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CITY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Draft
MINUTES
INFRASTRUCTURE COMMITTEE
December 5, 2024 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called
the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra
Dimas, Alton Hallett, Joe Morano, and John C. Smith, Jr. present. Alderman Jeanne Short was
present via teleconference.
Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant,
Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of November 7, 2024. Alderman Brown
made a motion, seconded by Alderman Hallett, to approve the Meeting Minutes of
November 7, 2024.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Beebe requested discussion on Consent Item C.
Alderman Dimas made a motion, seconded by Alderman Brown, to approve:
A. Ordinance No. 24-O-0048 — Authorizing the Disposal of Surplus
Equipment, Stock Inventory, and/or Personal Property Owned by the City
of West Chicago
B. Resolution No. 24-R-0086 — First Contract Extension — Crystal
Maintenance Plus Corporation — 2025 Janitorial Services for Municipal
Buildings in an Amount Not to Exceed $71,520.00
D. Resolution No. 24-R-0088 — Amendment No. 2 — Thomas Engineering
Group, LLC — Phase III Construction Oversight Services of Public
Improvements Constructed by Pulte Home Company, LLC for the Trillium
Farm Subdivision Development Project in the Amount Not to Exceed
$7,196.83 for a Revised Contract Amount of $183,683.91
E. Resolution No. 24-R-0089 — Amendment No. 1 — Kluber, Inc. — Phase II &
Phase III Professional Architectural Services for the 2025 Police Station
HVAC Improvements Project in an Amount Not to Exceed $73,175.00 for
a Revised Contract Amount of $83,025.00
475 Main Street T (630) 293-2200
Infrastructure Commi i i inoi - . .
ners Meeting West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman
, 60185 westchicago.org MAYOR CITY ADMINISTRATOR
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F.     Resolution No. 24-R-0090 - First Contract Extension -Addlawn
             Landscaping, Inc. - 2025 Right-of-Way (ROW) Maintenance Program in
            an Amount Not to Exceed $257,101.20
      G.    Resolution No. 24-R-0091 - Contract Award - Cemetery Management,
                 Inc. (John B. Reynolds) for Cemetery Sexton Services in an Amount Not
               to Exceed $62,700.00 for FY 2025
      H.     Re.solution No. 24-R-0092 - Contract Award - Steve Piper and Sons for
              the 2025 Forestry Maintenance Program in an Amount Not to Exceed
            $146,000.00

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.

5.     Items for Discussion.

4.C.   Resolution No. 24-R-0087 - Engineering Enterprises, Inc. - Professional Design
Engineering Services for Lead Service Line Replacement Project - Phase A in an Amount
Not to Exceed $161,810.00. Mr. Patel provided an overview of the City's Lead Service Line
Replacement Plan. Engineering Enterprises, Inc. (EEi) has assisted neighboring communities
with their plans as well. Phase A would target replacing approximately 375 lead water service
lines within the City limits. EEi would also assist in preparing the loan application for the Illinois
Public Water Supply Loan Program (PWSLP). There is also a chance the City would be
provided principal forgiveness for a portion of this loan. Some discussion followed. Alderman
Beebe inquired if phase B is expected to be of a similar scope and price, and Mr. Patel
confirmed  it would be in the same vicinity. Alderman Morano made a motion, seconded by
Alderman Beebe, to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.

6.     Unfinished Business. None.

7.    New Business. Mr. Patel recommended canceling the January Infrastructure
Committee Meeting. There was a consensus to cancel said meeting.

8.     Reports from Staff. Mr. Patel wished the Committee happy holidays.

9.     Adjournment. At 7:16 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Brown .. Motion was unanimously approved by voice vote.

Respectfully submitted,


Ashley Heidorn
Administrative Assistant of Public Works


Infrastructure Committee Meeting
December 5, 2024
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