===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0003 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: February 6, 2025Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: February 17, 2025 Maintenance Cost for the 2025 Roadway Rehabilitation Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _ _ _______ _ ITEM SUMMARY: On December 2, 2024, the City Council approved Ordinance No. 24-0-0047 adopting the Annual Budget for the FY 2025 ending December 31 , 2025, which included the proposed expenditure of the State and Local Motor Fuel Tax (MFT) funds for the 2025 Roadway Rehabilitation Project, which is considered general maintenance, in the total amount of $1,683,100.00, out of which $1,092,500.00 is State MFT, $561,600.00 is local MFT and $29,000.00 in Sewer Funds. MFT funds are budgeted each year to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form for the use of State MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0003 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for State MFT funding in the amount of $1,092,500.00 for the 2025 Roadway Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0003 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE DLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE DLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR STATE MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $1,092,500.00 FOR THE 2025 ROADWAY REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 -Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for the 2025 Roadway Rehabilitation Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] IIDnois Deparbnent Resolution for MaintenanceQ ~ of ltansportation Under the Illinois Highway Code District ...=C=o--=-un=ty....______ ~ Resolution Number Resolution T e Section Number 1~1 -~IJ~o_uP_a_ge___~ l~I ---~I-O-rig-in-al ___ l25-00000-01-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of Nine Hundred One Million Nine_._-Two Thousand Five Hundred,'---------------and Zero Cents Dollars( $1,092,500.00--------,,-,Na_m_e_o-.f'"'"L-oca_______ --,-I=pu--,b""'lic...,.A.,_g_e_n_cy_____ _ ____________ of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/25 to 12/31/25 - --=B,....e"""'gi,....nn_,,i-ng"""'D"'"a....,.te-- --~E,....n~di-ng- D=a_,,t_e __ BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office o1 the Department of Transportation. Executive Office Manager 1 Valeria Perez City ~ in and for said City Name of r Executive Office Manager Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as ------~N-am- e- of~L_o_ca~I =p--ub~li~c ~A-ge-n-cy_____ _ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the ______C_o__un,....c_,,i.....,I~---- of ____~_W__e~s_t_C~h,....ic~a,...,g~o______ at a meeting held on 02/17/25 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17th day of February, 2025 Day ___ _.__M,....on- t-h,~Y~e-ar____ _ (SEAL, if required by the LPA) Executive Office Manager APPROVED Regional Engineer Signature & Date Department of Transportation I Completed 01 /24/25 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] ~ Illinois Departrrient Wot Transportation Local Public Agency General Maintenance Submittal Type._lo_r-'iga...i_n_a_l----' Estimate of Maintenance Costs District Estimate of Cost For 11 IIMunicipality Maintenance Period ..=L=oca=l-'-P-=u=-bl=lc'""'A.....9""'e'"'"n=c.._y________ --....=C'""o=u=nty.._·-----~ Section Number Ending ~lc_ity_ of_W_e_s_t_C_h_ic_ag_o_____~IIDuPage 1125-00000-01-GM Maintenance Items Material Categories/ Total Maintenance Maintenance Point of Delivery or Operation Operation Maint Eng lnsp. Work Performed by Cost Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Pavement resurfacing (2.25"), sidewalk & curb and gutter replacement,2025 Roadway 118 No IADA improvements, spot EA 1 $1,092,500.00 $1,092,500.00 $1,092,500.00Rehabilitation storm sewer Improvements, and various misc. work Total Operation Cost $1,092,500.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $1,092,500.00 $590,600.00 $1,683,100.00 Maintenance Total $1,092,500.00 $590,600.00 $1,683,100.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total $_1,_68_3_,1_0_0.__,ool Total Estimated Maintenance !....__$_1,_09_2_,5_o_o._oo_,_l ______...____$_5_9_o._6o_o_.o_o....l __ Remarks !Local Funds: $590,600.00 Completed01/27/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Typel~O_ri_g_in_a_l --~ Maintenance Period .=L=oca~l_,__P=ub=l=ic..;.,A=g=e'-'-ncy"'-'--- -----~ County Section Be innin Ending ~Jc_ity_ o_f_W_e_s_t _C_hi_ca_g_o _____~l~JD-uP-a~g-e---~IJ25-00000-01-GM 101101,25 112131,25 SUBMITTED Local P,bllc Ageocy Official Sig oat,,. & DateI Title APPROVED!Mayor Regional Engineer Signature & Date IDeeartmeot of Traosportalloo IDOT Department Use Only Received Location Received Date Additional Location? I I~'-~I □WMFT Entry By Entry Date I '~' -~ Completed01/27/25 Page 2 of2 BLR 14222 (Rev. 05/26/23)