===== PDF PAGE 20 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _'-f-______r L)_._<__ Resolution No. 25-R-0005 - Local Public Agency General COMMITTEE AGENDA DATE: February 6, 2025Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 17, 2025 14222) for State Motor Fuel Tax Funds in FY 2024 - Section No. 24-00000-01-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ----------- ITEM SUMMARY: On January 15, 2024, the City Council approved Resolution No. 24-R-0002 for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount totaling $928,900.00 for the 2024 Roadway Rehabilitation Project (Project), which is considered general maintenance for FY 2024. On April 15, 2024, the City Council approved Resolution No. 24-R-0032 for Supplemental Resolution in the amount of $11,468.23 to allow for a construction contract award for the Project in the amount of $940,368.23. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2024. In FY 2024, the City categorized roadway resurfacing as general maintenance under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2024, $804,922.41 of State MFT funds were utilized for the Project. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for FY 2024. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 25-R-0005 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2024. COMMITTEE RECOMMENDATION: ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0005 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE STATE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2024 FOR SECTION NO. 24-00000-01-GM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax funds during Fiscal Year 2024 for Section Number 24-00000-01-GM, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] IIDnois DepartmentQ~ of 1tansportatlon Local Public Agency General Maintenance Submittal Type._lo_r--'ig:..i_n_a_l __ __, Maintenance Expenditure Statement District Estimate of Cost For 1~1-~IIMunicipality Maintenance Period ,_L_oca_ l _P_ub_l~ic_A...,.9,_e_nc_.y_________ ___,r-'C"""o-'-un'"""ty..__ ____ __, Section Number Be inning Ending lw_e_st_C_hi_ca_g_o..... _____ ____.l~lo_uP_a_ge____ll24-00000-01-GM I01/01/24 112/31/24 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee 2024 Roadway 118 $804,922.41 $804,922.41Rhabilitation Total Cost $804,922.41 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $804,922.41 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion $an4,922.41 Motor Fuel Tax Portion $804,922.41 Motor Fuel Tax Authorized $940,368.23 Surplus/Deficit $135,445.82 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks Completed 01 /23/25 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Typel....o_r--'ig"-i_n_a_l __ __. Maintenance Period ,;;;:Lc.=..oc;:.::a::.:..1..:....P.;:;;ub::..cl:..:c!c..;_A..:..9L.:Ce.;.;.nc:=.ty'---_______ ~ r=C=o-=-u=nt.._y _ _ ___ ~ Section Beginning Ending .._lw_es_t_C_hic_a_go______ ___.l~l□_uP_ag_e_ _ ~ ll24-00000-01-GM 1101101124 ll12/31/24 SUBMITTED Local Public Agency Official Slgnatuce & DateI Title l□irector of Public Works APPROVED Regional Engineer Signature & Date Department omaasportaUon I IDOT Department Use Only Received Location Received Date Additional Location? I 1~1-~I □WMFT Entry By Entry Date I I~'-~ Completed 01 /23/25 Page 2 of 2 BLR 14222 (Rev. 05/26/23)