===== PDF PAGE 15 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 25-R-0004 - A Resolution Appropriating the Use of State Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: February 6, 2025Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: February 17, 2025 Maintenance Cost for Fiscal Year 2025 - Section No. 25- 00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On December 2, 2024, the City Council approved Ordinance No. 24-0-0047 adopting the Annual Budget for the FY 2025 ending December 31, 2025, which included the proposed expenditure of State Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for general maintenance. In the FY 2025 Budget, $130,000.00 is allocated towards street lighting energy charges, and $45,000.00 is allocated towards street sweeping solid waste disposal. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form for the use of State MFT funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 25-R-0004 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for MFT funding in the amount of $175,000.00 for Fiscal Year 2025. COMMITTEE RECOMMENDATION: ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0004 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE BLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $175,000.00 FOR FISCAL YEAR 2025 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using State Motor Fuel Tax funds for General Maintenance in Fiscal Year 2025, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Illinois Department Resolution for MaintenanceQ of 1ransportation Under the Illinois Highway CodeW District County Resolution Number Resolution T e Section Number ......11 _-Jl.--lo'--'-u_P:a-g_e===:::-=I...... ......I ___-JI ..----O=-=-rig~in~a,____._.~__,,25-00000-00-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type _______W_e_st_C_h_ic_a.......,.o_______ Illinois that there is hereby appropriated the sum of One Hundred Name of Local Public Agency --~~-----------------------------Seventy-Five Thousand, and Zero Cents Dollars ( $175,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/25 to 12/31/25 --B-e-gi-nn- in_g_D~a-te- - --~E-n-di-ng- D~a-t_e __ BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office o1 the Department of Transportation. Executive Office Manager 1 Valeria Perez . City c~ in and for said City Name of c;;1ei'k Executive Office Manager Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 02/17/25 - --- -=G-ov_e_m..,.in-g'""B"""o'""d-y=Ty_p_e____ - -----.--.-Na_m_e_o'""f.-.--L-oca------.---Ip=u----.b-..-lic~A'-g_e_n-cy____ _ Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17th day of February, 2025 Day ---~~M-on- t-h,..,.Y~e-ar____ _ (SEAL, if required by the LPA) Executive Office Manager APPROVED IDepartmentRegional Engineerof TransportationSignature & Date Completed 01 /24/25 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] (iii;'}\ lffinois Deparb},ent of Transportation Local Public Agency General MaintenanceW Submittal Typel....o_r_ig_in_a_l __ ~ Estimate of Maintenance Costs District Estimate of Cost For 11 II Municipality Maintenance Period FL-'-oca"""'"I_P--'-u--'-bl~ic~A~g.._e~n--'-cy....__ _______ __,,-cc~o--'-u_nty~ _____ ~ Section Number Be lnnln Ending ....lc_it_y_o_f W_ e_st_C_h_i_ca_g_o_____ ___.l l□uPage 1125-00000-00-GM 101,01,25 !12131125 Maintenance Items Material Categories/ Total Maintenance Maintenance Point of Delivery or Operation Operation Maint Eng lnsp. Work Performed by Cost Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Electrical I Energy Charges EA 1 $130,000.00 $130,000.00 $130,000.00 Refuse Disposal IIA Solid Waste Disposal EA 1 $45,000.00 $45,000.00 $45,000.00 Total Operation Cost $175,000.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $175,000.00 $175,000.00 Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) Maintenance Total $175,000.00 $175,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance !....___$_1_75_,_oo_o_.o_o....l ______ _.__ _____ __., ___$_17_5_,o_o_o._o_,ol Remarks SUBMITTED ILocal P,bHc Agency OfficlaJ Slgnat,re & Date Title APPROVED!Mayor Regional Engineer Signature & Date Department of Transportation I Completed 01 /24/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Type~IO_ri-=g_in_a_l __ ___, Maintenance Period ~L_oca....c..,-I_P_ub_l~ic_A_...9~0_nc~v~-------~ _c~o~un_ty_____ ~ Section Be innin Ending l.__c_ity_o_f _W_es_t _C_hic_a_go____ ___.l .__lo_uP_a_ge___ __.l l25-ooooo-oo-GM 01/01/25 112/31/25 I IDOT Department Uae Only Received Location Received Date Additional Location? l 11~~' □WMFT Entry By Entry Date I II.____ ____. Completed 01 /24/25 Page2of2 BLR 14222 (Rev. 05/26/23)