===== PDF PAGE 24 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO I INFRASTRUCTURE COMMITTEEI AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf:;__.·""""'c'-~-=-.....• __ Resolution No. 25-R-0006 - Local Public Agency General COMMITTEE AGENDA DATE: February 6, 2025 Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 17, 2025 14222) for Motor Fuel Tax Funds in FY 2024 - Section No. 24-00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On January 15, 2024, the City Council approved Resolution No. 24-R-0001 Resolution for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of State Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight energy charges and solid waste disposal, which is considered general maintenance for FY 2024. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2024. In FY 2024, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2024, the State MFT funds were utilized for street light energy charges in the amount of $119,296.48 and for solid waste disposal in the amount of $20,024.63, for an amount totaling $139,321.11. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for FY 2024. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 25-R-0006 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2024. COMMITTEE RECOMMENDATION: ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0006 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2024 FOR SECTION NO. 24-00000-00-GM BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax funds during Fiscal Year 2024, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] Illinois DepartmentQ of 1i'ansportation Local Public Agency General MaintenanceW Submittal TypelOriginal Maintenance Expenditure Statement I District Estimate of Cost For l.._1 _ ___.IIMunicipality Maintenance Period ~L_o_ca_l_P_u_b_lic_A_ge_n_c_y________ ~ ~C_o_u_nty~-----~ Section Number Be inning Ending l.__w_es_t_C_hi_ca_g_o _____ ___.ll.__o _uP_a_ge___ __.1!24-00000-00-GM I 01/01 /24 112/31 /24 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $119,296.48 $119,296.48 Refuse Disposal IIA $20,024.63 $20,024.63 Total Cost $139,321.11 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $139,321.11 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion $139,321.11 Motor Fuel Tax Portion $139,321.11 Motor Fuel Tax Authorized $175,000.00 Surplus/Deficit $35,678.89 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax/ Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks ~ I hereby certify that the maintenance operations shown above were completed in accordance with Illinois State Statues and Bureau of Local Roads Streets Manual, for the work during the maintenance period stated above, and that receipted bills are on file and available for review. Completed 01 /23/25 Page 1 of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Typel....o_r__iga-.i_na_l __ __, Maintenance Period ,....L_oca_l_P_ub_l_ic_A_g.._e_nc_y________ __, County Section Beginning Ending lw_es_t_C_hic_a_go,__ ______ ___.l.--lo-uP~ag_e__ ___,1124-00000-00-GM 1101101124 ll12/31/24 SUBMITTED local Pul