===== PDF PAGE 31 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCtURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: L-f ~ e:::{ , Resolution No. 25-R-0008 - Gonzalez Companies, LLC - COMMITTEE AGENDA DATE: February 6, 2025Phase Ill Construction Engineering Services for Town COUNCIL AGENDA DATE: February 17, 2025 Road Reconstruction and Resurfacing Project in an Amount Not to Exceed $209,511.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: The Town Road Reconstruction and Resurfacing Project (Project) between IL Route 38 (Roosevelt Road) and Washington Street is targeted for June 13, 2025, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the fall of 2025. The Project is federally funded through the region's Surface Transportation Program (STP), administered by IDOT, with matching local funds from the City's Motor Fuel Tax (MFT) Fund. The estimated construction cost for the Project is $2,220, 172.00. The City received 70% federal funds, or an amount not to exceed $1,709,532.00, for both Construction and Construction Engineering (CE). The CE funding is not to exceed $155,412.00. To use federal funds, CE is required to ensure that the Project is completed and documented in accordance with !DOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a process known as Qualifications Based Selection (QBS). This process is mandatory for all projects in which federal funds are used for CE with a value of $40,000.00 or greater. A Most Qualified Firm (MQF) is selected based on the QBS evaluation process. On December 9, 2024, a public notice was advertised seeking a Statement of Interest (SOI) from qualified engineering firms for CE services. After an approximately five-week advertisement period, ten SOis were evaluated on January 17, 2025. Two personnel from the City staff and an Assistant Director of Public Works from another municipality evaluated the SOis. The following are the results of the evaluation: Engineering Firms Average Weighted Total Overall Rank Gonzalez Companies, LLC 87.17 1 BLA, Inc. 85.10 2 Thomas Engineering Group, Inc. 84.75 3 HR Green, Inc. 83.58 4 WBK Engineering 79.15 5 Civiltech Engineering 78.60 6 Trotter & Associates 76.75 7 GSG Consultants, Inc. 75.25 8 SE3 73.33 9 SDI Engineering 48.30 10 ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Based on the OBS process, Gonzalez Companies, LLC (Gonzalez) is determined to be the MQF for this Project. Staff solicited a cost proposal from Gonzalez following the QBS process. Gonzalez's scope of work will include Project start-up, contractor and property owner communication, utility coordination, construction observation, preparation and processing of pay requests and change orders, and project close-out. Furthermore, compliance verification for the proposed compensatory storage volume and establishment of the seeding and plantings of the proposed compensatory storage area in the Project will be completed by Gonzalez's sub-consultant Fehr Graham & Associates, LLC. Material testing is also included in the proposed agreement, which Gonzalez's sub-consultant Chicago Testing Laboratory will complete. The FY 2025 Budget includes $222,100.00 under Motor Fuel Tax Fund Account No. 16-34-58-4807. Gonzalez's proposed scope and services are in the amount of $209,511.00, which is $12,589.00 or approximately 5.7% below the budget amount. Typically, construction engineering service fees on federally funded projects range from 10% to 15% of the construction cost. Gonzalez's proposed CE agreement amount is approximately 9.4% of the estimated Project construction cost of $2,220,172.00. CE costs will need to be initially funded by the City. The City will need to seek up to 70% reimbursement, not to exceed $155,412.00, through IDOT at the completion of the Project. Staff recommends approval of Gonzalez's proposed scope and services in the amount not to exceed $209,511.00 and submittal of the enclosed Local Public Agency Engineering Services Agreement (BLR 05530) to IDOT for subsequent review and approval for the use of federal funds on CE. ACTIONS PROPOSED: Approve Resolution No. 25-R-0008 authorizing the Mayor to execute a Local Public Agency Engineering Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, IL, for Phase Ill Construction Engineering services related to the Town Road Reconstruction and Resurfacing Project in the amount not to exceed $209,511.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] RESOLUTION NO. 25-R-0008 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT WITH GONZALEZ COMPANIES, LLC OF DOWNERS GROVE, ILLINOIS, FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE TOWN ROAD RECONSTRUCTION AND RESURFACING PROJECT IN AN AMOUNT NOT TO EXCEED $209,511.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Local Public Agency Engineering Services Agreement (BLR 05530) with Gonzalez Companies, LLC of Downers Grove, Illinois for Phase III Construction Engineering services related to the Town Road Reconstruction and Resurfacing Project in the amount not to exceed $209,511.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2025. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] Illinois Deparbnent Local Public AgencyQ ~ of Transportation Engineering Services Agreement Agreement Type Using Federal Funds? IE] Yes D No !original LOCAL PUBLIC AGENCY .=L=o=ca=l-'-P""'u=b=tlc=--A'"""g""e"'"n"'""c'-'-y_ ___________ ~ ~C_o_u_nty~-----~ ~S_e_ct_io_n_N_u_m_b_e_r __ ~ Job Number ._lc_lty_o_f _W_es_t_C_hi_ca_g_o -------~IIDuPage II20-00084-00-CH Ilc-91-092-21 ,...P-'-ro=-ec=t-'-N"'"'u'""m'""b'--'e"--r---~~C_o_nt_a_ct_N_a_m_e_______ ~ Phone Number .=E=m-"a=II--------------~ ~c_a_N_0_(_03_5_) __~IDave Shah, PE 11(630) 293-2255 lldshah@westchicago.org SECTION PROVISIONS ~L_oc_a_l_S_tr_e_et/_R_o_a_d_N_a_m_e__________ ~ .-K_e~y_R_o_u_te____---, Len th Structure Number ._lr_ow_n_ R_oa_d__________ ____.llFAU 3817 14,401 feet Location Termini Add Location 1....IL_ R_o_u_te_3_8_t_o_w_a_sh_i_n_g_to_n_S_t_r_e_et_______________________ ____,I Remove Location Prolect Description Town Road Roadway Widening and Access Improvements; (Section Number: 20-00084-00-CH); Project consists of roadway widening and pavement reconstruction between Forest Avenue and Roosevelt Road (IL Route 38) and a roadway resurfacing between Washington Street and Forest Avenue. Engineering Funding IE] Federal D MFT/TBP D State IE] Other !Local :::::===============:::::: Anticipated Construction Funding IE] Federal D MFT/TBP D State IE] Other I....L_o_c_a_l______________ ___, AGREEMENT FOR IE] Phase Ill - Construction Engineering CONSULTANT ~P_ri_m_e_C~o~n~s_u_lta_n_t~F_i_rm~N_a_m_e____~--"C_o_nt_a_cl_N_a_m_e___ ~ Phone Number .-E~m_a_il ____________ __, ,_G_o_n_za_l_e_z_c_o_m_p_a_n_ie_s_, _L_L_c __ ___.lBrandt Zentner 11(630) 918-4058 lbzentner@gocos.net I .-A_d_dr_e_s_s___________________ ___, ,...C_ity...._ ___________ __, Stale Zip Code ....I1_4_0_1_B_ra_n_d_in_g_W_a_y_,_s_u_ite_3_65________ ___.I !Downers Grove ICll~6_05_1_5__ ___, THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the construction PROJECT In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Completed 01 /24/25 Page 1 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] AGREEMENT EXHIBITS The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT: IR] EXHIBIT A: Scope of Services IR] EXHIBIT B: Project Schedule IR] EXHIBIT C: Qualification Based Selection (QBS) Checklist IR] EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514) □-------------------­ □-------------------- □ ------------------------- I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection with the proposed improvements herein before described. 2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation. Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or the responsibility for clarifying ambiguities. 4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or ordinances of the LPA. 5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement. 7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the final invoice. 8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems appropriate. 9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 10. For Construction Engineering Contracts: (a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER serving as the onsite resident construction supervisor or providing construction inspection shall have a valid Documentation of Contract Quantities certification. (b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and verify compliance with contract specifications. 11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514). II. THE LPA AGREES, 1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following: (a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11 ), and the Procurement, Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is required to be completed with this AGREEMENT. 2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information. 3. For Construction Engineering Contracts: (a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. (b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized. 4. To pay the ENGINEER: Completed 01 /24/25 Page 2 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] (a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. (b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as determined In this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the following compensation method as discussed in 5-5.10 of the BLR Manual. Method of Compensation: D Lump Sum D Specific Rate IE] Cost plus Fixed Fee: Fixed Total Compensation :: DL + DC + OH + FF Where: DL is the total Direct Labor, DC is the total Direct Cost, OH is the firm's overhead rate applied to their DL and FF is the Fixed Fee. Where FF :: (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit allowed on the direct labor of the subconsultants. The Fixed Fee cannot exceed 15% of the DL + OH. Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration. 6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination In the award and administration of US DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, Is Incorporated by reference In this agreement. Implementation of this program is a legal obligation and failure to carry out Its terms shall be treated as violation of this AGREEMENT. Upon notification to the recipient of Its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). Ill. IT IS MUTUALLY AGREED, 1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed. 2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General, and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption In favor of the DEPARTMENT for the recovery of any funds paid by the DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT, and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any Insurance policy. The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error or omission if notification Is not successful; if the ENGINEER fails to reply to a notification; or If the conditions created by the error or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and reasonable notice is not practicable. 4. This AGREEMENT may be terminated by the LPA upon giving notice In writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, If any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to the date of the written notice of termination. Completed 01 /24/25 Page 3 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] 5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement Is suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT, the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be equitably adjusted. 6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until the completion of construction of any phase of professional services performed by others based upon the service provided herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent professional services are not commenced within 5 years after final payment by the LPA. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT, and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. The ENGINEER and LPA certify that their respective firm or agency: (a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure this AGREEMENT, (b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person In connection with carrying out the AGREEMENT or (c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. (d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, (e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, (f) are not presently Indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and (g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or local) terminated for cause or default. Where the ENGINEER or LPA Is unable to certify to any of the above statements in this certification, an explanation shall be attached to this AGREEMENT. 9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable services; fire; strikes; and floods. If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly. 10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for at least one (1) year but not more than (5) years. For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25) or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, Is prohibited in the grantee's or contractor's workplace. (2) Specifying actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace no later than (5) days after such conviction. (b) Establishing a drug free awareness program to Inform employees about: Completed 01 /24/25 Page4 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy to maintain a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph (3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction. (e) Imposing a sanction on, or requiring the satisfactory participation In a drug abuse assistance or rehabilitation program. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act, the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed during the last reporting period and work they expect to accomplish during the following period. 11 . Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). 12. For Construction Engineering Contracts: (a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the LPA, after the CONTRACTOR has completed the construction contract. (b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. (c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. (d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work at the expense of the LPA. (e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials, and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials "Project Procedures Guide" and the policies of the STATE. AGREEMENT SUMMARY Prime Consultant (Firm) Name TIN/FEIN/SS Number Agreement Amount Gonzalez Companies, LLC 43-1872209 $187,704.00 Subconsultants TIN/FEIN/SS Number Agreement Amount Chicago Testing Laboratory 36-4199051 $12,095.00 Fehr Graham & Associates, LLC 36-2780335 $9,712.00 Subconsultant Total $21,807.00 Prime Consultant Total $187,704.00 Total for all work $209,511.00 Completed 01 /24/25 Page 5 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] AGREEMENT SIGNATURES Local Public Agency Type ~L_oc_a_l _P_ub_l_lc_A_g~e_nc_y~----------------~ Attest: The lcity Iot~lc_it_y_o_f_W_e_s_t_C_h_ic_a_g_o ______________ ~ l•_v_(S-.... i-gn_a_tu_r_e_&_D_a_t_e)_____________ ____, IBy (S;gnatun, & Date) 1 ~L_oca_ l _P_ub_l_ic_A~e_nc_ ___ ~ Local Public Agency Type Title .....c_ity_ o_f _W_e_s_t _C_h_ic_a_g_o _ ____, lcity lcierk !Mayor (SEAL) Executed by the ENGINEE~: Prime Consultant Firm Name Gonzalez Companies, LLCAttest: .....IB_y_(S-i-gn_a_tu_r_e_&_D_a_te_)_____________ ____, IBy (Slgnatu,e & Date) 1 Title Title !senior Construction Project Manager Completed01 /24/25 Page 6 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] .=Lo"'"'ca="-1P'-'u=b=lic=--A'"""g""'e"""n"'"cy..______ ~ ~P.:..:;rlm=e--=C=o=ns=u=lta=n=t....F--"lrm~..;...N=a=m=e-- ~ -C_o_un_ty_ _ ___ ~ Section Number ~lc_ity_of_W_e_st_C_h_i_ca_g_o____ Gonzalez Companies, LLC louPage l20-00084-00-CH ~I I EXHIBIT A SCOPE OF SERVICES To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before described and enumerated below The City is proposing to reconstruct and resurface Town Road, which is an FAU Route 3817 between IL-38 (Roosevelt Road) and Washington Street. The reconstruction limit on Town Road is between IL Route 38 and Forest Avenue and the resurfacing limit on Town Road is between Forest Avenue and Washington Street. The scope of the project includes pavement removal, reconstruction, widening, and resurfacing, pavement patching, proposed PCC curb & gutter, driveway pavement replacements, intermittent sidewalk replacements, sidewalk ADA curb ramp upgrades, spot drainage improvements (e.g. curb and gutter replacement, inlet adjustments), culvert extension, proposed storm sewer, inlet, catch basin, and manhole installation, proposed compensatory storage basin, ditch & parkway grading, erosion control items, pavement markings, parkway restoration, and other miscellaneous items as required to complete the project. The Phase Ill construction engineering (Consultant) scope of services shall include: providing contract management including but not limited to project start-up, contractor and property owner communications, utility coordination, construction observation, preparation and processing of pay requests and change orders, and project close-out. The Consultant scope shall include providing construction inspection services to ensure that the project is constructed to approved plans and specifications, inspecting and identifying the limits of concrete curb & gutter and sidewalk replacement, HMA surface removal, and pavement markings and verification of construction layout performed by the contractor. The Consultant shall preparethe necessary daily and weekly work reports per IDOT requirements, complete construction documentation per IDOT requirements utilizing necessary IDOT forms, review all necessary material submittals and shop drawing reviews and providing construction materials testing to verify compliance with IDOT specifications and documentation requirements. Completed 01 /24/25 Page 7 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] .=Lo""'oa='-'IP---'u=b=lic'-'-A"""'g""'en""'c'-'-y_____ _, ,.:...-P"""rlm-'-'-e"""C=-o=n=su=lta=ntC.>.F'--'l'"'"'rm~N=am=e=----~ County Section Number j~c_ity_o_f_W_e_s_tC_hi_ca_g_o____ ~I ~G_o_n_za_l_ez_ c_o_m_p_a_ni_e_s,_L_L_c__ ~ ~,□-u-P-ag-e----~I l20-00084-00-CH EXHIBITS PROJECT SCHEDULE Project Award Jul-25 Anticipated Construction Start August-25 Winter Shut Down Dec-25 to Mar-25 Anticipated Completion Date Aug-26 Completed 01 /24/25 Page 8of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] ~L_o_ca_l_P_u_b_llc_A_g-e_n_c~Y------~ ~P_ri_m_e_C_o_n_s_u_lta_n_t~F_l_rm~N_a_m~e___ ~ r-=C~o~u""'"nty'"'--------. Section Number ~lc_ity_o_f _W_e_s_tC_hi_ca_g_o____ Gonzalez Companies, LLC !DuPage j j20-00084-00-CH ~I ExhlbltC Quallflcatlon Based Selectlon (QBS) Checkllst The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed. Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal funds being used, federal small purchase guidelines must be followed. D Form Not Applicable (engineering services less than the threshold) Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when using State funds and the QBS process is applicable. No Yes Do the written QBS policies and procedures discuss the initial administration (procurement, management 1 [El and administration) concerning engineering and design related consultant services? □ Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and 2 [El specifically Section 5-5.06 (e) of the BLRS Manual? □ 3 Was the scope of services for this project clearly defined? □ [El 4 Was public notice given for this project? □ [El If yes Due date of submittal lo1/10/25 Method(s) used for advertisement and dates of advertisement Request for Statement of Interest (SOI) posted to the City of West Chicago's website 1/10/2025. 5 Do the written QBS policies and procedures cover conflicts of interest? □ [El Do the written QBS policies and procedures use covered methods of verification for suspension and 6 [El debarment? □ 7 Do the written QBS policies and procedures discuss the methods of evaluation? □ [El Project Criteria Weighting Proposed Project Staff Capabilities 45% Firm's Experience on Similar Projects 25% Familiarity with Local and State Requirements 10% Proposed Technical Project Approach 10% Firm's Work Load Capacity 10% 8 Do the written QBS policies and procedures discuss the method of selection? □ [El Selection committee (titles) for this orolect Director of Public Works and Asst. Director of Public Works Top three consultants ranked for this project in order 1 Gonzalez Companies, LLC 2 BLA, Inc. 3 Thomas Engineering Group, inc. 9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? □ [El 10 Were negotiations for this project performed in accordance with federal requirements. □ [El 11 Were acceptable costs for this project verified? □ [El Do the written QBS policies and procedures cover review and approving for payment, before forwarding the12 [El request for reimbursement to IDOT for further review and approval? □ Do the written QBS policies and procedures cover ongoing and finalizing administration of the project 13 (monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or □ [El breaches to a contract, and resolution of disputes)? 14 QBS according to State requirements used? □ [El 15 Existing relationship used in lieu of QBS process? [El □ Completed 01 /24/25 Page 9 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] Local Public Agency Prime Consultant Firm Name County Section Number ~,□-uP~a~ge---~ll20-oooa4-00-CH!city of West Chicago IGonzalez Companies, LLC I 16 ILPA is a home rule community (Exempt from QBS). I □ I IRl I Completed01/24/25 Page 10 of 10 BLR 05530 (Rev. 07/08/22) ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] EXHIBIT D ~ llinois DepartJ1lent COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET @ of Transportation FIXED RAISE Local Public Agency County Section Number !City ef West Chic.ago !DuPage 120-00084-0G-CH Prime Consultant (Firm) Name Prepared By_ Date IGenzalez Comi)arii~s. LLe. ~~dt T. Zentner 1112_1~925 Consultant I Subconsultant Name Job Number IG°bnzalez. C_qmpariies, LLC. Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Remarks Phase Ill Construction Inspection Services for the reconstruction and resurfacing of Town Road. PAYROLL ESCALATION TABLE CONTRACT TERM 13 IMONTHS OVERHEAD RATE 132.34% ST ART DATE 9/1/2025 COMPLEXITY FACTOR 0 RAISE DATE 1/4/2026 % OF RAISE 2.00% END DATE! 9/30/2026! ESCALATION PER YEAR %of Year First Date Last Date Months Contract 0 9/1/2025 1/4/2026 4 30.77% 1 1/5/2026 10/4/2026 9 70.62% The total escalation = 1.38% BLR 05514 (Rev. 02/09/23) Printed 1/24/2025 2:35 PM ESCALATION Page 1 of 1 ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] Count Section Number Cit of West Chica o DuPa e 20-00084-00-C H Consultant/ Subconsultant Name Job Number !Gonzalez Companies, LLC. PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE MAXIMUM PAYROLL RA TE~ ____a_s_.o_o_l ESCALATION FACTOR ....._____1_.3_8°__,1/o IDOT CLASSIFICATION PAYROLL RATES CALCULATED RA TE ON FILE Principal $86.00 $86.00 Project Manaoer X $82.30 $83.44 Proiect Manaoer VIII $77.96 $79.04 Project Enoineer VI $40.00 $40.55 BLR 05514 (Rev. 02/09/23) Printed 1/22/2025 4:10 PM RATES Page 1 of 1 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] Local Public A enc Coun Section Number City of West Chicago DuPage 20-00084-00-C H Consultant I Subconsultant Name Job Number !Gonzalez Companies, LLC. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Contribution to Prime NAME Direct Labor Total Consultant Fehr Graham & Assoclates LLC 8,104.00 810.40 Chicaoo Testino Laboratorv 6,737.00 673.70 I Total 14,841.00 1,484.10 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. BLR 05514 (Rev. 02/09/23) Printed 1/22/2025 4:12 PM SUBS Page 1 of 1 ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number !City of West Chicago i !DuPage !20·00084·00·CH Consultant I Subconsultant Name Job Number !Gonzalez Companies, LLC. DIRECT COSTS WORKSHEET List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET 1.,Ul'IIIKAI..I ITEM ALLOWABLE QUANTITY RATE TOTAL Lodging Actual Cost $0.00 Iner GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum) lodging Taxes and Fees Actual Cost $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD) Coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice, with prior IDOT approval Vehicle Mileage Up to state rate maximum $0.00 (per GOVERNOR'S TRAVEL CONTROL BOARD\ Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 139 $65.00 $9,035.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of. Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) $0.00 Project Specific Insurance Actual Cost $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase Ill Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 GADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment _Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Testing of Soil Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DIRECT COSTS: BLl\'g;o~§t"c~' 09/23)OSTSPrint Id 11??/?n?'- 4:13 c .. Page 1 of 1 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] Local Public Agency Coun_!y Section Number !City of West Chicago !DuPage I 20-00084-00-CH Consultant/ Subconsultant Name Job Number !Gonzalez Companies, LLC. COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET OVERHEAD RATE! 132.34%1 COMPLEXITY FACTOR! OI DIRECT COSTS (not induded in OVERHEAD & FRINGE SERVICES BY ¾OF GRAND TASK row totals) STAFF HOURS PAYROLL BENEFITS FIXED FEE OTHERS TOTAL TOTAL Preconstruction 325 64 3,519 4,657 1,161 9,337 4.46% Construction 8,385 1224 57,027 75,470 18,819 21,807 173,123 82.63% Post-Construction/Closeout 325 80 6,323 8,368 2,087 16,778 8.01% . . - . . . - . . - - . . - - - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - - - - - - - . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . - - - - - - - . Subconsultant DL ~..:..:'-·-,·-:-:·..-; .§: !-.;- -. -·:·_.= j $1,237.70 0.59% ,.-l,T.•,, 11 1- ~'">•~ • •,-~~,·r ...,._, .r • •·J ,•·•··.••·••· •t ,. -r:.~ •.•.'. ~-;.,·\ • • ."'-"•-~ - ◄~..,_1:-...;,.---1 •,, •··•••• r~ ""··· --. ~-~ rr...~-':""".... (~ ·..:-~ ::.~:-~~ .i~ :-·: -: .., ,. :;':--·:,··~• .. 1 $9,035.00 4.31% Direct Costs Total ===> $9,035.00 ::a-.~·,'_.;-;.:,·. TOTALS 1368 66,869 88,495 22,067 21 ,807 209,511 100.00% 155,364 The subconsultant fee has been adjusted ~~ ffxo\1. 102/09/23) Printed 1/22/2025 4:14 PM COST EST Page 1 of 1 ===== PDF PAGE 49 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agency Coun Section Number City of West Chicago Consultant / Subconsultant Name Job Number Gonzalez Companies, LLC. [ | AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET SHEET 1 OF 4 Post- Construction/Closeout = g > | nd 2 2 5 m o 3 | a g ¢ 2 ° a PAYROLL AVG Preconstruction Cc Printed 1/22/2025 4:14 PM Page 1 of 1 HOURLY | Hours % Watd lineal % Watd i % Watd = % Watd = % Watd po % Wotd CLASSIFICATION | RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg [ec Se A A a SS a A (S(O C(O Project ManagerX | | 83.44 | | oo | | il aes | a fProjectManager vill |_79.04 | 206.0 | 21.64% | 1710 | 24 | 37.50% | 29.64] 192 | 15.69% | 1240] 80 | 100.00%| 79.04 | | aes [Project EngineerVi | 40.55 | 1,072.0 | 78.36% | 31.78 | Sp ot | 808) 1032 | 84.31% 2 es es oe a eS ee ee ee ee ee a Ss es ee es es ae = aS a ee eee Rs I es A OO CO GN CO ON a (a (a ( it — it a eS ee ee ee ee ea i | ee ee ee ee ee ee ee ee eee Ss I es es ( ( rien] RK eee [<< __ — — a es eS ( = —_— — —— _ 0.0 SA A 0.0 Oe ee, ee eee ees eee ee ee ee ee ee ee, ee ee eee _—=| — — = — at — rt — tt — it 0.0 a =a] a eee [J —_ _ —— a a Rs (Os | ee eal ee Eee eel elle le ee Eee eee nnn Ee eee Ll lle le ee ee ee [roms | sosao | som | staan | oxo | sono sasef rxto] room Lsascal ano | soe Lsrocel oo | om | som | oo | ox | savo | BLR 05514 (Rev. 02/09/23) AVG 1