction of Fixed Works. The LPA certifies that all Programs for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the construction of the Program, the LPA shall comply with the requirements of the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract. 2.8 Criminal Conyjctjons. The LPA certifies that neither it nor any managerial agent of LPA has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction. The LPA further certifies that it is not barred from receiving an funding award under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 2.9 Improper Influence. The LPA certifies that no funds have been paid or will be paid by or on behalf of the LPA to any person for influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, the LPA certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 2.1 O Telecom Prohjbitjon. The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act (NDAA) that prohibits the use of telecommunications or video surveillance equipment or services produced or provided by the following companies: Dahua Technology Company, Hangzhou Hikvision Digital Technology Company, Huawei Technologies Company, Hytera Communications Corporation, and ZTE Corporation. Covered equipment and services cannot be used as substantial or essential component or any system, or as critical technology as part of any system. 2.11 Personal Conflict of Interest - (50 ILCS 105/3, 65 ILCS 5/3.1-55-10, 65 ILCS 5/4-8-6) The LPA certifies that it shall maintain a written code or standard of conduct which shall govern the performance of its employees, officers, board members, or agents engaged in the award and administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the LPA may participate in the selection, award, or administration of a contract supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set forth below has a financial or other interest in the firm selected for award: a. the employee, officer, board member, or agent; b. any member of his or her immediate family; c. his or her partner; or d. an organization which employs, or is about to employ, any of the above. The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year. The code shall also provide that LPA's employees, officers, board members, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The STA TE may waive the prohibition contained in this subsection, provided that any such present employee, officer, board member, or agent shall not participate in any action by the LPA relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board members, or agents of the LPA from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 2.12 Organizational Conflict of Interest - The LPA certifies that it will also prevent any real or apparent organizational conflict of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third party contract or subcontract may, without some restriction on future activities, result in an unfair competitive advantage to the third party contractor or LPA or impair the objectivity in performing the contract work. 2.13 Accounting System. The LPA certifies that it has an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state and federally funded program. Accounting records must contain information Page 3 of 11 BLR 05310C (Rev. 05/09/24) ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] ,...L~o~ca~I_P_u_b_lic_ A_g~e_nC~Y~-------- ------,-S_e_c_tio_n_N_u_m_b_e_r __~,..::S:..:.ta::..:t:.:ce--=Jc::o=b....:.N..:..:u::..:.m;..;;b;;;..;e::..:.r__ ~ Project Number l,__~_ity_o_f w_ e_s_t C_h_ic_ag_o______~ ll20-oooa4-00-CH I~lc_s1_o_s2_2_1 --~llcaNQ(035) pertaining to state and federal pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income. To comply with 2 CFR 200.305(b)(7)(i), the LPA shall use reasonable efforts to ensure that funding streams are delineated within LPA's accounting system. See 2 CFR 200.302. 111. AUDIT AND RECORD RETENTION 3.1 Single Audits: The LPA shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200. If, during its fiscal year, LPA expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined), LPA must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. A copy of the audit report must be submitted to the STATE (IDOrs Financial Review & Investigations Section, Room 126, 2300 South Dirksen Parkway, Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. Assistance Listing number (formally known as the Catalog of Federal Domestic Assistance (CFDA) number) for all highway planning and construction activities is 20.205. Federal funds utilized for construction activities on projects let and awarded by the STATE (federal amounts shown as "Participating Construction" on Schedule 2) are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. 3.2 STATE Audits: The STATE may, at its sole discretion and at its own expense, perform a final audit of the Project (30 ILCS 5, the Illinois State Auding Act). Such audit may be used for settlement of the Project expenses and for Project closeout purposes. The LPA agrees to implement any audit findings contained in the STATE's authorized inspection or review, final audit, the STATE's independent audit, or as a result of any duly authorized inspection or review. 3.3 Record Retention. The LPA shall maintain for three (3) years from the date of final project closeout by the STATE, adequate books, records, and supporting documents to verify the amounts, recipient, and uses of all disbursements of funds passing in conjunction with this contract. adequate to comply with 2 CFR 200.334. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 3.4 Accessjbjljty of Records. The LPA shall permit, and shall require its contractors and auditors to permit, the STATE, and any authorized agent of the ST ATE, to inspect all work, materials, payrolls, audit working papers, and other data and records pertaining to the Project; and to audit the books, records, and accounts of the LPA with regard to the Project. The LPA in compliance with 2 CFR 200.337 shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized STATE representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the STATE's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by the STATE (including auditors), by the state of Illinois or by federal statute. The LPA shall cooperate fully in any such audit or inquiry. 3.5 Failure to maintain the books and records. Failure to maintain the books, records and supporting documents required by this section shall establish presumption in favor of the STA TE for recovery of any funds paid by the STATE under the terms of this contract. IV. LPA FISCAL RESPONSIBILITIES 4.1 To provide all initial funding and payment for construction engineering, utility, and railroad work 4.2 LPA Appropriation Requirement. By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as Schedule 5. 4.3 Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. 4.4 Financial Integrity Review and Evaluation ~EST AV I I I CJ) l() r- w I- => 0 ~ .....J BISHOP STREET AND E. BROWN STREET WATER MAIN AND STREETS REHABILITATION PROJECT TRACT 8415.03 c1rv oF wEsr cH1cAGo LOCATION MAP •75 MAIN STREET PHONE: !130-2'ill-2255 th@~as. :r~t:;:::.::• j Dl,OJ BLOCK GROUP #1 WESTCHICA00,1Lso1e5 ~~.wm onalneolnII ]nAnl'l"J ;C;,OCX).QQ 3'5.111) lDOj)Q ,10.c:x, 5 EACH 4SO.OO MAILllOX REMOVE ANl)REJ'LA<:E J.r,00,00 $ 500.DD $ ,.,...,:.., s S $l.C00.00 s 2"'.00 D>.DD S UGILDDS J.JllO.OO s s s s •2 EARTH EXCAVATION CUYD 50 $ 35.00 $1,750.00 s 10.00 $ 500.00 S 85,00 S 4,250.00 S 123.00 S 6,150.00 S 82.50 $ 4.125~00 -S 45.00 S 2,250.00 $ 150,00 S 7,500.00 • ~• ll.500,00 100.DD 6;31Xl;DD S S 8,400.00 S U.71la.Oo S 15.DD S 2Dl);Dl)S ~ll.£T AUEIIS '250.00 ISO.DD EACH 6J1l.DD S 2BO.CIOS s 10,500.00 s $4;1111).00 s XIO.IIUS • • REMOVAL ANO OliSPOSALOF UNSUITABLE MATERlAL CUYO SQ.a:, 100 1Q.SOO.OO 5 ~.S00.00 t..00000 S S S 150.00 10-"3 S s as.a, s s S.000.00 20.DO Sl.000.00 s s s POROUS GflANU1.AR EMBANKMENT CUYD , • 30.00 :s-3-.000..0C s ~5.00 S o,S00,00 S ~ .00 S 6,50Cl.00 S 83.(X) S •......., s 7'.00 s 7.5Ql.00 S l8J)D $ lJ:00,DD .$ lDD.00 5 111,.00Cl.al .. •$ 8,50 $7,968.75 s 8.00 S 7,504.00 .$ 0~02 S 18.76 S 12.00 S 11,256.00 S 12.00 $ 11,256.00 $ 4.00 $ 3,75200 S 0,10 $ 93.80 •7 TOPSOIL FURNISH AND PLACE, 4~ SQYD .,. 8 SEED, BLANKET. & FERTILIZER SQYD .,. $ 8.50 S7.968.75 s 6.00 S 5.628.00 S 16,75 5 15,711.50 $ 12.IXl 5 l.l.2SG.OOS 7.00 S 6.SS6.DDS 3.50 S 3.283.00 S 17.25 S 16,180.50 7,00 AGGREGATE BASE COURSE,, TYPE B, '-l~CH SCYD s S ,.,..,00 S 6.00 S ·ua,.a, 1.07.50 5 :S 111,00 ,.oa s 2.250.00 h~rn SOYD ...150 • 12.00 S L0.00 ss ~.soo.oo~.oocu:a s 10,00 suoo.oo$1.7SO.OO ss 24.0020.00 5$ S;OOJ,003,8)0,00 SS S.7'9..50 sS u BITIJMll-!OT-MIX ASPHAI..T"SIJRFACE REMOVAL - Bl.JTI JOlNT SOYO ,• •$ 10.00 SLSOO.Oll s )0.00 .s >.S00.00 s JQ,DD S, LSOD-"> S 25.00 S J,7SQ.OO s 21.00 $ 4.DSQJXl s 20.00 S ];OOJ,00 S lOJID S J.500.IXI .. TON 432 $ 100.00 $43,200,00 $ 165.00 $ 71,280,00 $ 130i00 $ 56,160,00 $ 138J)O $ 59,616,00 $ 147.SO $ 63,720.00 $ 115.00 $ 49,680.00 $ 165.00 $ 71,280.00 14 P"OL S >09.0J s St6.00Q,OQ s iii" Yl~TERDUCTIL£IRONWATERVALVES r MAIN, r EACH,OOT '-~ •1 l,200,00 27 FIRE HYDRANTS TO BE REMOVED EACH •5 $ 500.00 s2,5oo.oo s 1,063.00 $ 5.315,00 S 715.00 S 3,575.00 S u,eru,os 5,400.00 S 7SQ.OO S 3,750.00 S L""'-"" S 7.000.DD S 148.00 S J,1'0.00 HYDRANTS WITH AUXILIARY VALVE AND VALVE BOX EACH S42,500.00 5 55,00G.OO S $ st.730.00 S 10,000.00 S SO.ODO.DD S Jl,.500.00 $ 8,500.00 28 FIRE 6.5<>1.00 S 10.-.00 S s· gz.sos.oo s UJX)Q.IXI s S7.SOO.OO s: s 10,350.00 UQl&.oG lSQ.00 <02.00$ GS0,00 S 750.00 S 5 VALVE Si::>XES TO 6Z&.00 S JSS,a, 154.00 LlSS.DD S $45C,OO S-E ACAISTED EACH l'I l •=J.+iO,(IO s s 480.00 s 1-'SOJlO s s ·-·"' s • ..,,.... $ S.015.00 S 880.00 $ 880.00 S 1.615,00 S 1,615.00 S 600.00 $ 600.00 S 6,325.00 S 6,325.00 30 DOMESTK; WATER.SEFMCE EOXE3i TO BE:" MO\tED EAC>< I $• t.S0.00 $1.50,00 s 1.$9'.8.0D s .use.oo s 31 INLETSFRAME ANO(REMOVALGP.ATEAND REPLACEMENT), TYPE A, TYPE 11 EACH 5 $ 1,500.00 $7,500.00 $ 2,336.00 $ 11,680,00 $ 3,000.00 $ 15,000,00 $ 2,620.00 $ 13,100,00 $ 3,000,00 $ 15,000.00 $ 2,400.00 $ 12,00000 $ 3,047,00 $ 15,235.00 32 UDVALVE VAULTS, T'YPE A, S'-OIAMETER, TYPE 1 FRAME, CLOSED EACH 1 $ 4,000,00 $4,000.00 $ 5,176.00 $ 5,176.00 $ 3,850.00 $ 3,850.00 $ 6,620.00 $ 6,620.(XJ $ 7,425,00 $ 7,425.00 $ 6,500.00 $ 6,500.00 $ 4,02500 $ 4,025.00 STRUCTURETO 33 BE ADJUSTED WI NEW TYPE 11 FRAME AND EACH 4 $ 850,00 $3,400.00 $ 1,115.00 $ 4.460,00 $ 1,430.00 $ 5,720.00 $ 1,160,00 $ 4,640,00 S 1,050.00 $ 4,200.00 $ 1,000.00 $ 4,000.00 $ 1,495.00 S 5,980.00 GRATE 34 FRAl,IES ANOGRATcS TQ9EAOJ\ISJW. TY?E 11 EACH $ •o.:i.oo S3,lDD.OO s 61.4.00 S 4,912.DD S I.IQO.oG s uoa.oo s 15&>.QO $ u oo.a, s SS(l,00 $ 4.400_00 S 65QOO S 5,200.00 S 1,150.()0 S 9,200.00 $ 575,00 S,,500.00 S 11,625.00 $ 450.00 S 6.750,00 S 8.625.00 S 650.00 S 9,750.00 S 805.00 S 12,075.00 FRAMES ANO_iJDS TQ BE.ADJUSTED, EAC>< 775.00 S 500.00 "rypE 1 lS S 9,465,00 5 m.oo 13,300,00 S 3,000.00 S $ FILLING VALVE VAULT & REMOVE VALVE 400.00 3~456,00 S 3,325.00 S 560.00 2,240.00 S 750.00 S 3,'50.00 S 13.SOO.OO EACH 800-"3 36 ..4 864.00 S S '"""-00 5 ' •s $1,600.00 s 37 COMBINATION CONCRETE CURB AND GUTTER~TYPE 8-6.12 FOOT 1,011 $ 30.00 $30,337.50 s 49.00 5 49,539.00 5 54.50 $. SSJWJ.SO S $1.00 S 5).51'1.00 S 61.25 S •Un.1' S 117.00 S 17.517.00 S nDO s ,$ $ TI-1'.E.fWOi'lASTIC. PAVE111CHT MARKING-LINE. l .lS 3.00 S $ 1,127.00 S 6,00 1.l«l.00 S 5e!I Ul1.00 FOOT :us '18 r s s $1.74'J.110 s ·=2,052.oiJ 5 $ 6.00 $ 7.00 l.7.-10.00 S 2.0S2.00 FOOl 6.00 39 S rHERN.oPL>-9TIC PAVEMENT MAJUUNG - UNE 12"' 3"2 ....11.00 SiDSUO s s ScOO S ·U!M.00- S$ ....1.15 sS. l,0!1.00S1,1.ll.>O S 2.00""" ss l.160JJOl.710_00 40 THERMOPLASTIC PAVEMENT MARKJNG - UNE 24" FOOT 150 •$ 12.00 $1,800.00 s 1200 S 1,B00,00 S 1400 $ 2,100,00 S 900 $ 1.35000 S 7,25 $ 1.""7.50 s 15.00 S 2.250 00 S 13.40 S 2,010.00 41 STORM SEWER. RCP. CLASS A. TYPE 2. 12" OR LESS FOOT 30 $ 85.00 S.2.,550.00 s 103.00 S 3,090,00 S 135.00 S 4.050,00 S L6!i,IIO s ',980,00 S m.oo s .3,730.00 S ISS.00 s 4.650.00 S l!UOS 4,lA0.00 42 SANITARY SEWER SERVICE REMOVAL AND REPLACEMENT FOOT 70 $ 55.00 $3,850.00 s 26.00 s 1,120.00 S 1SG.oo s .........00 S 126.00 S .......00 S u,.oo s 8.820.00 S 2J7.00 $ 10,590.00 S 155.00 S 10,BSO.oo SAMTARY ~1:R'SPOT RCPAIFi:, Di:PTH < 1::Z Fl El-CH ~ 0,500.0Q SSl.000.00 s • .,..,,. s ~7,590,00 S ll.900-"> s 83,4DD,OO S 6.78ll00 S -.,OS 10~100.00 'S 60,603.00 $ 9,IXI0.00 .s ...000.QO S l!.]15,00 S .. 250Jlll ..44 ~tTAR'f SEWEJISPOTll{EPAIR.OEPl'H:J-12" EACH 1l• 1 12,000.00 Sl56,IXO,IIO s 1Jl.5Sl,IIO s 13717S.00 5 26,70QJlO $ '41,lllll,OO 5 11.-:00 S 231,400.00 S 18,750,00 5 243,750.00 ·.s 10,000.00 S 130.000.00 S 27~00000 $ 358,800.00 $ $ 10,500,00 13,500.00 45.00 S l•,700..00 35.00 $ 300 45 30.00 SOFT TAC'TIW DETECT......SWAANING Sl!RFAC£ -~.ooo.a, s 4,.87S.OO 5,025.00 FIELD LOK GASKETS FOR DI WATER EACH MAIN. 8~ 46 195.00 S i=.IXI S S S2.SOO.OO 2S •$ 100.00 $ ,_44.00 sS U,200.00s.soo.oo sS liS,00lS.00 SS. 10,500.003,615.00 S$ ~45..00 Ss 13=m,.soo.oo Ss 20J.OO~,DD sS s 153.00 ., TAPVING VALV'ESAN0$1.E£VU 10"" k.r EACH I 1 1.500.00 rtA...nn,oo s IJl.5<9.DD S 10.549.DD S U.000.00 s ll.000.00 S ~•m S lUGC.00 S 11.325,00 $ l.l..3ZS.00 s ll.8011-"> S 13.000.00 S 11,500.oo $ 1L5IIO.OII 41 TRENCH BACKAil. SPEOlAL CU YD \.Ol!!i !!7~00 Sl7,S55-"> s 1.00 S 1,015,00 S 34.00 $ 34,510,00 $ 58.00 5 58,870.00 $ LOO S i.ru.s.oo s 6!.00 s 63Q.al:: 00 :S '4.54 S '35,017.50 49 EXPLORATION TRENCH (SPECIAL) FOOT 50 $' 20.00 $1,000.00 s 10.00 S 500.00 S 3".DD S 1,900.00 5 Bl)JXI $ 4,DOO.OJ S JO.OD S 500,a, s 10.00 S ...,,00 5 <0,00 S 2;00000 50 SiORM SEWER REMOVALILIP T024'"' ~Mt: 11:HI FOOT 1,0 1 15.0CI 5U50-"> s 52.IXl S 0,7.0.00 5 ,,... s J,S,S.00 S 2IUIO s U00,00 S LOO S UQ.00$ 4Q.OO s 5.200,00 5 23-"> S 3 720.00 SI CUT ANOC,'Pc)qSTINGWATE/IMAL~ EJ,CH < 500.00 Sl,OCG.(11) s: I.D29.00 S 2.C$8JIIIS tlllll,IXI $ 2.200.00 S 1,860.00 S 3,720.00 $ 800,00 S 1.600.00 S 6.500,00 S 13.000.00 'S 1,150.00 S 2,300.00 52 CUT AND PLUG EXISTING WATER MAIN (FOR ABANDONMENT) EACH 6 •$ 400.00 $2,400.00 s 1,011.00 $ 6,066,00 $ 1,325.00 $ 7,950,00 $ 1,860.00 $ 11,160.00 $ 800,00 $ 4,800.00 $ 6,500.00 $ 39,000.00 $ 1,150.00 $ 6,900.00 53 8" MECHANICAL JOINT PLUG EACH 4 I 420~00 51,680.00 $ 550.00 5 2.2"'-"> s .LlSP.oG $ 5.400,00 S 8,0.00 S l,lll0.00 S 615,00 S l,.!il1.00 s s sS1 LONG WATER-SERVICE EACH 12.• • .•.=oo S5a.40Q.00 -s "3,73SAIO... _ sS ....20.00 S 4,150.m S 451.i:.,n oo s 5;120.00 $ 61.440.00 S 5.175J)O S 02.100.00 S 7.l00J)0 S M,100,00 $ 4,l70.00 S 5:Z,440.0Cse PRfVATE WATER SERVICE UNE REP.LACEMENT, sg:e 112"· 2" EACH ,, •s 5,000,00 $5,000.00 $ l.<21.00 S lS,!00.00 .S u...soa.oo s ·11.=oo s ll.260..00 $ •~.200.00 s J.C.100.00 $ 9,000,00 $ 9.000.00 S 16,100.00 :S 15.IOO.OO s, COIITROu.EP L,0Vl-$TREl5..17 S m.A"- 7 -S 3S,000J)0 s 15,000.00 VJJ..~BOXES TO BEREMOVEO SS00,00 600.00 S J.;200.00 U20,00 S"" EACH 150.00 S 220.00 S 880.00 S 2$0.00 2<0,00 231l.DOS JOO.DO s s s 1.000.00 s s s m.aos •.. VALVE. BOX FOR e~ VALVE EACH 1 •s 700.00 $700.00 s 32S.00 S 325.00 S 1.650.00 S J.650.00 S "90.00S 691).1)0 s 32S.OO S 32SJ)O S 1,000.00 $ 1,000.00 s 1.725.00 S 1.725.00 TO EXISTING W~TER MAIN (ORY, NON-PRESSURE) $ $10,S00,00 3,625.00 S 3,810,00 13,350.00 6.000,00 3 EACH $ $ 20,700,00 6,70000 S $ 3,500.00 10,875.00 S 11;460.00 $ 10,000.00 $ 30,000.00 $ 20,100.00 S $ 4,450.00 S •6S ' ·6"CONNECTION HOT.JinXASPtw..T DRIVEWAY PAVEMENT. 4,500.00 S 10,500.00 40.00 6,000.00 S 7000 $ S $ 30.00 1D,20Q.OO S ! S . G.1SC.'.CO 68.00 s !SJ)O ORIVEWAY PAVEMENT REMOVAL l&.lS $..61 HOT~ASPHAJ.T 920.oo 2,JO<>OO S :; 17,00 S 3.750.00 1.8.00 1.737.50 s 2.im.00 S s >:Sso.oo s 3" ' SQYOSOYD ISOISO $: 30.0016.00 S4;;a:l00$2~400.00 ss 36.0010.00 sS I0,!0:).01)sl.ioo.oo Ss 45.00lJl.00 s- 68 CONCRETE REMOVAL (SPECIAL) SOYO 100 s 18.00 S1,800.00 . s 33.00 S 3;100.00$ 24.00 $ Z,400.00 S SS.00 5 5,500.00 S 24.80 S 2,Cl!QJ)O $ 18.00 S ),li00.00 $ 5000 S 5,000.00.,, 1,615,00 CONSTRUCTION LAYOUT AND 20,000.00 $ ll.._615.00 $ $7.SOO.OO $ 20,(0).00 10,llOCUlO S 1 S 15:000.00 RECORD DRAWINGS l8VM S 15,000.00 S 7.500.00 S lS.000.00 S U!S.00 S lS,000,00 s 10,000.00 s ·&61$,00 $ INFORMA TfON stGN70 TEMPORARY 2,500.00 S 10,000.00 I • lBIIM 1,200.00 S 1.000.00 $ 2,500.00 S 10,000.00 $ 2,000.00 5 1.000.00 S l.20QDOS ·!00.00 1.000.00 S L000.00 S SSD.00 s 40.00 S !S,520.00 S 34,00 S 32,742.00 $ 37.00 S 35.631.00 .$ 4L10 S 39,579.30 DIA FOCT OM s S0.00 $48,ISO.OO s J6.00 5 :M.566-00 $ """" s UNIT DUCT, eoov, 4-1C NO, 6, 1/C NO. 6 GROUND, (XLP-TYPE '19 USE), FOOT 2.f53G s 20.00 $52,720.00 s IC.00 $ s2,no.oo s 22.00 $ 57... 2,00 $ 28.00 $ 73,808.00 $ 24-00 $ 63,264,00 $ 32.00 $ 84,352.00 $ 11-60 $ 56,937.fiO 1-1/4" DIA.. POLYETHYLENE >W.000.00 s 3.370.00 S 3"70.00 S 3.700..00 S !,I00.00 s ,l,800.00 $ l,l!llClOO S 1.soa.00 S 1.500,00 S 1,70l1DO S 1,700.oo s U75.00 S 1,117S.OO..SI LIGHT POLE F.OUNOATION, 2-4" DIAMETER, SPECIAL FOOT s · Wl.00 $73;:00.00 s 356.00S 29,90-UlO S, 39SJJO S 13,180.00 S 263.00 s 22.09>,00 s l'AS.00 $ l(),580,00 $ v= s 23.016.00 S 409.00 S .34,356.00., 5'NGLE STREET LIGHT ANO POLE EACH .. s -6.000.00 SB4,00(t 00 s 4,466.oo $ 61.524.00 S $,000.00 s 70.000.00 S 6,050.flO $ 14,"700.00 $ >,310.00 s 7S.UO.OO s S.900,00 S 82.600.00 S S,US,00 S 71,890.1)0~ UG>mHGCONTROl.l.ER. PE>ESTAI. MOUNTED, SPECIAi. EACH "1 s· 12,000.00 Sll.000-00 s 15.lJO.OO S 15,130.00 S 16,500.00 S 16.SIJQ.OO s 14,750.00 S 1<.7SO.OO S LJ,40Q.DQ $ 13,400,D0 s 1S,00Cl.00 s 15.000.00 s 17-.00 S 17,.;oo..oo $ $ $ ,.........,,1 2,071,758.20 1,928,61.9.75 ~ l,888,J20.06 1,699,698.00 i ,..,,.545.00 Corrected (t ..... EnJ SU<3;nuo $ •· As . BID TOTAi $ 2,071,758.20 S ,..,._689,75 "A5 R~ad 1,.924,793..50 $ 1,699,698.00 l.B5.~.17 l.888.l20-06 S $ s ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] th~ as. e n g_i n e e r i n g_ g r o u p s e r v i c e a t t h e h i g h es t g r a d e. 7 62 shoreline drive suite 200 aurora. illinois 60504 MEMORANDUM TO: Dave Shah, P.E.-Assistant Director of Public Works, City of West Chicago FROM: Greg Ivanauski - Project Engineer, Thomas Engineering Group, LLC DATE: November 26, 2024 RE: Bid Proposal Evaluation - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (DuPage County CDBG Project No. CD24-04) Thomas Engineering Group, LLC (TEG) prepares this memo to pre-recommend a general contracting firm for performing roadway construction for the City's Brown Street and Bishop Street Water Main and Streets Rehabilitation Project (CDBG, CD24-04). The work as shown in the bid documents consists mainly of roadway resurfacing, water main replacement, sewer pipe and structure repairs, and concrete flat work. All quantities on the Bid Schedule of Prices were used in determining the lowest responsible bidder. On Tuesday, November 26, 2024, staff received and opened six (6) bid proposals from interested firms. A bid tabulation worksheet with engineer's estimate (attached) was developed for evaluation of the bid values submitted at the bid opening. Staffs evaluation of bids included consideration of the base-bid's unit prices and past performance with other municipalities and counties. Based on the attached tabulation, C. Szabo Contracting, Inc. (C. Szabo Contracting), from West Chicago, IL, submitted the lowest overall base-bid cost proposal. Below is a table depicting the bid results: CONTRACTOR BASE BID OVERALL SUBMITTAL RANK AMOUNT C. Szabo Contracting_, Inc. $1,699,698.00 1 Schroeder Asphalt Services, Inc. $1,888,320.06 2 Martam Construction, Inc. $1,921,545.00 3 A. Lamp Concrete Contractors, Inc. $1,928,689.75 4 Everlast Blacktop Inc. $1,935,444.17 5 Brothers Asphalt Paving, Inc. $2,071,758.20 6 ENGINEERS ESTIMATE $1,343,773.80 NA ttaoma1 • ===== PDF PAGE 71 ===== [Extraction: embedded PDF text] November 26, 2024 RE: Bid Proposal Evaluation - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project Page 2 of2 C. Szabo Contracting submitted a base bid proposal value of$1,699,698.00, approximately 26.5% higher than the engineer's estimated cost of $1,343,773.80. The second lowest bid proposal, submitted by Schroeder Asphalt Services, Inc., was $1,888,320.06. We called C. Szabo Contracting's project references and spoke directly with representatives from the City of Elmhurst and the City of Lake Forest who provided positive references on C. Szabo Contracting' s behalf. C. Szabo Contracting is registered by the Illinois Department of Transportation as a prequalified subcontractor. This information can be found on IDOT's website. Please keep in mind that this project is partially funded with federal grant funds through the County's CDBG - Neighborhood Investment Program. As such, the County's approval of the apparent low bidder is a County requirement, before the City can formally award the project's contract. I have contacted the County and have provided them with their required post-bid opening documents and I have requested their approval to award C. Szabo Contracting the project's contract. I will notify you as soon as the County corresponds back to me. Once we receive the County's approval, TEG will be recommending that the project's contract for the Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CDBG, CD24- 04) be awarded to the lowest responsible bidder, C. Szabo Contracting, for a contract amount not to exceed $1,699,698.00. Should you have any questions or need additional information, please feel free to contact me. Enclosures: Engineer's Estimate with Bid Tabulation- Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CDBG, CD24-04) cc: - Bishop Street and Brown Street Water Main and Streets Rehabilitation Project (CDBG, CD24-04)-Project File ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4____,__~_·J=--- Resolution No. 25-R-0011 - Authorizing the City COMMITTEE AGENDA DATE: Feb 6, 2025Administrator to Enter into a Contract for the Supply of COUNCIL AGENDA DATE: Feb 17, 2025 Electricity for the City's Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE. _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. _________ _ ITEM SUMMARY: Since January 2007, because of the electric utility deregulation law passed by the State of Illinois in 1997, the City of West Chicago has contracted for the supply of electricity from a third-party supplier for electric to be supplied to the City's Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations. The distribution of electricity continues to be provided by ComEd. Working with David Hoover, who formed a collaborative known as NIMEC that represents multiple municipalities; alternative pricing is obtained via competitive bid from three third party electric suppliers. In the past, the competitive bids were then compared with ComEd's rates to determine which pricing yields the most significant savings for the City. Now, however, ComEd no longer offers fixed rates for medium and large accounts like ours. Therefore, the City is forced to seek competitive bids or pay ComEd's floating rate, which is not recommended, as the floating rates are inflated and change hourly. As a result of NIMEC's services: • In October 2006, the City executed a 17 month contract (January 2007 to May 2008) with Constellation NewEnergy. • In 2008, the City executed a three-year contract (June 2008 to May 2012) with Exelon Energy Company for a rate that varied between 0.0679 and 0.0864 $/kWh. • In 2012, the City executed a three-year contract (June 2012 to May 2015) with Exelon Energy Company for 0.04374 $/kWh. • In 2015, the City executed a two-year contract (June 2015 to May 2017) with Dynegy Energy Services, LLC for 0.05244 $/kWh. • In 2017, the City executed a three-year contract (June 2017 to May 2020) with Dynegy Energy Services, LLC 0.04834 $/kWh. • In 2020, the City executed a three-year contract (June 2020 to May 2023) with Constellation Energy Services, LLC 0.048 $/kWh. • In 2022, the City executed a two-year contract (June 2022 to May 2025) with Dynegy Energy Services, LLC 0.05809 $/kWh. The existing contract will expires on May 31, 2025. Again, NIMEC represents the interest of several municipalities and seeking alternative pricing from three third party electric suppliers. As electricity is now a commodity that is market driven, it can change from day to day and hour to hour. Therefore, once the competitive bid prices are received, the City will need to make an immediate decision and enter into an agreement with the lowest cost supplier on the day of the ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO bid. What this means is that the City Council, like it did on the previous occasions, would need to authorize the City Administrator to sign a contract with the lowest cost supplier. The Infrastructure Committee would then subsequently review, and the City Council would then have to formally approve the low bid award afterwards (similar to an emergency purchase). In addition, this pricing would just be for electricity for the Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations. JACOBS is now responsible for electric service at the West Chicago/Winfield Regional Wastewater Treatment Plant; however, it has also participated in the NIMEC bidding process. NIMEC has indicated that they will seek bids on Tuesday, March 4, 2025, as current market conditions are trending choppy. NIMEC will seek and receive bids from pre-qualified suppliers (i.e., Dynegy, Constellation, AEP and MC Squared); typically, one for twelve months, one for twenty-four months, and one for thirty-six months. The City will then be able to choose the best deal. ACTIONS PROPOSED: Approve Resolution No. 25-R-0011 authorizing the City Administrator to Enter into a Contract for the Supply of Electricity for the City's Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations COMMITTEE RECOMMENDATION: ===== PDF PAGE 74 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0011 A RESOLUTION AUTHORIZING THE PARTICIPATION IN THE NORTHERN ILLINOIS MUNICPAL ELECTRIC COLLABORATIVE (NIMEC) AND AUTHORIZING THE CITY ADMINISTRATOR TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER FOR THE SUPPLY OF ELECTRICITY FOR THE CITY'S WATER TREATMENT PLANT, ALL WELL STATIONS, AND ALL SANITARY LIFT STATIONS WHEREAS the City of West Chicago ("The City") is a municipality in accordance with the Constitution of the State of Illinois of 1970; and, WHEREAS, on January 2, 2007, the State of Illinois implemented a plan to deregulate Commonwealth Edison; and, WHEREAS, as a result of this deregulation, electricity may be purchased based on market price and Commonwealth Edison will no longer be the sole supplier of electricity in Northern Illinois, resulting in new electricity suppliers being able to compete against Commonwealth Edison, and competitive market forces dictating the price of electricity; and, WHEREAS, the City of West Chicago has selected the Northern Illinois Municipal Electric Collaborative (NIMEC) to serve as the City's broker relative to the acquisition of electrical energy for City facilities, due to NIMEC's municipal experience and the fact that NIMEC is the largest municipal Collaborative in northern Illinois which will be aggregating the energy needs of 150 government members of the Collaborative in order to secure more competitive pricing based in higher volumes than can be provided individually to a single municipality; and, WHEREAS, there is no cost to join NIMEC, with the amount of compensation that NIMEC receives, if the City chooses the NIMEC electricity supplier, being built into the prices bid by the electricity, so there will be no direct payment made to NIMEC by the City; and, WHEREAS the City has been working with NIMEC since 2008, and the City has enjoyed a good working relationship with NIMEC; and WHEREAS, Commonwealth Edison will no longer offer a fixed energy rate for large or medium sized commercial accounts and would instead charge based on a floating hourly rate and the City desires to enter the market to secure a fixed rate, up to 36 months in term. Resolution 25-R-0011 Page 1 of2 ===== PDF PAGE 75 ===== [Extraction: embedded PDF text] NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS, AS FOLLOWS: Section 1. That NIMEC is hereby appointed as the City's broker for purposes of obtaining a supply of electricity for the City's needs, and the City Administrator is hereby directed to take all actions necessary to establish said broker relationship. Section 2. That NIMEC, as broker for the City, is authorized to discuss and negotiate energy rates directly with suppliers in an effort to secure the lowest energy cost for the City of West Chicago. Section 3. That in light of the time constraints applicable to the acceptance of a competitive bid for a supply of electricity, once the bids are received by NIMEC, the City Administrator is hereby authorized to sign the contract with the lowest bidder. Section 4. That, if the criterion in Section 3 is met, the City Administrator shall place said contract on the Consent Agenda at the first available Infrastructure Committee and subsequent City Council meeting following his execution of the documents, so that the City Council can then officially approve the contract. Section 5: The Resolution shall be in full force and effect from and after its passage, approval, and publication in pamphlet form, as provided by law. APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez Resolution 25-R-0011 Page 2 of2 ===== PDF PAGE 76 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4, ~ ( Resolution No. 25-R-0012 - Contract Award - The Fields COMMITTEE AGENDA DATE: February 6, 2025on Caton Farms, Inc. - 2025 Spring Parkway Tree Planting COUNCIL AGENDA DATE: February 17, 2025Program in an Amount Not to Exceed $57,580.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: This project consists of providing and planting 187 parkway trees in various locations within the corporate limits of the City of West Chicago. A Notice to Bidders was advertised in the Daily Herald on January 7, 2025, as well as on an on line bidding platform QuestCDN. The sealed bids were opened on January 28, 2025. Of the six plan holders only four submitted a bid. The results are below. Bidder name Bid Amount Rank The Fields on Caton Farms, Inc., $57,580.00 1 Crest Hill, IL St. Aubin Nursery & Landscaping, $60,000.00 2 Inc., Kirkland, IL Yellowstone Landscape, Roselle, IL $63,717.00 3 Langton Group, Woodstock, IL $71 654.00 4 Estimate $60,000.00 NIA Staff contacted performance references, and all provided positive feedback and indicated they would use the company again. All indicated good quality trees and excellent work. Staff recommends that a contract be awarded to The Fields on Caton Farms, Inc. for services related to the 2025 Spring Parkway Tree Planting Program, for an amount not to exceed $57,580.00. Services related to the above- mentioned program will be funded from the Capital Projects Fund (08-34-53-4854) in which $60,000.00 has been budgeted for FY2025. ACTIONS PROPOSED: Approve Resolution No. 25-R-0012 authorizing the Mayor to execute a contract with The Fields on Caton Farms, Inc. of Crest Hill , IL, for the 2025 Spring Parkway Tree Planting Program for an amount not to exceed $57,580.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0012 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE FIELDS ON CATON FARMS, INC. FOR THE 2025 SPRING PARKWAY TREE PLANTING PROGRAM IN AN AMOUNT NOT TO EXCEED $57,580.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with The Fields on Caton Farms, Inc. of Crest Hill, IL for the 2025 Spring Parkway Tree Planting Program for an amount not to exceed $57,580.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] ~ -.:'.-~ .;~ The Fields on Caton Fann, Inc. St. Aubin Nursery & Lpg, Inc. Yellowstone Landscape Langton Group City of West Chicago 2412 Hacker Drive 35445 Irene Road 23940 W. Andrew Road 451 O Dean Street Tabulation of Bids Crest Hill, IL 60403 Kirkland, IL 60146 Plainfield, IL 60585 Woodstock, IL 60098 2025 PARKWAY TREE PLANTING PROGRAMDate:Ii-January 28, 2025 11:00AM Opened by: Mehul Patel Recorded bv: Ashlev Heidorn ~ ~ ,. ~ Units Quantitv PriceUnit Total PriceUnit Total PriceUnit Total PriceUnit Total ITEMS / 1 Tulia ./ v-, ./ EACH 20.00 $310.00 $6 200.00 $320.00 $6400.00 $322.00 $6 440.00 $395.00 $7 900.00 y 2 Autumn Blaze Maple / 'Vi-- ./ EACH 30.00 $300.00 $9 000.00 $320.00 $9 600.00 $302.00 $9 060.00 $371.00 $11130.00 3 Bowhall Maple ~ ./ EACH 30.00 $310.00 $9 300.00 $320.00 $9 600.00 $306.00 $9 180.00 $376.00 $11 280.00 4 Hackberrv EACH 20.00 $310.00 $6.200.00 $320.00 $6400.00 $302.00 $6 040.00 $386.00 $7 720.00 '- - ./ 5 Swamp White Oak EA.CH 20.00 $310.00 $6 200.00 $320.00 $6 400.00 $306.00 $6120.00 $391.00 $7 820.00 ' "'--/ 6 Bloodaood London Planetree EA.CH 15.00 $300,00 $4500.00 $320,00 $4800.00 $488.00 $7 320.00 $388,00 $5820,00 -"- EA.CH 20.00 $315,00 $6 300.00 $325,00 $6 500.00 $306.00 $6 120.00 $376,00 S7 520,00 7 American Hornbeam / '-- 8 Snow Goose Cherrv ./ A. EACH 10.00 $315.00 $3150.00 $320.00 $3.200.00 $423.00 $4.230.00 S396.00 $3 960.00 9 lvorv Silk Lilac EACH 10.00 $295.00 $2 950.00 S320.00 S3.200.00 $310.00 S3100.00 $398.00 $3 980.00 10 Apollo Maple " EACH 12.00 S315.00 $3.780.00 $325.00 $3.900.00 $510.00 $6.120.00 $377.00 $4.524.00 TOUII As Read $57,580.00 $60,000.00 $63,717.00 $71,654.00 Total As Com,Cled $57,580.00 $60,000.00 $63,730.00 $71,654.00 BID-TAB ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMlrrTEE AGENDA ITE!M SUMMAR¥ ITEM TITLE: AGENDA ITEM NUMBER: L-t, L--, Resolution No. 25-R-0013 - HR Green, Inc. - Engineering COMMITTEE AGENDA DATE: February 6, 2025Design Services for 2026 Industrial Streets Improvement COUNCIL AGENDA DATE: February 17, 2025 Project - Phase A (Western Drive & Downs Drive) in an Amount Not to Exceed $309,075.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: Various roadway segments in the City's industrial areas are in poor condition and require complete roadway reconstruction along with various utility improvements. The implementation of the public infrastructure improvement in the industrial areas is included in the City's 5-Year Recommended Roadway Improvement Program in FY 2026, FY 2027, and FY 2028. The Industrial Streets Improvement Program (Program) which includes Phase A, Phase B, and Phase C are denoted in the enclosed location map. The general project scope will include roadway improvement with full-depth road reconstruction and widening using jointed Portland Cement Concrete (PCC) pavement, curb and gutter, new sidewalk construction, ADA-compliant detectable warnings and ramps, existing street light removal, new street lights, rigid conduit, unit duct, driveway apron removal and replacement, drainage improvement, watermain replacements where identified, water apparatus (e.g., valves, water services, fire hydrants, etc.), miscellaneous utility structure adjustments, reconstructions and replacement of utility structures (e.g., water valve vaults, sanitary manholes, storm sewer manholes), sanitary sewer pipe spot repairs as identified, railroad coordination, traffic control and protection and other related items as required to complete the project. The Program will be funded by the issuance of municipal bonds, which will be presented to the City Council for consideration in FY 2026 prior to the Program implementation. To begin implementation of the Program in FY 2026, design engineering, permitting, engineering plans, specifications, and estimates will need to be completed in FY 2025. On December 9, 2024, staff advertised a Request for Proposal (RFP), by invitation only, to nine qualified engineering firms seeking qualifications and proposals for Design Engineering (DE) services for the 2026 Industrial Streets Improvement Project - Phase A (Project). After an approximately five-week advertisement period, seven proposals were received and evaluated on January 17, 2025, to determine the Most Qualified Firm (MQF) to lead DE for the Project. Three members of the City staff and a Director of Public Works from a reputable municipality evaluated the firm's qualifications and proposals. The following are the results of the evaluation: Engineering Firms Average Weighted Total Overall Rank HR Green, Inc. 86.43 1 Thomas Engineering Group 85.08 2 Strand Associates 82.81 3 BLA, Inc. 82.13 4 Christopher B. Burke 80.81 5 Trotter Associates, Inc. 68.31 6 Gonzalez Companies, LLC 66.38 7 Based on the evaluation process which included criteria such as proposed project staff capabilities, proposed technical project approach, firm's workload capacity and availability, firm's experience on similar projects, ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO recommendations of past clients and references, and proposed fees, HR Green, Inc. of Aurora, Illinois, is determined to be the MQF to provide DE for the Project. HR Green's scope of work will generally consist of project management, project administration, project meetings and coordination with City and external staff, other agency coordination for permitting, environmental and geotechnical investigation, topographic survey, project plans, specifications, and estimates, and bid support for the Project. Furthermore, HR Green's scope will include DE for Western Drive and Downs Drive only. It should be noted Fenton Lane is also part of the Program; however, the design engineering for this location had begun a while back by Thomas Engineering Group (TEG). Staff recommends TEG to continue with the design engineering of Fenton Lane. HR Green's proposed fees for the DE services is in the amount of $309,075.00. The FY 2025 Budget includes $379,100.00 under Capital Projects Fund Account No. 08-34-53-4807 for DE for this Project. Staff recommends approval of the contract to HR Green, Inc. for an amount not to exceed $309,075.00 ACTIONS PROPOSED: Approve Resolution No. 25-R-0013 authorizing the Mayor to execute a contract with HR Green, Inc. of Aurora, Illinois, for Design Engineering services related to the 2026 Industrial Streets Improvement Project - Phase A (Western Drive and Downs Drive) in an amount not to exceed $309,075.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 81 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0013 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CONTRACT WITH HR GREEN, INC. OF AURORA, ILLINOIS FOR THE DESIGN ENGINEERING SERVICES RELATED TO THE 2026 INDUSTRIAL STREETS IMPROVEMENT PROJECT - PHASE A (WESTERN DRIVE & DOWNS DRIVE) IN THE AMOUNT NOT TO EXCEED $309,075.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with HR Green, Inc. of Aurora, Illinois for Design Engineering services related to the 2026 Industrial Streets Improvement Project - Phase A (Western Drive & Downs Drive) in the amount not to exceed $309,075.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] D,10 -~ ...... 041 051- 080 081 BATAVIA 091 IfIf !, 112 113 115 118 ~ CITY OF WEST CHICAGO "+' ... INDUSTRIAL STREETS IMPROVEMENT PROGRAM I inch = 1,000' feet MUNICIPAL BOUNDARY ++++++ ➔ RAILROAD D FOREST PRESERVE INDEX GRID D D MAP PREPARED BY: ADMINISTRATIVE SERVICES-WC CIS MAP PREPARED: MAY, 2114.13 MAP UPDATED: AUGUST, 2Ul I. AUGUST. 2UIJ, FE8RUARY2Ut<,, MARCH 2020 - -= 2026 - Phase A - Project Area FOR FURTHER INFORMATION REGARDING THIS MAP PLEASE CONTACT THE CITY OF WEST CHICAGO, ADMINISTRATIVE SERVICES DIVISION 2027 - Phase B - Project Area -175 MAIN STREET, WEST CHICAGO, ILtiUIH5 PHONE: (GJU) l'JJ.2200 2028 - Phase C - Project Area Document Nam,, 2020_6OUN0ARY ) NDEX.,.FINAL Proposed Watermain Replacement