===== PDF PAGE 28 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4__,_-'-,ยท....;..F_.-- Resolution No. 25-R-0007 - Final Report of Expenditure COMMITTEE AGENDA DATE: February 6, 2025(BLR 13510) for State Motor Fuel Tax Funds and Rebuild COUNCIL AGENDA DATE: February 17, 2025 Illinois Grant Funds for the 2024 Harvester Road Reconstruction Project- Section No. 23-00088-00-PV STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: On January 15, 2024, the City Council approved Resolution No. 24-R-0004, for Resolution for Improvement Under The Illinois Highway Code (BLR 09110) and the Request for Expenditure/Authorization of Motor Fuel Tax Funds (BLR 09150) authorizing the use of $570,000.00 in State Motor Fuel Tax (MFT) and $1,780,000.00 Rebuild Illinois (RBI) Grant funds in the amount totaling $2,350,000.00, which funded a portion of the 2024 Harvester Road Reconstruction Project (Project). Under Resolution No. 24-R-0033 the City Council awarded the Project to Plote Construction, Inc. for the total contract amount not to exceed $3,819,800.57. The scope of the project is considered a permissible use of the State MFT and RBI Grant funds for FY 2024 under the applicable provisions for the Highway Code and necessary Illinois Department of Transportation (IDOT) requirements. IDOT subsequently approved and authorized the use of the State MFT and RBI funds for the project in FY 2024 At the end of the project, IDOT requires the Local Agencies to submit the Final Report of Expenditure (BLR 13510), which summarizes the actual amount of State MFT, RBI, and Local funds expended for the project. The Project utilized $566,843.72 of the State MFT, $1,779,100.52 of the RBI funds, $1,374,363.77 of the Capital Project Funds (Local), $49,967.28 of the Water Fund (Local), and $49,521.72 of the Sewer Fund (Local), for a final contract amount of $3,819,797.01, which is denoted in the enclosed Final Report of Expenditures (BLR 13510). Although Local Agencies are not required to pass a Resolution to terminate the use of State MFT or RBI funds for projects, it is good financial practice to document the actual expenditures of the State MFT and RBI funds for the project. ACTIONS PROPOSED: Approve Resolution No. 25-R-0007 authorizing the Director of Public Works to execute the Final Report of Expenditure (BLR 13510) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax and Rebuild Illinois grant funds for the 2024 Harvester Road Reconstruction Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0007 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE BLR 13510 - FINAL REPORT OF EXPENDITURE FOR USE OF THE STATE MOTOR FUEL TAX FUNDS AND REBUILD ILLINOIS GRANT FUNDS FOR 2024 HARVESTER ROAD RECONSTRUCTION PROJECT - SECTION NO. 23-00088-00-PV BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Final Report of Expenditure (BLR13510) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of State Motor Fuel Tax, Rebuild Illinois, and Local funds for the 2024 Harvester Road Reconstruction Project, Section Number 23-00088-00-PV, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] Illinois [)eparmlentQ of li'ansportation Final Report of ExpendituresW ~L_oca__l_P_u_b_llc_Ag~ e_n_c~Y- -------------~ ~C_o~u_nty~-------- rS~e~ctl~o~n_N_u~m_b~e~r--------, lw_e_st_C_hi_ca_g_o.__ _________ _____.llouPage II23-00088-00-PV ,__C~o_n_tra~c_to_r___________ _______ Award Date ~A_w~a~rd~A~m~ou~n~t______ _ ._IP_lo_te_C_on_s_tr_u_ct_io_n_, _ln_c_. ________ ___.I104/15/24 JI $3,819,800.57 Was this project a bondable capital improvement? [El Yes D No Financial Statement Total Funds Received Expenditures Surplus/Deficit Source Amount Construction Engineering Right of Way Motor Fuel Tax $570,000.00 $566,843.72 $3,156.28 - Rebuild Illinois $1,780,000.00 $1,779,100.52 $899.48 - Local $1,473,852.77 $1,473,852.77 $0.00 - - - - - Total Funds $3,823,852.77 Received Total Expenditures: $3,819,797.01 Add Project Total $3,819,797.01 Remarks Total Contract Expenditure: $3,819,797.01 MFT & RBI: $2,345,944.24 Local Expenditure: $1,473,852.77 The improvement was constructed in accordance with the plans approved by the Department on 112/19/23 .----------:,---~D-a~te---- Final inspection of the designated work was made by the Department on IN/A and it was I Date found to be completed substantially in accordance with the requirements of the plans, specifications and contract. The financial statement is in accordance with department records. This improvement shall henceforth be maintained by: ~IW- e-st_C_h-ic_a_g_o_______ _ Public Agency Prepared By Date .__o_av_e_S_ha_h_____ ____.l 101/23/25 I Title of Pre arer Assistant Director of Public Works Submitted: Approved: [Local Public Agency Signature & Date [Reglonet Engineer, DOT Signature & Date Title joirector of Public Works Completed01/27/25 Page 1 of 1 BLR 13510 (Rev. 01/20/23)